Visual Tools: Enhancing Portfolio Visibility
Jiju ‘Jay’ Nair is a Senior Manager with Fannie Mae driving Cloud Transformation and adoption. He is an avid advocate for using innovative project and process management principles for building reliable and sustainable products.
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Topics: Communications Management, Knowledge Management, Lessons Learned, Strategy
Endless dashboards, heat maps and health reports! Nowadays, stakeholder concurrence depends more on how visually the project or portfolio status is presented rather than presenting them with reams of project data and conducting multi-hour work sessions. While visually pleasing elements can help stakeholders focus on important aspects of project management like risk identification and crisis management, other project data elements are still needed for a qualified assessment of project or portfolio status.
Visualize the business need
What other major benefits can a project management team reap from being more visually focused on project management related artifacts? Apart from the effective communication that the visual approach provides to the organizational leadership, this approach will also aid in bringing all functional groups together in alignment with the real business need.
Recent Gartner research found that misalignment in functional requirements was the main cause of project failures. This was found to be the most common reason for project dysfunction along with schedule and cost mismanagement. Project managers can use a plethora of aids to present the business functionality needs to the project execution team so that technical requirements are properly extracted from the business requirements. As an example, even before detailed discussions on technology …
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