I am leading a project with a virtual team, the truth has been very difficult for me to manage the information and maintain a regularity in the progress of the project, meeting the time and delivery dates has become impossible. Saving Changes...
Skype for Business Meetings, Video-Conference
Shared Documentation Control via SharePoint
Shared strategical planning (Milestone Planning) via MS Project Server
Shared tactical planning and work execution: Rational Team Center (RTC), JIRA
Standard call times that bridge time zones
Everyone in a conference room at each location during conference call, preferably with video
Virtual Task Board (for example via RTC)
Establish clear rules to follow
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1 reply by Eduin Fernando Valdes Alvarado
Sep 24, 2017 12:24 PM
Eduin Fernando Valdes Alvarado
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Thank you for your great contribution
Saving Changes...
Sergio Luis ConteHelping to create solutions for everyone| Worldwide based OrganizationsBuenos Aires, Argentina
I am working in this type of environments from more than 20 years ago. I am saying that because at those times some technological tools that exist today did not exist. It is the same if you are working inside an organization where people is distributed between multiple buildings or offices in the same location. It demands a change of mind mainly in the project manager mind. That is the critical thing. At least for me that have to train and coach my teams because at this time not many people had the practical expertisse than me. So, the first thing to do is to review the project manager style itself. After that, @Peter listed useful tools above. In our case we use Microsoft based products like Outlook, Skype for business, etc. But tools are tools, not more than that. In my personal opinion there will not possibility to find a job as program/project/portfolio manager if you are not able to work in this type of envionments.
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2 replies by Eduin Fernando Valdes Alvarado and Larry Miner
Sep 24, 2017 12:24 PM
Eduin Fernando Valdes Alvarado
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Thank you for your great contribution
May 19, 2020 10:11 AM
Larry Miner
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I couldn't agree more with Sergio. It doesn't matter whether they're on a different floors, another building, the next room or 3000 miles away. I could argue that most of us are virtual, setting in the same room now given current technology. Find a process that works for you. As an aside one of the largest insurance companies in the world has decided, given the virus, that none of their thousands and thousands of resources are coming back inside their buildings from this point forward. Same goes for Twitter.
Skype for Business Meetings, Video-Conference
Shared Documentation Control via SharePoint
Shared strategical planning (Milestone Planning) via MS Project Server
Shared tactical planning and work execution: Rational Team Center (RTC), JIRA
Standard call times that bridge time zones
Everyone in a conference room at each location during conference call, preferably with video
Virtual Task Board (for example via RTC)
Establish clear rules to follow
Thank you for your great contribution Saving Changes...
I am working in this type of environments from more than 20 years ago. I am saying that because at those times some technological tools that exist today did not exist. It is the same if you are working inside an organization where people is distributed between multiple buildings or offices in the same location. It demands a change of mind mainly in the project manager mind. That is the critical thing. At least for me that have to train and coach my teams because at this time not many people had the practical expertisse than me. So, the first thing to do is to review the project manager style itself. After that, @Peter listed useful tools above. In our case we use Microsoft based products like Outlook, Skype for business, etc. But tools are tools, not more than that. In my personal opinion there will not possibility to find a job as program/project/portfolio manager if you are not able to work in this type of envionments.
Ideally have at least one face-to-face meeting so team members get to know one another before things get challenging. Tools can help a lot with virtual collaboration, but the team should develop ground rules for their usage so that expectations gaps don't occur. And don't let the tool drive the process - sometimes a phone call IS preferable to instant messaging!
Ideally have at least one face-to-face meeting so team members get to know one another before things get challenging. Tools can help a lot with virtual collaboration, but the team should develop ground rules for their usage so that expectations gaps don't occur. And don't let the tool drive the process - sometimes a phone call IS preferable to instant messaging!
Kiron
Thank you for your great contribution Saving Changes...
F2F meeting to break the ice and build trust is essential
I found the best way to do it virtually is to have everything based on tasks and time frame of delivery. A bit challenging but it worked with me.
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1 reply by Anton Oosthuizen
May 20, 2020 1:33 AM
Anton Oosthuizen
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Agree. In these times it might be difficult but for this reason, I always request that people switch on their video, at least on the first meeting or first few minutes of a meeting, so that people can see who they are talking to.
Using enablers that are integrated is also important. Using M$ Teams is a great platform because it provides many of the tools we need to collaborate remotely but also makes it easy to integrate with 3rd party platforms that your team might already be invested in. Also, the ability to implement automated workflows makes sure that you mimic Mary walking past you and asking if you have approved that document yet.
