Project Management

Please login or join to subscribe to this thread

Scheduling of review and update task

linkedin twitter facebook  
avatar
Yasser Alkhateeb Project manager| Diyar United Kuwait, Kuwait, Kuwait
In projects where a submission of a document such as "Design Document" is anticipated to go through multiple reviews and updates until it's baselined, What is the best approach to present the multiple submissions and reviews in the project schedule? to extend the review & update task for a period that covers the multiple submissions or to list multiple tasks for each review?
Sort By:
avatar
Drew Craig Sr. Agile & Product Coach| Vanguard Philadelphia, Pa, United States
I would set a timeline with tasks such as
task feeding into DD
DD execution - 3d
DD review/update period - 4d
DD approval - 1d
....

I would only want to capture the actual task, understanding there will be iterations.
...
1 reply by Yasser Alkhateeb
Jan 22, 2018 6:12 AM
Yasser Alkhateeb
...
Thanks Andrew
avatar
Kiron Bondale Retired | Mentor| Retired Welland, Ontario, Canada
Yasser -

I think it's important to have deliverable review expectations clearly laid out so you don't go through a never-ending set of review cycles - for example, a maximum of three review cycles per deliverable. That will make it a bit easier to predictably schedule your activities.

If the reviews are done by stakeholders whose effort you wish to track and you wish to show progress against the review activity, then you could set them up as individual activities or tasks. On the other hand, if the reviews are done outside of your team and you only wish to keep an eye on the duration, you could use a lag between the development/submission activity and formal approval milestone.

Kiron
...
1 reply by Yasser Alkhateeb
Jan 22, 2018 6:10 AM
Yasser Alkhateeb
...
Thanks for your detailed response. I believe this would be the optimum approach.
avatar
Yasser Alkhateeb Project manager| Diyar United Kuwait, Kuwait, Kuwait
Jan 21, 2018 8:48 AM
Replying to Kiron Bondale
...
Yasser -

I think it's important to have deliverable review expectations clearly laid out so you don't go through a never-ending set of review cycles - for example, a maximum of three review cycles per deliverable. That will make it a bit easier to predictably schedule your activities.

If the reviews are done by stakeholders whose effort you wish to track and you wish to show progress against the review activity, then you could set them up as individual activities or tasks. On the other hand, if the reviews are done outside of your team and you only wish to keep an eye on the duration, you could use a lag between the development/submission activity and formal approval milestone.

Kiron
Thanks for your detailed response. I believe this would be the optimum approach.
avatar
Yasser Alkhateeb Project manager| Diyar United Kuwait, Kuwait, Kuwait
Jan 21, 2018 8:06 AM
Replying to Drew Craig
...
I would set a timeline with tasks such as
task feeding into DD
DD execution - 3d
DD review/update period - 4d
DD approval - 1d
....

I would only want to capture the actual task, understanding there will be iterations.
Thanks Andrew
avatar
Yasser Alkhateeb Project manager| Diyar United Kuwait, Kuwait, Kuwait
Lets assume that i consider 2 review cycles for a document and the actual took more than 2, how to report that in the plan?
avatar
Kiron Bondale Retired | Mentor| Retired Welland, Ontario, Canada
Yasser -

Assuming additional review cycles did require effort from the team (and not just stakeholder external to the team), then assuming your schedule has been baselined, I'd just add in activities reflecting the additional work done by the team with a lag for the additional review done by those external to the team and link that back up to the approval milestone.

By doing this, your schedule forecast will reflect reality, but you can still compare it back against the originally planned timelines.

Kiron

Please login or join to reply

Content ID:
ADVERTISEMENTS

"New York is my Lourdes, where I go for spiritual refreshment; a place where you're least likely to be bitten by a wild goat."

- Brendan Behan

ADVERTISEMENT

Sponsors