Samer, I think part of a PM's role is to delegate anything that would otherwise take his/her time away from tasks he/she cannot delegate. Saving Changes...
The tipping point should be measured from two directions. One: Can this task be done by somebody else at a similar level of efficiency? Two: If someone else does that task, would it adversely impact the tasks they already have?
A strict RACI matrix becomes all the more critical in delegation scenarios. Role definitions have to be crisper while being more flexible (a contradiction in terms, I know). Saving Changes...
Although delegation of tasks depends upon organizational culture and also vary from individual to individual. Some project managers might have fear that if they don't do it by themselves it won't be done or wont't be done to their satisfaction. But project management is all about team effort and project manager is required to overlook the progress and remove hindrances. PM needs to remain involved in every process at macro level. Delegation is a tricky business and requires be crisp and clear in instructions, do not interfere unnecessarily, give realistic deadlines, get progress update at pre-defined intervals, trust and appreciate. Saving Changes...
Samer, you can delegate few like routine tasks, time consuming tasks, but there are more you should not delegate for example vision, development, reorganization, performance appraisal, motivation, discipline, recognition, new hiring, on-boarding new employee, transformation change, and confidential matters, tasks of which you are responsible, etc. Saving Changes...
Delegating tasks means you are putting responsibility to a activity owner and believe that activity will be performed well.This help in getting buy in from the stakeholders. Saving Changes...
Delegation skills are essential for project managers. Without this skill set, a project manager’s ability to manage a team and deliver results will be limited. Some professionals avoid delegation because they think they can perform the task better. Ultimately, mastering delegation skills is important for two reasons: to make the best use of the project team and to give the project manager the capacity to focus on the big picture.
HOWEVER, Delegation is a win-win when done appropriately, however, that does not mean that you can delegate just anything. To determine when delegation is most appropriate there are five key questions you need to ask yourself:
Is there someone else who has (or can be given) the necessary information or expertise to complete the task? Essentially is this a task that someone else can do, or is it critical that you do it yourself? Does the task provide an opportunity to grow and develop another person's skills? Is this a task that will recur, in a similar form, in the future? Do you have enough time to delegate the job effectively? Time must be available for adequate training, for questions and answers, for opportunities to check progress, and for rework if that is necessary. Is this a task that I should delegate? Tasks critical for long-term success (for example, recruiting the right people for your team) genuinely do need your attention.
If you can answer "YES" to at least some of the above questions, then it could well be worth delegating this job. Saving Changes...
Mary LeCluyseSr. Project Manager| Kansas City Southern RailwayKansas City, Mo, United States
As a servant leader to my project, I do not shy away from doing project tasks if they unburden technical resources to do their real job instead of paperwork and tickets. I cringe when I watch the project managers who delegate to the point of losing control over their projects, as I am often called in to clean up their mess and get the project back on track. Saving Changes...
The simple answer seem YES. If your not delegating, you do it all, where is the team. The more you delegate the better you can perform on task you keep.
Kevin rules of delegation are very good Saving Changes...
I agree with what has been shared here. Delegate those tasks which others can do more efficiently than you or you do not have the expertise. You are leading and helping to remove obstacles for your team. Saving Changes...
