Project Management

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How do you monitor and review the delegated responsibilities?

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Kevin Drake Perth, Western Australia, Australia
Interesting area to find out some actual parameters
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Sante Delle-Vergini, PhD Senior Project Manager| Infosys Melbourne, Victoria, Australia
The dreaded % completes, but mainly KPI's, performance assessment and good old fashioned f2f communication (verification).
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Nico Schuster Managig Director / CEO| Tecpal Ltd. Hong Kong Frankfurt, Hesse, Germany
I think it depends on the size of project team and also how exactly it is structured.
E.g. if I have another managerial level in between me and the person actually taking care of the job I expect the functional manager or team lead to monitor progress and I monitor regular reports and if needed go f2f with the functional manager. This of course can also change over time and depends on the relation built within the project team. Maybe in the beginning I need to be closer to the team lead and explain more thouroughly what I expect and later on I can give them more freedom once the communication and relation is established in a way the project needs it. If there is no additional layer I try to be as close as possible - depending on available time and workload - to the person working on delegated tasks.
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Kiron Bondale Retired | Mentor| Retired Welland, Ontario, Canada
Kevin -

Come to an understanding with the individual or team on the frequency and method of follow-up to ensure that your needs are met without it coming across like micromanagement.

A simple Kanban board could be one way to monitor task completion but wouldn't necessarily look at the quality of what was completed so perhaps combining that with acceptance criteria or a Definition of Done for the delegated responsibilities would close the gap...

Kiron
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1 reply by Michael Delaney
Apr 05, 2018 8:00 AM
Michael Delaney
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I agree with Kiron that as part of your project planning you should determine how you will monitor these responsibilities and it will vary. The Kanban board is a good example. I am also strong believer of weekly status updates.
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Sante Delle-Vergini, PhD Senior Project Manager| Infosys Melbourne, Victoria, Australia
Yes a Kanban board is a great idea for this.
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Nitin Gandhi Manager| honeywell uop Faridabad, Haryana, India
Kevin
In EPC world, we are following Rolling action list which gets reviewed based on required frequency.

This only include the task and target. The procedure and process to get that work done lies with performer.

This gives manager a whole sum list of delegated work and performance.
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Michael Delaney Partner| Delaney Management LLC West Chester, Pa, United States
Apr 05, 2018 6:31 AM
Replying to Kiron Bondale
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Kevin -

Come to an understanding with the individual or team on the frequency and method of follow-up to ensure that your needs are met without it coming across like micromanagement.

A simple Kanban board could be one way to monitor task completion but wouldn't necessarily look at the quality of what was completed so perhaps combining that with acceptance criteria or a Definition of Done for the delegated responsibilities would close the gap...

Kiron
I agree with Kiron that as part of your project planning you should determine how you will monitor these responsibilities and it will vary. The Kanban board is a good example. I am also strong believer of weekly status updates.
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Habib Alsaffar Jeddah, Saudi Arabia
Kevin

i think its depend of the nature of the responsibility. in each of responsibility area you have to devise a different methodology for evaluation.
again nature of responsibility another driving element for evaluation.

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