Tara BachmanDeputy Administrator| Public Service Commission of WisconsinMadison, Wi, United States
Does anyone use a standard % of time a Sponsor and/or team member can expect to spend on a project? Assuming you break your projects into small, medium, and large categories, do you have a base range for the amount of time a Sponsor, Executive Sponsor and team member can expect to spend?
Obviously once a WBS is created, the amount of time associated with tasks/activities is known, but at a high level, does anyone work in an organization that has a standard range they use when discussing project work with Exec Sponsors and Sponsors based on the size of a project? Saving Changes...
There is no standard range that applies to all projects. You should have a relationship build with your sponsor that allows for "open doors anytime if needed". "If needed" means you have cirical issued that need (urgent) sponsor involvement as such issues can not be solved within your responsibility as PM. Such cases such be exceptional cases and you should have an agreement with your sponsor what such cases can be.
On a regular basis I am used to "Steering Committee Meeting" with sponsor involvement on a monthly basis. Timing for such Meetings is between 1 and 2 hours. In critical project phases frequency and time duration can be different from the regular schedule - it depends.
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1 reply by Tara Bachman
Sep 26, 2017 2:43 PM
Tara Bachman
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Thank you, Peter, for taking the time to respond. Any experienced PM knows what it means to engage a Sponsor, and having an open door policy, etc. We are trying to educated the folks that aren't used to being Sponsors what they can expect as far as time commitment. Giving them an open ended answer of, it depends, doesn't go over well.
There is documentation from PMI and other groups regarding the expected % of overall project time a PM should spend on a project, knowing full well that it depends on the project, the team, the Sponsor, the resources, etc., but there doesn't seem to be the same for Sponsors.
Saving Changes...
Sergio Luis ConteHelping to create solutions for everyone| Worldwide based OrganizationsBuenos Aires, Argentina
3%-5% or the total project plan. But it depends on your governance process or the governance process defined at organizational level.
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1 reply by Tara Bachman
Sep 26, 2017 2:39 PM
Tara Bachman
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Thank you, Sergio. That is helpful.
Saving Changes...
Tara BachmanDeputy Administrator| Public Service Commission of WisconsinMadison, Wi, United States
Sep 22, 2017 10:16 AM
Replying to Sergio Luis Conte
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3%-5% or the total project plan. But it depends on your governance process or the governance process defined at organizational level.
Thank you, Sergio. That is helpful. Saving Changes...
Tara BachmanDeputy Administrator| Public Service Commission of WisconsinMadison, Wi, United States
Sep 22, 2017 10:01 AM
Replying to Peter Ambrosy
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There is no standard range that applies to all projects. You should have a relationship build with your sponsor that allows for "open doors anytime if needed". "If needed" means you have cirical issued that need (urgent) sponsor involvement as such issues can not be solved within your responsibility as PM. Such cases such be exceptional cases and you should have an agreement with your sponsor what such cases can be.
On a regular basis I am used to "Steering Committee Meeting" with sponsor involvement on a monthly basis. Timing for such Meetings is between 1 and 2 hours. In critical project phases frequency and time duration can be different from the regular schedule - it depends.
Thank you, Peter, for taking the time to respond. Any experienced PM knows what it means to engage a Sponsor, and having an open door policy, etc. We are trying to educated the folks that aren't used to being Sponsors what they can expect as far as time commitment. Giving them an open ended answer of, it depends, doesn't go over well.
There is documentation from PMI and other groups regarding the expected % of overall project time a PM should spend on a project, knowing full well that it depends on the project, the team, the Sponsor, the resources, etc., but there doesn't seem to be the same for Sponsors. Saving Changes...
Manfred KressSenior Project Manager, PMP| Atos Information Technology GmbHTaunusstein, Germany
Give your sponsors and other team members a fixed amount of direct communication time, e.g. for "Steering Committe Meeting", "Project Meeting" and they know what to expect on a regular basis.
Write all this down in your Communication Plan and present it at the beginning of your project.
But you also have to have a communication "culture" in your organization which allows an open door policy for urgent (emergency) needs.
And don't stick tenaciously to this plan, talk to your sponsors when you have the opportunity to do, esp. in a more relaxed atmosphere like at the coffee desk. It does not have to be a business/project related talk, this time will not count against your planned time, but in most cases it improves your relationship. Saving Changes...
