Suneel Kumar NadellaDirector (Self Employed)| Manasai Services Pvt Ltd (Self Employed)Solihull, West Midlands, United Kingdom
Dear Mr.Vincent, I believe Agile and fusion of Agile with traditional methods have made regular reporting obsolete recently. I personally reckon regular reporting is a must for any project so that all stakeholders are having same level of information. The frequency can vary depending on the nature, size, importance and few other characteristics of the project to the organisation. By not having regular reporting, my recent experiences in two to three projects over last 3 years has caused lot of communication gaps among different department stakeholders leading to unnecessary delays.
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1 reply by Vincent Guerard
Nov 29, 2019 10:58 AM
Vincent Guerard
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Suneel,
Thanks for sharing, your experience in the absence o monthly reports.
Saving Changes...
Sergio Luis ConteHelping to create solutions for everyone| Worldwide based OrganizationsBuenos Aires, Argentina
It is importatnt if and only if we follow the basic communication model: the emisior must assure that the message has been received and understanded by the receiver.
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1 reply by Vincent Guerard
Nov 29, 2019 11:00 AM
Vincent Guerard
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Sergio,
Do you mean if the receiver of the report can't understand, we should not make the report?
Maybe the report needs to be adjusted? or the receiver needs to be trained?
Saving Changes...
Luis BrancoCEO| Business Insight, Consultores de Gestão, LdªCarcavelos, Lisboa, Portugal
Dear Vincent
Interesting your question
Thanks for sharing
By using the right technology (s) it is possible to track online project performance
In the reporting field the Project Manager is perfectly expendable.
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1 reply by Vincent Guerard
Nov 29, 2019 11:02 AM
Vincent Guerard
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Luis,
That is if online project performance is available and sufficient. Then you have a realtime report.
Saving Changes...
Ahmed Adel SolimanRegional Sr Sales Manager| HoneywellCairo, Maadi, Egypt
I think that PM need to report the progress on monthly basis and also per quarter. The difference between both will be what the kind of reports and information that need to be reported in this frequent.
Some issues should be reported and presented as soon as possible to avoid happening of any fatal problem because of the too late reporting.
By the same, another kind of issues no need to be reported and presented on monthly basis and only enough to be highlighted and reported per quarter or half year (if the project duration more than a year) and this to for follow up and being updated with the progress and the project performance.
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2 replies by Ahmed Adel Soliman and Vincent Guerard
Nov 29, 2019 11:04 AM
Vincent Guerard
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Ahmed,
Interesting.
What would you put only in the quarterly report that is not in the monthly report?
Nov 29, 2019 1:22 PM
Ahmed Adel Soliman
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May be
- information or a chart comparing the quarter costing with the overall project cost.
- Graph showing the total of the cost saving over the period
- Graph showing the employees turnover ratio, percentage of injuries...etc
- chart showing overall project progress UTD.
something like these examples and not going into deep details as the months reports already include details about the period progress and achievement.
It depends on the organisation Vincent. I would say it's a mixture of verbal and "summary" presentations. History of projects and lessons learned are less common than progress reports, and to be honest, the former is done pretty rarely.
Sante,
Lessons learned, yes we haven't learned yet to do them!
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1 reply by Sante Delle-Vergini, PhD
Nov 29, 2019 11:58 AM
Sante Delle-Vergini, PhD
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They're an important source to refer back to. Each organisation has lessons learned specific to only their organisation in addition to the general ones experienced across all organisations. So, it would be worthwhile implementing these, as they will assist future projects and project teams.
Dear Mr.Vincent, I believe Agile and fusion of Agile with traditional methods have made regular reporting obsolete recently. I personally reckon regular reporting is a must for any project so that all stakeholders are having same level of information. The frequency can vary depending on the nature, size, importance and few other characteristics of the project to the organisation. By not having regular reporting, my recent experiences in two to three projects over last 3 years has caused lot of communication gaps among different department stakeholders leading to unnecessary delays.
Suneel,
Thanks for sharing, your experience in the absence o monthly reports.
...
1 reply by Suneel Kumar Nadella
Nov 29, 2019 11:08 AM
Suneel Kumar Nadella
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The average duration of projects/programmes I have worked are always over 18 months and in some cases spanning across 5-year regulatory cycles. I have established a span control of at least 3 or more delegates who used to gather and compile the report and share the same to all stakeholders. We were reasonably compliant with this process(95%). I guess that is the best you can do in any project situation. As I mostly worked in the regulatory Industries over the last 20 years, we had an additional onus of closing every project formally for regulatory requirements of respective countries. I won't score myself very highly than 55% to 60% compliance though.
It is importatnt if and only if we follow the basic communication model: the emisior must assure that the message has been received and understanded by the receiver.
Sergio,
Do you mean if the receiver of the report can't understand, we should not make the report?
Maybe the report needs to be adjusted? or the receiver needs to be trained? Saving Changes...
I think that PM need to report the progress on monthly basis and also per quarter. The difference between both will be what the kind of reports and information that need to be reported in this frequent.
Some issues should be reported and presented as soon as possible to avoid happening of any fatal problem because of the too late reporting.
By the same, another kind of issues no need to be reported and presented on monthly basis and only enough to be highlighted and reported per quarter or half year (if the project duration more than a year) and this to for follow up and being updated with the progress and the project performance.
Ahmed,
Interesting.
What would you put only in the quarterly report that is not in the monthly report? Saving Changes...
