Project Management

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Next step to Contract signing

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Muthukrishnan Ramakrishnan Automation & Validation Engineer| Automation & Validation Solutions Taichung, Taichung, Taiwan
Hi,

What would be the next step after contract is signed with supplier? Do we need to have kick-off meeting? if not, please advise

Thanks
Muthu
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Muthukrishnan Ramakrishnan Automation & Validation Engineer| Automation & Validation Solutions Taichung, Taichung, Taiwan
Apr 09, 2018 4:01 PM
Replying to Bill Morgan
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It depends on you teams level of engagement in the contract negotiations. Do you know the scope from the contract? Do you know the resources needed for the project. Was your IT department involved in the contract? At the very least, you would need a technical scoping call to understand the IT components and how the business plans to use the software, hardware or services. Developing a context diagram or system level diagram is a great way to understand the project. So what are the next steps:

1. Read the contract
2. Determine who does what
3. Start developing your staffing plan
5. Develop a scoping document
6. Start and complete the project charter
7. All these should be done in conjunction with Vendor project manager.
Yes I do know the scope.resources no, not yet.

Noted points 1 to 5. So, I should plan for project charter and get everything concurred with vendor. Thanks
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Muthukrishnan Ramakrishnan Automation & Validation Engineer| Automation & Validation Solutions Taichung, Taichung, Taiwan
Apr 09, 2018 10:28 PM
Replying to Kevin Drake
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Nice threads here.
Number one always will be "read the contract"
Yes kev
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MARK A ANNUNZIATA, Sr VP/EXPERT CONSULTANCY TO THE CONSTRUCTION INDUSTRY| ROMAN STRUCTURES, INC WELLINGTON FL Dammam, Eastern Province, Saudi Arabia
Mr. MR-
The Main Contract usually dictates those Vendors/Subs that are REQUIRED to perform a Kick Off meeting for the Client. This is usually the most important Suppliers/Vendors/Subs and is supervised by the QC Department of the Main Contractor. (My Team)
I would never perform this task prior to Contract, since the specifics and ITP's are carefully laid out for the Client at these meetings.
However, the PM should NEVER issue a notice to proceed to a main vendor without conducting his/her own kickoff meeting with the Vendor which explicitly states the PM's priorities for the Project, and conveys that message directly to the Vendor's Principals.
Lastly, if you have waited until the kick off to produce a WBS for this particular Vendor your Project is in big trouble. As PM's we are the Dictator of terms to the suppliers, not recipients........

From the trenches!

M
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1 reply by Muthukrishnan Ramakrishnan
Apr 10, 2018 10:28 AM
Muthukrishnan Ramakrishnan
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Noted thanks.
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Muthukrishnan Ramakrishnan Automation & Validation Engineer| Automation & Validation Solutions Taichung, Taichung, Taiwan
Apr 10, 2018 9:56 AM
Replying to MARK A ANNUNZIATA, Sr
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Mr. MR-
The Main Contract usually dictates those Vendors/Subs that are REQUIRED to perform a Kick Off meeting for the Client. This is usually the most important Suppliers/Vendors/Subs and is supervised by the QC Department of the Main Contractor. (My Team)
I would never perform this task prior to Contract, since the specifics and ITP's are carefully laid out for the Client at these meetings.
However, the PM should NEVER issue a notice to proceed to a main vendor without conducting his/her own kickoff meeting with the Vendor which explicitly states the PM's priorities for the Project, and conveys that message directly to the Vendor's Principals.
Lastly, if you have waited until the kick off to produce a WBS for this particular Vendor your Project is in big trouble. As PM's we are the Dictator of terms to the suppliers, not recipients........

From the trenches!

M
Noted thanks.
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Vincent Guerard Coach - Trainer - Speaker - Advisor| Freelance Mont-Royal, Quebec, Canada
Muthukrishnan ,

Since the contract might be a project for the supplier, they might do an internal kick-off meeting.
It is a good practice to have one with them anyway, make sure people are at the same place.
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1 reply by Muthukrishnan Ramakrishnan
Apr 10, 2018 10:00 PM
Muthukrishnan Ramakrishnan
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Understood. What would be the next step from customer's perspective?
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Muthukrishnan Ramakrishnan Automation & Validation Engineer| Automation & Validation Solutions Taichung, Taichung, Taiwan
Apr 10, 2018 7:33 PM
Replying to Vincent Guerard
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Muthukrishnan ,

Since the contract might be a project for the supplier, they might do an internal kick-off meeting.
It is a good practice to have one with them anyway, make sure people are at the same place.
Understood. What would be the next step from customer's perspective?
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Sudesh Kannur Projects Manager - Service Delivery United Arab Emirates
Dear Muthukrishnan,

Greetings,

Like Kiron and Rami mentioned, it all depends and varies from project to project. You may want to consider a "Workshop" to know and understand more about the contract. Following points might help you in streamlining and getting a grip of the contract.

1) What is covered in the contract and what is not.
2) Identify your team who will be working with these vendors/suppliers.
3) SPOC from your end and supplied end.
4) Documentation supporting the contract with clear pictures of scope, schedule, responsibilities, review and governance.

Hope this helps you,

Thanks much,
Sudesh
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