Establishing a PMO: Tips to Remember

Fagun is a senior program manager in Delhi, India.

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Topics: Governance, PMO, Using PMI Standards

Today, many companies don’t have a PMO--and want to start one. But it’s tough for them to decide how to do that--and which tools or software to use, as there are so many options. In this article, I will try to help solve this problem.

In Phase 1, we find out what our expectations from these tools are--what we want them to achieve. We then find out which tool can meet those expectations. It should also fit in one of the five phases of the project lifecycle as described in A Guide to the Project Management Body of Knowledge (PMBOK® Guide). Major expectations are:

• good governance and control
• improvement in the output or profit of the company
• standardization of processes
• risk management
• communication management
• knowledge management
• continuous improvement

There are a large number of tools that can be used to fulfill these requirements, like the:

• Project charter, a governance and control tool that is part of project initiation
• Project plan, a governance and control tool that is part of the project planning phase
• Communication matrix, which will help in communication management and is part of project planning
• RACI for governance and control, and is part of project planning
• Risk register, a risk management tool that is part of project planning
• Issue log, a governance and control …

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