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Topics: Agile, Information Technology, PMO
What does digitalization mean for project management?
I often hear that digitalization (or digitization) is of growing importance for project management. But what does that mean exactly? Do you have specific examples from your projects?
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I am leading the digitization initiative in my actual work place which is one more step in the corporate strategy we stated three years ago. So, it is a critical success factor to make the difference for my work place. That,s include project/program/portfolio management process.
The collaboration between business analysis work and its integration in the overall project management approach is a key success factor as Sergio also highlighted with regards to portfolio management process.
Dear Michael
Interesting your question
Thanks for sharing

In my opinion, if you use cloud computing solutions to manage Portfolios / Programs / Projects I can consider that you have already implemented digital transformation

An example would be to use microsoft project 2019 in the cloud
Digitalization started long ago with using computers for calculations, automatization, and other tools. Think schedules, estimates, resource leveling that were digitalized 60 years ago. PPM added portfolio selection and transparency, dashboards to enhance analysis and presentation. Also looking at the human, collaboration side, after phone and email came instant messaging, videoconferencing, collaboration tools, knowledge bases, which enabled asset reuse on a global level, virtual teams and follow the sun development.

We are now observing digital twins emerging, what PMBoK calls configuration management systems, the construction industry calls it BIM, it includes 3D data, but also schedule, cost and operations information. All in one place.

Also, regarding stakeholder engagement, group video analysis of emotions enhance digital empathy, similar to social media analysis, and increase options to influence people.

And with 8 billion people connected in 2030, we are a powerful hive of humans, enabled by digital infrastructure.
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1 reply by Michael Ryba
Dec 18, 2019 8:56 AM
Michael Ryba
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Dear Thomas,
Thank you for your answer. Mentioning the digital twin is particularly interesting to me. The use of Building Information Modeling (BIM) in the construction industry may come close to a digital twin, at least for modeling the product. But do we really have real digital twins of a project that also map its dynamics?
Centralization
Accessibility
Availability
Findability
Searchability
.....of content.

Bring individuals to the content, not content to individuals - as in individuals come to a single source of truth to consume content, not maintain disparately.

Specific examples would include, as Luis points out, using cloud services, sharing links to documents instead of emailing, Confluence or SharePoint, Office 365 ecosystem, Teams or Slack - all those amazing tools that help us get work done and be awesome.
Since the accumulation of paper records and the legal retention period of financial records being extended in many jurisdictions to seven years this is led to many organisations requiring secure and safe premises in order to stores their records. Also it requires a duplication or copy of this records to also exist in another off site location in the event of fire, theft or loss of these records. This legal requirement has been a financial burden for most organisations especially since the likelihood of these records being sought out in a legal context or court case is remote. As such there has been a huge movement to digitising as much paper records as legal possible in order to cut down on this financial outlay. This process has taken the shape of scanning or copying of existing paper records onto a storage device or network where it can be digitally backed up and archived. The next step has be to remove the paper trail from the business process, that being having as much form filling digitised and online as legal possible where it can be accessed and educating the general public to this process. This is just one of the many steps that are being undertaken the the public and private sector in the move to be more digitised.
it is a wide spectrum from almost nothing (only e documents and files) to AI.
Some people is putting great answers here. In my first post I had the intention to take this path. Unfortunatelly in times where new buzzwords are created, like Digital Transformation, Digitalization or Digitization is used as a synonim of that buzzword. But the term is there from long time ago as people wrote as a mean to make digital lot of information, not to make the process digital. Just is the only comment I´d like to do to avoid confusion because it is critical to put this terms clear. When you face this type of initiatives like I faced from years it could make the difference between fail or not.
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1 reply by Michael Ryba
Dec 18, 2019 8:47 AM
Michael Ryba
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Dear Sergio,
Thank you for your answer. I also believe that this is a key to understanding the discussion. The digitization we are talking about today goes far beyond the digitization of information. As Abolfazl Yousefi Darestani mentions in his previous post, there is a wide range from electronic documents to the use of AI.
It is about using digital means to improve process effectiveness and efficiency. Some people believe that the only way you can truly digitize an organization is by moving to cloud-based, open-source and mobile solutions.
I think Andrew said it best. We had a database of project information which supposedly was created by a student many many years ago, that has recently been migrated to a SharePoint site. Together with our SAP ERP system we are beginning to merge the two data sets, and we have recently started exploiting the power of BI to generate reports for almost anyone who wishes to know specifics of a particular project. I see it long term being used with our recently stood up Data, Information, Analytics division to harvest an enormous amount of project data to produce project probabilistic cost, risk, and schedule predictions.
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