If your project coordinator goes on leave and you are asked to support him. Monthly report to be submitted to coordination, Assessment of new project sites to be done, MoU is about to expire in two weeks, Internal staff issues to be handled, Weekly staff meeting to be done. Can someone share his/her views of how to organize and prioritize activities??? Saving Changes...
Sounds like there is more work than capacity so prioritization is the right idea.
I'd start with a very simple approach:
1. Make a list of all known activities which you believe need to be completed
2. Prioritize them based on your understanding of your customer & key stakeholders' wants & needs using a simple model like MoSCoW or even easier on an Important vs. Urgent XY chart.
3. If the high priority items will still exceed your capacity, bring this to the right person's attention - perhaps your people manager? If not, then review the prioritization recommendations with your key stakeholders and proceed.
Kiron
...
1 reply by Ahmed Saeed
Jan 17, 2018 2:54 AM
Ahmed Saeed
...
Thank you Kiron. Your intellectual replies are always helping me.
Saving Changes...
Sergio Luis ConteHelping to create solutions for everyone| Worldwide based OrganizationsBuenos Aires, Argentina
Make a meeting with activity owners and creators and use MoSCoW to get a prioritization. I faced this type of situations lot of times.
...
1 reply by Ahmed Saeed
Jan 16, 2018 9:59 AM
Ahmed Saeed
...
Is MoSCoW techniques more effective or Eisenhower matrix?
Senior Projects Manager | Field & Marten AssociatesNew Westminster, British Columbia, Canada
Make a list of activities, make a meeting and delegate efficiently. Delegation is key here. Saving Changes...
Anish AbrahamPrivacy Program Manager| University of WashingtonAuburn, Wa, United States
I agree with Kiron and Sergio on this.
I think you will have to get to know what your team is doing, what resources they need, and what your stakeholders are expecting from you. Once you have these information, prioritize them based on your need. Saving Changes...
The first thing to so is look at any issues or fires that need putting out. Often when people go on leave there's some nasty little activity/issues lurking in the shadows that can threaten the project if left unattended. I suppose one sensible thing to do is before the person goes on leave, meet with them to get a proper handover and list of any key issues on the horizon. Failing that, get access to their notes, previous status reports, people they dealt with or reported to, to get insights. This is doing the detective work before other meetings, activity listing, prioritization and delegation occurs.
Know where you are, before you know where you're going!
...
1 reply by Ahmed Saeed
Jan 17, 2018 2:57 AM
Ahmed Saeed
...
I would say a very analytical and relaistic approach you shared. Often this happens that coordinators have some dark patches hidden which comes out after their departure... Thank you very much
Sounds like there is more work than capacity so prioritization is the right idea.
I'd start with a very simple approach:
1. Make a list of all known activities which you believe need to be completed
2. Prioritize them based on your understanding of your customer & key stakeholders' wants & needs using a simple model like MoSCoW or even easier on an Important vs. Urgent XY chart.
3. If the high priority items will still exceed your capacity, bring this to the right person's attention - perhaps your people manager? If not, then review the prioritization recommendations with your key stakeholders and proceed.
Kiron
Thank you Kiron. Your intellectual replies are always helping me. Saving Changes...
Community Champion
