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Keeping PPM Simple
The age-old problem of having more projects than resources to implement them--combined with the more recent focus on better alignment of projects with the strategic goals of the organization--has created an unprecedented interest in project portfolio management methods. However, PPM can place a huge burden on an organization--particularly mid-sized and small organizations--if not done properly. Here is a checklist for how to get the major benefits of PPM while keeping it simple:
1. Avoid “Minertia”
What is minertia? It is the tendency we all have to focus on minutia that causes negative inertia. We gather many project details that get plugged into endless spreadsheets and analyzed to death. The result is wasted hours gathering information or tracking details that never really help us make improvements, and more often than not never get used for anything. So, minertia should be avoided. Here are some ways to avoid PPM minertia:
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Don’t collect too much data. The 80/20 rule applies to data collection. The majority of the benefit comes from only 20 percent of the data. Force yourself to only collect the top 20 percent.
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Don’t over-analyze the data. A few easy analysis views go a long way--an alignment pie-chart, a risk/reward plot of the pipeline and a project schedule graph of the active projects.
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That's the true spirit of Christmas; people being helped by people other than me. - Jerry Seinfeld |