Masoud MasoumiProject Controls Analyst| NoneSacramento, Ca, United States
We are about to establish a PMO in our organization. It has been about 9 months I have been working in my work place and I see a big challenge for the director to prioritize projects, balance resources, get notified of project status as needed and prevent of isolation decisions that is going to affect the flow of projects. There are already some defined processes and procedures which are established but they change time by time, manager by manager. We are two PMPs here and already presented to our senior managers and they found it helpful. I would like to learn what possible challenges are going likely to face in this way ( Specially at the beginning of the journey) and what are preventive actions to not being failed. Every suggestion is welcome and I appreciate your input in advance. Saving Changes...
1. Resistance from those who wish to maintain the status quo
2. Justifying the PMO's existence
Kiron
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1 reply by Masoud Masoumi
Apr 17, 2018 11:33 AM
Masoud Masoumi
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Hello Kiron,
would you please elaborate a little bit about "Justifying the PMO's existence"? As I already mentioned, I had a presentation and explained all issues and also solutions which will come with PMO and also other tools and Technics.
Saving Changes...
Sergio Luis ConteHelping to create solutions for everyone| Worldwide based OrganizationsBuenos Aires, Argentina
The key to solve in the situation you stated is "which are established but they change time by time, manager by manager". Is that is the case then there are not established process.
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1 reply by Masoud Masoumi
Apr 17, 2018 11:34 AM
Masoud Masoumi
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Sergio,
You are absolutely right and that's why we are going to train project team members and PMs to stick to the flow and if something went wrong, how to react.
Governance. Relevance. Mapping the organization's strategic vision to value delivered in projects.
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1 reply by Masoud Masoumi
Apr 17, 2018 11:39 AM
Masoud Masoumi
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Sante,
Great input! Governance is the main concern because it takes time to get team familiar with this new concept and also having senior management support( They would like to see some valuable outcomes first and this is a serious challenge as well)
Process evaluation and hence evolution is definitely important which PMOs can govern.
Changing processes time by time and manager by manager is definitely not acceptable.
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1 reply by Masoud Masoumi
Apr 17, 2018 11:40 AM
Masoud Masoumi
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Sonali,
You hit the point. Process evaluation. Noted!
Thank you
Saving Changes...
Drew CraigSr. Agile & Product Coach| VanguardPhiladelphia, Pa, United States
Great advice so far.
Develop processes which are flexible and allow for some decision freedom within given parameters - guardrails, not tracks. The flexibility will allow for more consistency across different groups/departments.
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1 reply by Masoud Masoumi
Apr 17, 2018 11:44 AM
Masoud Masoumi
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Andrew,
Great and I am absolutely fan of flexible process. Since we are going to begin Supportive and somehow Controlling then we might think about the best process flow with flexibility in order to get all stakeholders consensus and then achieve the best results.
Thank you
Saving Changes...
Muneer Ahmed SoomroBusiness Systems Analyst| MCB Bank LimitedLahore, Punjab, Pakistan
External and internal environmental factors...
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1 reply by Masoud Masoumi
Apr 17, 2018 11:48 AM
Masoud Masoumi
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Muneer,
Will you please elaborate a little bit more. To me, Internal factors would be staff, Cost, Org. Culture and external could be customers for this role. What do you think?
Thank you
Saving Changes...
Masoud MasoumiProject Controls Analyst| NoneSacramento, Ca, United States
Apr 13, 2018 7:26 PM
Replying to Kiron Bondale
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Masoud -
Two common challenges are:
1. Resistance from those who wish to maintain the status quo
2. Justifying the PMO's existence
Kiron
Hello Kiron,
would you please elaborate a little bit about "Justifying the PMO's existence"? As I already mentioned, I had a presentation and explained all issues and also solutions which will come with PMO and also other tools and Technics. Saving Changes...
Masoud MasoumiProject Controls Analyst| NoneSacramento, Ca, United States
Apr 13, 2018 8:39 PM
Replying to Sergio Luis Conte
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The key to solve in the situation you stated is "which are established but they change time by time, manager by manager". Is that is the case then there are not established process.
Sergio,
You are absolutely right and that's why we are going to train project team members and PMs to stick to the flow and if something went wrong, how to react.
Thank you Saving Changes...
Masoud MasoumiProject Controls Analyst| NoneSacramento, Ca, United States
Apr 13, 2018 8:55 PM
Replying to Kevin Drake
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The five challenges for PMOs over the next 24 months when established are
Benefits Realisation
Supply and demand planning
Project and program prioritisation
Organisational alignment
Resource management
Kevin,
Great! I will keep these 5 items in my watch list.
"Human beings, who are almost unique in having the ability to learn from the experience of others, are also remarkable for their apparent disinclination to do so."
