Organizing an event is considered Project Management. It has a beginning and an end, and It could range from a personal, business, fund-raising, to organizational events with lots of objectives to achieve. All events should follow the basic Project Management Principles & Knowledge Areas to ensure a great success. However, the distribution of hours between the knowledge areas of events Management differ from other organizational projects. For one, event projects may require more initiation and planning hours than execution. Does that mean that one is more important than the other? What do think? Saving Changes...
Dinah YoungProject Manager / Software Asset Manager| Prince William CountySpringfield, Va, United States
Both are important. I would think the for events, planning would be where most of your energy will be spent. Planning with risk management. Saving Changes...
I think all are important they are integrated so one complete the other, each one has its own importance, even when you do execution you are thinking how to do it according to how you planned it, It is ok if you spend more time on one process but you don't want to spend unnecessary time, the goal is to eliminate the NVAA to reduce waste on your lead time which start from the beginning of the process till the end. Saving Changes...
With my little event management skills and experience, I believe every aspect of the event is important, especially ensuring that all vendors can deliver quality service and experience in the planning phase. However, during execution, attention must be paid to details and that is where you can clearly see the result, difference in 'what you planned for'. Saving Changes...
I certainly agreed with you that event management involves project management processes and KA. No doubt, event management involves creating and developing large scale events which involves identifying the target audience, formulating the event concept, planning the overall logistics of the event and conducting project management of the event as a whole -- including managing the teams of people responsible for each function, the budget, and overseeing the execution of the event.
As compared to construction project, I would rather say event management involve more effort on initiation and planning process. The execution process may involve more conflict & crisis management, stakeholder engagement & contingency response strategy. The event management and event planning are always overlap in responsibility and role in achieving common goal.
I think for events, what some call the planning is the execution. When the event start not much can be change, the event take place as planned.
The execution is everything that prepare for the event and the event it self. Is room reservation in planning phase or in execution phase. During a day event you can't easily add ressource, you can make detail adjustment. Saving Changes...
Senior Projects Manager | Field & Marten AssociatesNew Westminster, British Columbia, Canada
Maysa,
While both are important, if you spend the right amount of time and plan right, then this will make your execution a lot smoother. On this subject of planning, I like two favorite quotes:
"Prepare & Prevent rather than Repair and Repent".
"We live once, live it right, and once is enough" so plan it right and once is enough.
Good Luck ! Saving Changes...
Eric SimmsSenior Program ManagerBaltimore, Maryland, United States
I regard planning to be far more important than execution. One tiny error in planning can doom your project to failure from the very start, no matter how well you execute it. I liken bad planning to pointing your car at a brick wall before stepping on the gas - no matter how good a driver you are, a disaster is inevitable.
If you plan an event well the execution is usually simplified, and you can often hand the execution over to a less experienced person, which can give them experience and save you time and money. Saving Changes...
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