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What do you do with a hand-over Project that you consider Rotten?

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George Lewis Program/Project Manager| DXC Technology Company Heredia, Costa Rica
What do you do with a hand-over Project that you consider Rotten?
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George Lewis Program/Project Manager| DXC Technology Company Heredia, Costa Rica
Dec 29, 2017 6:57 AM
Replying to Kiron Bondale
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George -

Go fishing with the worms in its core :-)

Flippancy aside, as others have indicated, do sufficient analysis to understand whether this is mission impossible or not. If it is not a viable project based on current expectations and baselines, influence and determine whether it can be made so. If not, decide whether or not you want to go down with a sinking ship as its new captain...

Kiron
Kiron - interesting answer....

The question is, can we always choose to receive a project or not.

Using your analogy Kiron, if the previous captain has drowned and you are now the Ship commander, you don't have a choice.
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1 reply by Kiron Bondale
Dec 29, 2017 2:57 PM
Kiron Bondale
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George -

We almost always have a choice when faced with a Kobayashi Maru project scenario - the question is do we accept the short term pain of walking away with our integrity intact or be the good company person and end up overwhelmed and sending our team into a death spiral...

Kiron
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George Lewis Program/Project Manager| DXC Technology Company Heredia, Costa Rica
Dec 29, 2017 6:52 AM
Replying to Tiago Romao
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I just finished a project that i, at the beginning though it was "rotten". Rotten in the sense that the sponsor was not a business department. It was a project sponsored by the engineering, but with a great impact on the business side. Business agreed upon the project with the assumption that will not have impact on their customers. Although it was a project that would benefit the organization it hadn't the visibility of a "business" sponsored project. It was very challenging at the beginning, cope it the difficulties of leading a project to which the business personnel didn't see the advantages. I had the luck to have on the team two members that push forward. It's a long history but i found it at the end that it wasn't so "rotten" as i thought. It was a success for internal and external customers and a real case study of misconception. I learned that all the projects i manage must have the same care and opportunity.
Tiago - thanks for your detailed response; but can we bring back to life something that is Rotten? understanding Rotten as "decomposing or decaying; putrid; tainted, foul, or bad-smelling" something with no fix.

I would be interested in another detailed answer
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George Lewis Program/Project Manager| DXC Technology Company Heredia, Costa Rica
Dec 29, 2017 5:10 AM
Replying to Peter Ambrosy
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What means "rotten"? Scope creep, over budget, poor quality....?
Nevertheless, talk to project stakeholders first to get an ideas about the big picture, constraints and reasons from their perspective why the project is in trouble. Have in-depth discussions with the project team to further understand possible reasons (avoid group thinking). Work out a roadmap with actions to get the project back on track and where needed require decisions from stakeholders.
Peter - you are the first to ask about the definition... the answers should be based on what I meant by something that is Rotten? understanding Rotten as "decomposing or decaying; putrid; tainted, foul, or bad-smelling" something with no fix.
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George Lewis Program/Project Manager| DXC Technology Company Heredia, Costa Rica
Dec 29, 2017 3:37 AM
Replying to Eric Simms
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Before accepting any project I:
1. Thoroughly review the project plan to determine the project's state
2. Document the project’s state, and communicate it to the Sponsor and relevant stakeholders

This prevents the previous PM from mismanaging a project, passing it to me before its problems become evident, and then attributing its problems and possible inevitable failure to me. I've seen PMs bolt from projects they ruined more than once, so I never accept a project before assessing it – doing so would be as dangerous as purchasing a house without first performing a thorough home inspection.
Eric - thanks for your detailed response;

---- but can we always choose which project we own?

This is definitely a follow-up question.
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George Lewis Program/Project Manager| DXC Technology Company Heredia, Costa Rica
Dec 29, 2017 2:33 AM
Replying to Nian Rasheed
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Needs doubled efforts from PM.
Nian - indeed, but I would ask, can we always bring back the project from that state? understanding Rotten as "decomposing or decaying; putrid; tainted, foul, or bad-smelling" something with no fix.

I would be interested in your answer...
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Mansoor Mustafa Senior PM| Government Department Rawalpindi Punjab, Pakistan
George
From point of view, if all hopes are lost, then relax and enjoy. but if Second PM evaluate the projects and if there is any hope and project is still feasiable interm of impact and Cost benefit basis then remdial measures can be applied. Reinforcing failures do not produce success.
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Aivis Rozenfelds Project manager| Latvia Riga, Latvia
For me it would be important to understand the Sponsor - why he allowed the project to become rotten, how important this project is to him, how much he is willing and to to contribute.
Rotten project can be become less rotten with joint Sponsor and PM efforts. And if the Sponsor is willing to contribute, then you don't have many choices.
Very much depends how important the Sponsor is for you.
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Sante Delle-Vergini, PhD Senior Project Manager| Infosys Melbourne, Victoria, Australia
Dec 29, 2017 7:25 AM
Replying to George Lewis
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Sante - yes, short response; but can we bring back to life something that is Rotten?

Rotten here I mean, "decomposing or decaying; putrid; tainted, foul, or bad-smelling" no fix.

I would be interested in a detailed answer
If there is no fix, then as Kiron stated, the PM need to decide if they want to go down with the sinking ship.
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Br. Ts. PUI CHEE KHIAN PMP®, PMI-RMP®, PMI-SP, CCPM (CIDB), MBA, MPM® CPE, FAAPM, FCILG, MPMI, | CPE, FAAPM, FCILG, MPMI, MMSSA, MMIM, AMIVMM, CM(ACPM) Kuching, Sarawak, Malaysia
George,

Sinking the ship is the last resort.

Prior to accept handling over of "rotten" project, cost/benefit study should be rigorously conducted for reassessment the business value of this "rotten" project. Keep the key stakeholders informed about the current state of project prior to hand-over should this project be discontinued. Stakeholder may decide to proceed with the "rotten" project although this project financial baseline is going to be negative after completion. But what is more important to stakeholder is the strategic long-term business value to the organisation that is well surplus the individual project commercial value consideration.

PM's role should advise the current state of project value to stakeholder before proceed. Believe stakeholder has not only this "rotten" ship in his pipeline but other ships could be in good shape. So, sinking one ship is just fine.

PUI
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Rami Kaibni
Community Champion
Senior Projects Manager | Field & Marten Associates New Westminster, British Columbia, Canada
Analyze the project situation and come up with a plan to mitigate the latter.
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