Who can explain the differences of two RFI meaning in any project? How we can manage properly? what is project manager Role & Responsibility in RFI? Saving Changes...
Sorry Peyman, can you provide some clarification for your question? It might be perfectly reasonable for a team to issue more than one RFI if those are for separate products or services. A PM is responsible for ensuring that the RFI follows his/her organization's procurement policies, is issued in a fair and equitable manner, and directly aligns to the scope & requirements of the project. Depending on the organization's practices, the team might create and issue the RFI themselves or they might provide the raw content to an analyst within a separate procurement department who takes care of this.
Kiron
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1 reply by Peyman Mokhtarzadeh Sharabiani
Oct 19, 2017 6:20 AM
Peyman Mokhtarzadeh Sharabiani
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Hi Kiron, Do you think only procurement department role and responsibility ? and shall be defined in policy of procurement department? Please explain more. THX
Saving Changes...
Jaleel .PMP, Associate Director| MetricStreamBangalore, India
Two RFI (Request for Information), I have not heard of it and would also like to know, however if the query is, can we have 2 RFI? I think, Yes, if the information required is for different product or services as mentioned by Kiron. Irrespective of whether it is RFI, Request for Proposal (RFP) or Request for Quote (RFQ), a Project Manager role is to ensure that all these should result in fulfilling the requirements of the project on time and within the budget. Since this involves other departments of the organization like Procurement, Legal etc, it is also very important for the project manager to provide clear details on what is required for the project, what is not required and what can be compromised. If there is no clarity that might result in low quality, delay in terms of schedule and also increase in project costs which could be risky.
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1 reply by Peyman Mokhtarzadeh Sharabiani
Oct 19, 2017 6:24 AM
Peyman Mokhtarzadeh Sharabiani
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Hi Jaleel, There are many differences between RFI, RFQ, RFP... I agreed totally on your comments on project manager role and responsibility , can you explain more about it? THX
I Mean RFI ( Request For Information ) & RFI ( Request For Inspection )! How we can manage these two activities in project? Whose Role & Responsibility? What is Project Manager Role and Responsibility in these two RFIs? THX Saving Changes...
Sorry Peyman, can you provide some clarification for your question? It might be perfectly reasonable for a team to issue more than one RFI if those are for separate products or services. A PM is responsible for ensuring that the RFI follows his/her organization's procurement policies, is issued in a fair and equitable manner, and directly aligns to the scope & requirements of the project. Depending on the organization's practices, the team might create and issue the RFI themselves or they might provide the raw content to an analyst within a separate procurement department who takes care of this.
Kiron
Hi Kiron, Do you think only procurement department role and responsibility ? and shall be defined in policy of procurement department? Please explain more. THX
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1 reply by Kiron Bondale
Oct 19, 2017 8:19 AM
Kiron Bondale
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Depending on the policies and standards of the organization, procurement departments are there to provide the expertise on contract management in support of the team, but the team is still expected to provide critical inputs into the procurement process and to be the first point of contact for contracted vendors.
The specific roles & responsibilities do tend to vary by organization - in some, procurement requires that teams and PMs maintain an arms-length distance from vendors whereas in others procurement merely plays an advisory role.
Two RFI (Request for Information), I have not heard of it and would also like to know, however if the query is, can we have 2 RFI? I think, Yes, if the information required is for different product or services as mentioned by Kiron. Irrespective of whether it is RFI, Request for Proposal (RFP) or Request for Quote (RFQ), a Project Manager role is to ensure that all these should result in fulfilling the requirements of the project on time and within the budget. Since this involves other departments of the organization like Procurement, Legal etc, it is also very important for the project manager to provide clear details on what is required for the project, what is not required and what can be compromised. If there is no clarity that might result in low quality, delay in terms of schedule and also increase in project costs which could be risky.
Hi Jaleel, There are many differences between RFI, RFQ, RFP... I agreed totally on your comments on project manager role and responsibility , can you explain more about it? THX Saving Changes...
Hi sante, definitely if we manage the large projects definitely need more than one Request For Info, but my question is different, please explain about it. THX. Saving Changes...
Hi Kiron, Do you think only procurement department role and responsibility ? and shall be defined in policy of procurement department? Please explain more. THX
Depending on the policies and standards of the organization, procurement departments are there to provide the expertise on contract management in support of the team, but the team is still expected to provide critical inputs into the procurement process and to be the first point of contact for contracted vendors.
The specific roles & responsibilities do tend to vary by organization - in some, procurement requires that teams and PMs maintain an arms-length distance from vendors whereas in others procurement merely plays an advisory role.
Kiron
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1 reply by Peyman Mokhtarzadeh Sharabiani
Oct 19, 2017 11:17 AM
Peyman Mokhtarzadeh Sharabiani
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Thanks for your comprehensive reply, but in case the RFI is not related to vendors then who is Role ? Also Please give your opinion about other RFI ( Request For Inspection ) or IR ( Inspection Request), THX
Saving Changes...
Stéphane ParentSelf Employed / Semi-retired| Leader MakerPrince Edward Island, Canada
Do I understand correctly, Peyman, that the RFIs are issued from your project? If so, you will have to negotiate the roles and responsibilities with your procurement organization. The procurement unit often leads these type of procurement requests.
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1 reply by Peyman Mokhtarzadeh Sharabiani
Oct 19, 2017 11:10 AM
Peyman Mokhtarzadeh Sharabiani
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Hi Stephane, yes RFI is for any project, But RFI ( Request For Info) shall issue from PM only and Procurement Manager can raise issue for procurement items but there are many other aspects such as mobilization, HSE , QA/QC, Permits, Environment Impact, etc. not under Procurement Department and Procurement Head can not be lead for such aspects... what do you think?
Do I understand correctly, Peyman, that the RFIs are issued from your project? If so, you will have to negotiate the roles and responsibilities with your procurement organization. The procurement unit often leads these type of procurement requests.
Hi Stephane, yes RFI is for any project, But RFI ( Request For Info) shall issue from PM only and Procurement Manager can raise issue for procurement items but there are many other aspects such as mobilization, HSE , QA/QC, Permits, Environment Impact, etc. not under Procurement Department and Procurement Head can not be lead for such aspects... what do you think?
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2 replies by Peyman Mokhtarzadeh Sharabiani and Stéphane Parent
Oct 19, 2017 12:35 PM
Stéphane Parent
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I think you need to talk to your procurement manager and clearly delineate what procurement will do and what your project will have to do.
Oct 19, 2017 6:32 PM
Peyman Mokhtarzadeh Sharabiani
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My procurement manager has not have much info regarding many disciplines in the project, only he is procuring the material...
