My organization (an academic digital library) thrives on noncomformity, and so we have project information stored in wikis, open source bug tracking tools, shared drives, a project tracking tool, and so on. I'm interested in knowing if anybody has had success in harvesting project information across all kinds of stores like this--for less than an arm and a leg. Saving Changes...
Bipin Lekshmanan PMPProject Manager| Wipro TechnologiesEdison, Nj, United States
No, I don't have any experience. But I think that you should be aware of the scalability factor. If the number of users increases, how will you be scaling up with this multitude of tool sets in use now? Even one tool can pose a bottle neck to expanding the user base. Saving Changes...
Jim BlackCEO| OnePagerCentennial, Co, United States
Joan,
If your purpose in pulling together that information is to (a) summarize it, (b) present it to someone or (c) do post-mortem analysis to learn from it, then you might look at an inexpensive software package called TimeArrow. See www.chroniclegraphics.com.
...Jim Saving Changes...
Before you commit an arm and a leg, check first whether you have any powerful allies within the library that will support you in your harvesting effort (and presumably benefit from it)! Change process is painful even when imposed directly from above and without executive support, it can lag literally forever! Saving Changes...
Tom MillerConsultant| dba: Galenson ConsultingLawrence, Ks, United States
For preliminary harvesting work you might try a customized search from Google.com
They can setup anything that is reachable via http url. Saving Changes...
Elizabeth HarrinDirector| RebelsGuideToPM.comLondon, England, United Kingdom
Joan, stakeholder management is going to be really important in this project as it seems like you'll be changing the way a lot of people work because you'll be changing the tools. When you know what tool you want to use, or have narrowed it down, it might help to get representatives involved in the final selection or helping with the data migration to gain buy in. Saving Changes...
saurabh mahajanPMP, ITIL, PRINCE2| vodafonePune, Maharashtra, India
I don't think anybody can be successful with this kind of strategy of storing/retrieving data.
Data should be classified and grouped properly and then stored and retrieved efficiently to be published
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1 reply by Richard Bostock
Mar 24, 2016 9:32 AM
Richard Bostock
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Ideally, yes, but often people are not willing to commit resources readily. However, if planned properly, the journey towards the ideal that you describe can be low-impact and relatively painless. For instance a good first step is to have one place such as a SharePoint or a link on an intranet sight, which contains links to all the systems and provides seamless login.
Organizations use document management software to control and manage their information. Word-processing documents, spreadsheets, forms, images, and e-mail messages - practically any type of data file. Until now, however, document management was restricted to those users in an organization who had access to knowledge repositories on the company network.
CyberDOCS brings enterprise document management capabilities to remote users. By using either the Netscape Navigator or Microsoft Internet Explorer Web browsers, users can access their documents from outside the office environment through CyberDOCS.
CyberDOCS allows you to locate documents in seconds, rather than hunting through a tedious directory search. This is possible because a Document Profile is created for every file or document you create and is assigned to a Library.
When you want to retrieve a document, CyberDOCS provides you with a host of powerful, easy-to-use search features, and lets you search libraries on remote file servers automatically. Finding documents can be accomplished in a few seconds using a Full-Text Search to locate documents that contain specific words or phrases or a Profile Search to locate documents based on the information in the Document Profiles that were created in your organization.
You must have the proper access rights to be able to retrieve a document. Using CyberDOCS security settings, you can decide who can access your work at the user, project, or even individual document level. Remote authors can create, check out, revise, and check in documents managed by CyberDOCS. Editors and other collaborators can check out, review, edit, and approve the same documents. End users can review the documents online or download read-only copies for future reference. Saving Changes...
Stéphane ParentSelf Employed / Semi-retired| Leader MakerPrince Edward Island, Canada
Have you considered consolidating, one by one? Try to find one stakeholder willing to switch over to another system. Once you've integrated two of them, find a new one. You may want to deliberately integrate into various tools. Your goal is not to overwhelm one specific tool but rather reduce the number of tools.
Once you've reduced the number of tools at play, you are in a better situation to find an enteprise-level solution for the final integration. Saving Changes...
I don't think anybody can be successful with this kind of strategy of storing/retrieving data.
Data should be classified and grouped properly and then stored and retrieved efficiently to be published
Ideally, yes, but often people are not willing to commit resources readily. However, if planned properly, the journey towards the ideal that you describe can be low-impact and relatively painless. For instance a good first step is to have one place such as a SharePoint or a link on an intranet sight, which contains links to all the systems and provides seamless login. Saving Changes...
Christian VelazquezBARA Process Lead| Cadena de Descuento BARAMonterrey, Nuevo Leon, Mexico
