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Topics: Integration Management, Lessons Learned
Final Report vs Project/Phase Closure document - PMBOK 6
Hi,
I am studying PMBOK 6 and just wanted to know what is the difference between Final Report and Project & Phase Closure document created in the Close Project or Phase process. Why there are these 2 outputs, I mean, can we not include contents of Project Phase closure document into the final report.
Thanks
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Process Groups do not create outputs, processes do.
I cannot find the 'project & phase closure document' you mentioned in PMBoK, where did you see it?
Sorry for the typo.

Project & phase closure document is under Organizational Process Asset updates.
In this case, the intended audience is different (OPA: organization and future projects, final report: sponsor and project stakeholders). This might trigger different focus, and confidentiality, e.g. you mention the cost in the final report but not in OPA.
Thomas,
Do you have a Final Project Report template?
...
1 reply by Thomas Walenta
Mar 23, 2020 11:00 AM
Thomas Walenta
...
Deuel,

I did some, but it always was specific to the project and organization.
According to the main audience (steering committee), it was mostly a presentation along
- initial charter/business case reminder
- how objectives were met (incl. schedule, budget)
- key decisions (to acknowledge the SC)
- key risks and obstacles handled
- key lessons learned
- key people involved
Mar 22, 2020 6:01 PM
Replying to Deuel Shinkevich
...
Thomas,
Do you have a Final Project Report template?
Deuel,

I did some, but it always was specific to the project and organization.
According to the main audience (steering committee), it was mostly a presentation along
- initial charter/business case reminder
- how objectives were met (incl. schedule, budget)
- key decisions (to acknowledge the SC)
- key risks and obstacles handled
- key lessons learned
- key people involved
Based on the practical experience, the final report may be different from project to another so no fixed template to follow, that depends on the client requirements and the importance of the same for the end user, and in most of times final report requirements are mentioned in the tender documents/ project specification.
As for the project /phasr closure, the final report is output for this process.
Dear Colleagues

I am currently in a final stage of my project, Closure and I was wondering if you could share a check list that I can use
...
1 reply by Thomas Walenta
Mar 24, 2020 5:39 PM
Thomas Walenta
...
Hi Maqkhosazane,
this is the suggested content of the final project report, according to PMBoK:

The final report provides a summary of the project performance. It can include information such as:
- Summary level description of the project or phase.
- Scope objectives, the criteria used to evaluate the scope, and evidence that the completion criteria were met.
- Quality objectives, the criteria used to evaluate the project and product quality, the verification and actual milestone delivery dates, and reasons for variances.
- Cost objectives, including the acceptable cost range, actual costs, and reasons for any variances.
- Summary of the validation information for the final product, service, or result.
- Schedule objectives including whether results achieved the benefits that the project was undertaken to address. If the benefits are not met at the close of the project, indicate the degree to which they were achieved and estimate for future benefits realization.
- Summary of how the final product, service, or result achieved the business needs identified in the business plan. If the business needs are not met at the close of the project, indicate the degree to which they were achieved and estimate for when the business needs will be met in the future.
- Summary of any risks or issues encountered on the project and how they were addressed.

Or, you just find out what your sponsor expects to see.
Mar 24, 2020 9:34 AM
Replying to Makhosazane Mngadi
...
Dear Colleagues

I am currently in a final stage of my project, Closure and I was wondering if you could share a check list that I can use
Hi Maqkhosazane,
this is the suggested content of the final project report, according to PMBoK:

The final report provides a summary of the project performance. It can include information such as:
- Summary level description of the project or phase.
- Scope objectives, the criteria used to evaluate the scope, and evidence that the completion criteria were met.
- Quality objectives, the criteria used to evaluate the project and product quality, the verification and actual milestone delivery dates, and reasons for variances.
- Cost objectives, including the acceptable cost range, actual costs, and reasons for any variances.
- Summary of the validation information for the final product, service, or result.
- Schedule objectives including whether results achieved the benefits that the project was undertaken to address. If the benefits are not met at the close of the project, indicate the degree to which they were achieved and estimate for future benefits realization.
- Summary of how the final product, service, or result achieved the business needs identified in the business plan. If the business needs are not met at the close of the project, indicate the degree to which they were achieved and estimate for when the business needs will be met in the future.
- Summary of any risks or issues encountered on the project and how they were addressed.

Or, you just find out what your sponsor expects to see.

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