Change Management Process for Project
last edited by: Nathaniel Thomas on Sep 27, 2023 9:39 AM | login/register to edit this page |
![]() Change Management Process
The purpose of this change management process is to manage change requests so that approved changes will be controlled, ensuring the project remains on schedule, within budget and provides the agreed deliverables.
3 ScopeThe Change Management Process is the mechanism used to initiate, record, assess, approve and resolve project changes. Project changes are needed when it is deemed necessary to change the scope, time or cost of one or more previously approved project deliverables. Most changes will affect the budget and/or schedule of the project. The following documentation is used to monitor and/or control changes to the project: The ‘Change Request Form’ is used to identify and describe a proposed change to the project. The ‘CID Log’ (Change, Issues, Decision) is the log where all requests for changes are registered and tracked through to resolution.
The following will play a role in the request, review, tracking and approval of a change request:
A team member initially recognizes a need for change to the project and formally communicates this requirement to the Scrum Master, Project Manager and/or Lead. The Scrum Master, Project Manager and/or Lead are then responsible for:
5.2 Project ManagersThe Project Manager receives, logs, monitors and controls the progress of all changes within the project. The Project Managers are responsible for:
5.3 "Project Name" Leadership (CIO, Program Manager, Business Sponsor)"Project Name" Leadership is the Steering Committee or other authorized body who is the principal authority for all CRFs forwarded by the Project Manager. "Project Name" Leadership is responsible for:
6 PolicyThe use of the formal change management procedure will be required when any changes are discovered or requested which impact previously reviewed, approved and published project deliverables. The documentation and tracking of all change requests will be managed using the defined procedure and facilitated by the use of the CID log.
This process provides the ability to submit a request for a change to the project. The Change Requester:
6.2 Review the Change RequestThe Project Manager and Lead reviews the CRF and determines whether or not additional information is required for "Project Name" Leadership to assess the full impact of the change to the project time, scope and cost. The decision will be based on factors, such as:
The Project Manager will record the CRF details in the CID Log to track the status of the change request.
The Project Manager will forward the Change Request Form and any supporting documentation to "Project Name" Leadership for review and final approval. "Project Name" Leadership will determine the feasibility of this change by examining factors, such as:
After a formal review, "Project Name" Leadership may:
6.4 Closing the Change RequestIf the change is approved, the following will occur:
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last edited by: Nathaniel Thomas on Sep 27, 2023 9:39 AM | login/register to edit this page |
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