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Topics: PMO
Setting Up A Project Management Office (PMO) For An IT Consulting Firm
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Hello everyone,

My name is Tom Mauser, and I am a PMP-certified project manager in the IT industry, specializing in Business Intelligence (BI).

I have been tasked with setting up a one-person Project Management Office (PMO) for my employer, an IT consulting firm.

I have never set up a PMO before, and would greatly appreciate any guidance, or knowledge-sharing, that would assist me in successfully setting up, and running, such a PMO.

Thanks in advance for your assistance - greatly appreciated!
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There is a lot of material and templates on the net however it doesn't talk about interpersonal skills needed. I have found that the main problem is that the PMO is usually seen as a "policing" or audit function. You have to sell the benefits to the PMs so that they work with you. Drop me a line on vikps@hotmail.com or on LinkedIn Vik Subramaniam if you just want to shoot the breeze on this topic :)
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Setting up a PMO- in simpler terms like setting up a team of PM's that can do the work for you. If a large program or portfolio, break them down into work streams and organize PM's in a fashion that is mutually beneficial. Also set up a PM process- in guidelines with PMBOK, don't have to be the same, something iterative, can be flexible and yet works well.
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Look up some of Mark Price Perry's work on this, it's very good. It is on this site & elsewhere too.
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I was the leader to do that in one of the top ten software/IT firms in the world time ago. My duty was to be part of the global PMO setup and being the leader of the Latin America PMO setup. First thing is to understand why the firm need the PMO. The why is about to understand how the PMO will support the strategy. Second, search into the PMI site for all related to PMO by the book. There are a lot of information and mainly group of interest that will help you a lot.
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Hello, Thomas: Was wondering if you had any updates on your PMO implementation? After 5 years as a PM, I just accepted a position tasked with implementing a PMO in a healthcare informatics organization. They currently do not utilize any formal pm methodologies, but potential projects involve managing reportable data provided by Hospitals that this organization contracts with. I'm re-reading "Advanced Project Portfolio Management and the PMO" by Kendall as we speak, and that is giving me some insight. Wondering if there are any further, free resources or advice either your self or anyone else can give?
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1 reply by James Lombardi
Mar 11, 2018 10:22 AM
James Lombardi
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Kendall/Rollins book is excellent. But need to validate what kind of PMO office they really are looking to set up.
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Thomas,

I should look in the templates section here, there is a few document that concern PMO. Some might be of interest to you.
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Hi Thomas, Peter Taylor created a course in PM University speaking to the creation of a PMO which may be of some benefit.
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Thomas,
The tricky thing in setting up a PMO office is understanding what the organization's idea (Goal) of a PMO office is. I've established a number -- mostly in IT -- and the answer to that question is always critical. Feel free to ping me for more details.
Regards,
Jim
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Mar 08, 2018 1:31 PM
Replying to Kurt Koch
...
Hello, Thomas: Was wondering if you had any updates on your PMO implementation? After 5 years as a PM, I just accepted a position tasked with implementing a PMO in a healthcare informatics organization. They currently do not utilize any formal pm methodologies, but potential projects involve managing reportable data provided by Hospitals that this organization contracts with. I'm re-reading "Advanced Project Portfolio Management and the PMO" by Kendall as we speak, and that is giving me some insight. Wondering if there are any further, free resources or advice either your self or anyone else can give?
Kendall/Rollins book is excellent. But need to validate what kind of PMO office they really are looking to set up.
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2 replies by James Lombardi and Kurt Koch
Mar 14, 2018 7:05 AM
Kurt Koch
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Thanks, James: you are speaking of - in terms of Kendall/Rollins - Project Repository vs. Project Coaching vs. Enterprise PMO Model, yes?

So, my thought process is this: I sit down with my Direct Supervisor, who has created my position and championed the idea of applying PM methodology to her Department's process, and say something to the effect of: "since we are establishing this basic foundation of PM methodology, why not take it a step further and begin the groundwork for creating a project management office, so the entire organization can benefit from this work we are doing?". If she buys in, it would be necessary to take this idea to Senior Leadership within the organization to get their buy-in, and establish what type of PMO the company would profit from? Does this sound like the correct, initial approach?
Mar 14, 2018 12:22 PM
James Lombardi
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Yes; the PMO can play the roll of controlling all the project activities in an organization. Or it can have more of an oversight (governance) function. At the lightest-touch end it could simply be supportive --- whereby it provides guidance on best practices etc. but doesn't own the projects or governance. Depending on how 'heavy' the leadership wants to go will dictate your direction.
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I don't mean to hijack Thomas' thread, but I dodn't want to start another conversation on the same subject within the forum. In my specific situation, I am starting a new position wherein my primary, initial task will be to apply project management methodologies to an already-established process within the organization. Specifically, the process involves obtaining data from a client through a third-party vendor, analyzing the data, and then reporting out to regulatory bodies on behalf of the client. I feel, in a way, that I am reverse-engineering PM into the organization and I am wondering if anyone has had a similar experience and can offer any pointers? As an extension of this task, my thought was that a good approach would be to lay the ground-work for a PMO that could facilitate this initial task, and then could be established as an enterprise resource. Is my thinking flawed? Am I taking on too much at once? And what is the best way to begin? I appreciate what you all have offered so far in this thread as its really given me a starting point on this journey. For instance, I've reached out to Mark Price Perry and he's shared some material with me. I plan on delving into some of the other suggested resources and I'd certainly appreciate any others that you can provide...
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Very funny, Scotty. Now beam down my clothes.

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