My organization (an academic digital library) thrives on noncomformity, and so we have project information stored in wikis, open source bug tracking tools, shared drives, a project tracking tool, and so on. I'm interested in knowing if anybody has had success in harvesting project information across all kinds of stores like this--for less than an arm and a leg. Saving Changes...
Stephanie GrahamVP of Strategy| BankOnITOklahoma City, Ok, United States
Thank you for asking this question. This is something I hope to also review and push for in my organization. We're working on standardizing a lot and building historical data is one of the things on my radar to build with the PM team (as I get more on board for it ;) ) Saving Changes...
Mudassar KhanProgram (Project )Manager| Woodward Canada IncPeterborough, ON, Canada
Great Comments Saving Changes...
Deepesh RammoorthyICT Project Manager ( PMP®AgilePM®Certified ScrumMaster® (CSM®))| Australian Red Cross Blood ServiceTarneit, Vic, Australia
I have seen that using SharePoint site on the internet has been quite successful in the projects that i have been involved in . We also used Alfresco in the past project. The individual members have login and they only pay a subscription fee. It enables you to check in/check out documents and collaborate and you don't have to maintain the database in house. Having said that we also have a network folder on a Windows Server that is backed up to store some critical signed off documents.
For documents in draft and constantly changing , I think the Sharepoint site is a good idea.
WIKI and knowledge bases are good for teams that perform Business as Usual and Support activities.
As A Project Manager you must be able to encourage the team to store information in that central repository that you choose, be it , the Network Folder or the Sharepoint site.
You can even include the cost of storing documents on Alfresco or Sharepoint in your project budget. You must always maintain signed off documents for future reference in a File Server that is backed up to tape. Saving Changes...
