We are looking to get some Project management software. This would be used to work with the design team, owner, contractors and anyone else who needs info about a project. Version tracking and ball in court are two items we would like to have.
What software has everyone used and was it a management headache to work with?
We are looking at MySmartPlans, Prolog and one other that the name escapes me.
Thank you for the help and time. Saving Changes...
Preeti GuptaSenior Technical Program ManagerChicago, United States
Asana / Monday.com / Smartsheet • Easier to adopt • Great for task tracking, responsibility fields, alerts • Smartsheet adds stronger reporting and version handling
I'm not aware of if they have strong audit/version history and built-in document control or not Saving Changes...
I've been using Asana for a while now, mostly because it's pretty straightforward for team collaboration. It's not super robust for complex construction stuff, but it works well enough for general project tracking. If you're looking for something simpler than Procore or Prolog, it might be worth checking out. You could also look at something like dotask.it if you need more task management features. Saving Changes...
I’ve found that the best project management software usually depends on the size of the team and how complex the workflows are. For smaller teams, simple tools often get adopted faster because people actually use them consistently, while larger organizations tend to need the reporting and resource-planning features that more advanced platforms provide. One thing I've noticed is that specialized industries often end up using a mix of tools rather than a single solution.
We primarily use Jira because it provides excellent sprint planning, issue tracking, workflow automation, and seamless integration with development tools. For cross-functional collaboration and documentation, Confluence is also a great companion. The right project management software ultimately depends on your team's size, workflow, and business goals.
For a project involving designers, owners, contractors, and other stakeholders, I’d put version control and clear ownership near the top of the evaluation list. The tool should make it obvious what the latest approved information is, who currently has the ball, and what is still waiting for a response. I’ve seen teams use tools such as Procore, Autodesk Construction Cloud, Smartsheet, Microsoft Project, and Celoxis for different types of project environments. The right choice really depends on whether your priority is construction-specific document control, scheduling, or broader project and resource management. One thing I’d definitely recommend is testing the tools with a real project rather than relying on feature demos. Set up a few actual RFIs, revisions, approvals, and handoffs and see how easily everyone can follow the workflow. That usually reveals whether the software will reduce the management headache or simply move it somewhere else. Saving Changes...
