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Meet the Resource Management Model (Part 3)
Dr. Andrew Makar is an IT program manager and is the author of the Microsoft Project Made Easy series. For more project management advice, visit the website TacticalProjectManagement.com.
The past two articles introduced the resource management model and provided step-by-step instructions to build the model. If you’ve built the model for the organization, you have a powerful tool to help forecast future resource availability and measure the current organization’s capacity to process work. However, the model is only as good as the data within it and needs to be updated on a periodic basis.
The organization may elect to update the model on a weekly or a monthly basis. Based on past experience, a monthly forecasting process is manageable and doesn’t overwhelm the project teams with administrative tasks. The steps to update the resource model are similar to the steps in the previous article. Each month, the individual teams should forecast their hours across the different projects. Some resources will reduce their hours and new resources will be added. The following five steps are used to update the model:
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Step 1: Identify New Resources
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Step 2: Identify New Projects
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Step 3: Identify New Team Assignments
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Step 4: Update Project Team Assignments, Project Duration and Effort
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Step 5: Review Resource Management Graph
Step 1-3: Identify New Resources, Projects and Team Assignments
Project teams and resources can change between model updates. New …
Project teams and resources can change between model updates. New …
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