Project Management

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Tactical without being disrespectful

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Suzi MS United Kingdom
Here’s a scenario: Having joined a new organisation, you are making good progress and have bonded very well with the team. Three months down the line you are given another task, to replace the current PM. Difficult right? What would be the best things you would do?
Thank you for your thoughts!
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Suzi MS United Kingdom
May 05, 2019 5:28 AM
Replying to Bernd Brier
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Start like it was a new project:
(1) Go through the basic steps of project planning: Scope, Schedule, Cost, Risk (!), stakeholders, ...
For many topics, already loads of material will be available. So it might be faster than starting from zero. On the other side the ammount of material might overextend your capabilities. Get help from the team!

Searching for info in a structured way will help you to get up to speed.

(2) Work to find out where are the biggest deviations between plan/baseline and reality.

(3) Priorize, which topics get your attandence first.

Maybe an important first step:
(0) Accept and communicate, that there will be friction losses due to the handover from other PM. If you follow these steps, you will do the best to reduce the losses.

And one point more:
(x) if you identify some critical points in the project, communicate early.

e.g. "I have analysed the project. Basically its ok. But I see a bigger risk (scedule/cost/...) at workpackage xyz. I do my best to minimize it, and keep you updated on actions and progess."
If you avoid this, it might affect your reputation if some hidden bombs blow off some time later.
Great tips Bernd thank you!
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Suzi MS United Kingdom
May 05, 2019 2:34 PM
Replying to Stéphane Parent
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Replacing the project management is a calculated risk: Is the risk to the project higher with the previous project manager or with the new one?
Thank you Stephane
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Suzi MS United Kingdom
May 05, 2019 11:13 PM
Replying to Mark Steward
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Suzi

Without an understanding of the reason why you would replace the PM, then all one can do is speculate, as there are multiple scenarios.

Is the PM 1] leaving, 2] being promoted or 3] are they underperforming. If it is the latter, is it the PM who is seen to be underperforming or are they simply failing to live up to unreasonable expectations?

I have seen many cases where blaming the PM is a plausible way to justify why a project is failing, where in reality it had little chance of such success in the first place. In this case, the PM is used by others to deflect blame and given their marching orders. Often a new one will be parachuted in to replace them. In this scenario check carefully to see if they are handing out parachutes.
Thank you Mark
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Suzi MS United Kingdom
May 30, 2019 2:22 PM
Replying to Sante Delle-Vergini, PhD
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The butler did it.
Sante, I’m not surprised if you knew but of course it wasn’t him (btw did you mean Nigel?)- if so omg what a small world but he’s one of those respectable VPs ;-)
With that I seek to close this discussion... thank you all, really appreciate the thoughts and advices!
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Amin Javer MBA , PMP. Manager Airbus - Boeing Acceptance, Delivery| Emirates
Good feedback from everyone,
however, I think Pankaj seems to give you a practical solution to address this situation
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2 replies by PANKAJ SACHDEVA and Suzi MS
Jun 07, 2019 12:04 PM
PANKAJ SACHDEVA
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Thanks for the vote of confidence.
Jun 11, 2019 3:09 PM
Suzi MS
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Thank you Amin yes with you and all!
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PANKAJ SACHDEVA Senior Specialist| SYNECHRON TECHNOLOGIES Bangalore, Karnataka, India
Jun 07, 2019 12:00 PM
Replying to Amin Javer
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Good feedback from everyone,
however, I think Pankaj seems to give you a practical solution to address this situation
Thanks for the vote of confidence.
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Anca Chelsoi Finance Transformation Global Leader| Geodis Olive Branch, Ms, United States
As appointed leader, there are always challenges to win over the existing team. Sometimes this come more easily than other times, mainly due to type of personalities on both ends: PM and team members. Getting to know the team members, building a trustworthy and supporting environment by actively involving the team members and make them feel valued will always help in leveling transition time and overcome challenges.
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1 reply by Suzi MS
Jun 11, 2019 3:10 PM
Suzi MS
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Absolutely 100% with you on this Anca thank you for your thoughts!
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Suzi MS United Kingdom
Jun 07, 2019 12:00 PM
Replying to Amin Javer
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Good feedback from everyone,
however, I think Pankaj seems to give you a practical solution to address this situation
Thank you Amin yes with you and all!
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Suzi MS United Kingdom
Jun 07, 2019 2:51 PM
Replying to Anca Chelsoi
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As appointed leader, there are always challenges to win over the existing team. Sometimes this come more easily than other times, mainly due to type of personalities on both ends: PM and team members. Getting to know the team members, building a trustworthy and supporting environment by actively involving the team members and make them feel valued will always help in leveling transition time and overcome challenges.
Absolutely 100% with you on this Anca thank you for your thoughts!
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