Hi, as part of my tasks in the Project Office I'm required to hold a monthly meeting with all senior managers from various departments. Purpose of this meeting is to prioritize projects. So far so good, but how exactly would you hold such a meeting, what would be the sequence/agenda of events? In preparation for this meeting I can gather each departmens plans for new initiatives and put them into one sheet. Other than this, are there any other preparations that you can recommend? Any experience from anybody who has held similar meetings is greatly appreciated. Saving Changes...
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David JonesAtherstone, Warwickshire, United Kingdom
Hi,
Prioritisation is always difficult because people tend to get emotive over it.
I would recommend using metrics for each project:
What would the impact to the business be if it didn't get built this year? (1 - 5)
What if it didn't get built next year? (1 - 5)
What is the technical feasibility of the project (1 - 5)
etc, etc,
As long as you set the right questions and assign the appropriate weightings to the answers you should end up with a single score for each of the projects. This will give you a pretty clear guide as to priorities and it does away with all that nasty emotion!!
Hope it helps
D Saving Changes...
Anonymous
Hi David, Your reply was very helpful! I fully agree that this kind of meetings tend to get very emotional... Also considering that I will be facing senior managers (which I'm not) assigning some criterias (e.g. is it a legal requirement?) or metrics will help in the prioritization. Saving Changes...
