Project Management


last edited by: Vincent Guerard on Feb 28, 2017 5:30 PM login/register to edit this page

1 Definitions
2 Types of meetings
3 Meeting frequency options
4 References


A meeting is a gathering of two or more people that has been convened for the purpose of achieving a common goal through verbal interaction, such as sharing information or reaching agreement. Meetings may occur face-to-face or virtually, as mediated by communications technology, such as a telephone conference call, a skyped conference call or a videoconference.

Meeting planners and other meeting professionals may use the term "meeting" to denote an event booked at a hotel, convention center or any other venue dedicated to such gatherings. In this sense, the term "meeting" covers a lecture (one presentation), seminar (typically several presentations, small audience, one day), conference (mid-size, one or more days), congress (large, several days), exhibition or trade show (with manned stands being visited by passers-by), workshop (smaller, with active participants), training course, team-building session and kick-off event.

Types of meetings

Meetings are often held in conference rooms

First staff meeting of a new executive

Training meeting about sustainable design.

Common types of meeting include:

  • Ad-hoc meeting, a meeting called for a special purpose
  • Awayday, which takes place off-site and away from the participants' regular office surroundings
  • Board meeting, a meeting of the board of directors of an organization
  • Breakfast meeting
  • Committee meeting, a coming-together of a defined subset of an organization
  • Investigative meeting, generally when conducting a pre-interview, exit interview or a meeting among the investigator and representative
  • Kickoff meeting, the first meeting with a project team and the client of the project to discuss the role of each team-member
  • Management meeting, a meeting among managers
  • One-on-one meeting, between two individuals
  • Pre-Bid Meeting, a meeting of various competitors and or contractors to visually inspect a jobsite for a future project. The meeting is normally hosted by the future customer or engineer who wrote the project specification to ensure all bidders are aware of the details and services expected of them. Attendance at a Pre-Bid Meeting may be mandatory. Failure to attend usually[quantify] results in a rejected bid.
  • Staff meeting, typically a meeting between a manager and those that report to that manager
  • Stand-up meeting, a meeting with attendees typically standing. The discomfort of standing for long periods helps to keep the meetings short.
  • Team meeting, in project contexts - a meeting among colleagues working on various aspects of a team project
  • Town hall meeting, an informal public gathering
  • Work meeting, which produces a product or intangible result such as a decision

Meeting frequency options

Since a meeting can be held once or often, the meeting organizer has to determine the repetition and frequency of occurrence of the meeting. Options generally include the following: A one-time meeting is the most common meeting type and covers events that are self-contained. While they may repeat often, the individual meeting is the entirety of the event. This can include a 2006 conference. The 2007 version of the conference is a stand-alone meeting event. A recurring meeting is a meeting that recurs periodically, such as an every Monday staff meeting from 9:00AM to 9:30 AM. The meeting organizer wants the participants to be at the meeting on a constant and repetitive basis. A recurring meeting can be ongoing, such as a weekly team meeting, or have an end date, such as a 5-week training meeting, held every Friday afternoon. A series meeting is like a recurring meeting, but the details differ from meeting to meeting. One example of a series meeting is a monthly "lunch and learn" event at a company, church, club or organization. The placeholder is the same, but the agenda and topics to be covered vary. This is more of a recurring meeting with the details to be determined.


  1. Meeting – Definition and More from the Free Merriam-Webster Dictionary. (n.d.). Dictionary and Thesaurus – Merriam-Webster Online. Retrieved 2016-02-04.
  2. a b Meeting and Convention Planners. (2009, December 17). U.S. Bureau of Labor Statistics. Retrieved April 21, 2010.
  3. Montgomery, Rhonda J.; Strick, Sandra K. (1994). Meetings, Conventions, and Expositions: An Introduction to the Industry. New York: Wiley. ISBN 9780471284390. Retrieved 2016-02-04.
  4. The Project Meeting Facilitator: Facilitation Skills to Make the Most of Project Meetings. Tammy Adams, Janet A. Means , Michael Spivey. Jossey-Bass Publishing, October 12, 2007.

last edited by: Vincent Guerard on Feb 28, 2017 5:30 PM login/register to edit this page

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