Project Management Sessions to create awareness

I am in charge to do that in my actual work place. We have a 30 minutes meeting each week directed to specific people that belongs to one layer of the organizational architecture and one additional for each person that can attend. Additional to that I have a special discussion group inside organizational Yammer portal to ask everything people like to put as a question. The driver is: "everybody are performing project management". The content of each meeting depends on the audience in the first type of meetings. To decide the content we are monitoring different concerns inside all our digital platforms plus what the porfolio/program/project managers send to us.

Whatever the final format (good ideas above), engage and excite the audience. Make it interactive, fun, and practical. Good luck and have fun! Don't forget the snacks and breaks :)

Dear Joao,

It looks like the management are trying to institute a cultural shift within an organisation that is probabaly slow to change. Many traditional organisations that may have been the monopoly or incumbent within their market are trying to become more agile and quicker to respond to new competition and to changing customer demands. One approach being adopted is to transition the organisations existing structure into a more projects based environment that produces a more visible result and thus results that can be appraised and measure. An organisation has to be more streamlined, organised and agile if it expects to deliver new services to customers that require them.

Daire

Hi Joao: What an excellent opportunity you have to put a spotlight on the importance of project management! How wonderful that leadership is asking you to create awareness, share basic concepts and experiences to become more project oriented. This is a very good sign! Once I was asked to share PM principles with another hospital, and another time I was asked to give an overview of project management to a newspaper company. Both times I provided an overview of project management and shared personal experiences. Their questions helped me know where they wanted more or less detail. I'm sure you will do an excellent job! You should feel very proud to have been asked to do this!

Dear João
1. Are your PMI and PMI Angola known in your company?
- You can present PMI, PMI Angola, certifications and requirements
2. What are the advantages of planning, executing and controlling projects with customized approaches from the PMBOK Guide? (compared to the approaches used today in the company)
- You can brainstorm with your peers and create a list of advantages
3. What are the personal advantages of being certified in Angola?
- You can, in this brainstorming session with your peers, create a list with these advantages

By the way ... use a toastmaster approach: A strong start, a conclusion for each strong point and a closure that "creates mouth water for the participants" :-)

We host three professional PM seminars each year. Each usually has a variety of presenters on various subjects. They used to be a full day, but we found interest dropped off dramatically after lunch, so they are 1/2 day now. Attendance is typically 200-300 persons, and logistics is a full-time job for a few staff, but that also includes coordinating certificates for graduates of our own PMI endorsed PM program. However, for our upcoming seminar we are hosting an EVM workshop in the afternoon for about 50 persons. In addition, we run workshops for more targeted audiences, which are usually project staff on subjects such as costing, risk management, negotiation, etc.

Dear Joao,

It looks like the management are trying to institute a cultural shift within an organisation that is probabaly slow to change. Many traditional organisations that may have been the monopoly or incumbent within their market are trying to become more agile and quicker to respond to new competition and to changing customer demands. One approach being adopted is to transition the organisations existing structure into a more projects based environment that produces a more visible result and thus results that can be appraised and measure. An organisation has to be more streamlined, organised and agile if it expects to deliver new services to customers that require them.

Daire

Hi Sergio,

Seems like a great initiative. Congratulations :)

I have the following questions:
* What's the duration of the seconds meeting?
* For how long have you been running this initiative?

Thanks for sharing your experience.

Dear Joao,

This shift is something that I have seen in my own home country and other countries within Europe. In a trading block when one large markets tries to change approaches the rest of them try to normally follow.

Daire

The second meeting is scheduling from one hour duration just to reserve the calendar time. That´s was decided because the number of people that are attending to that in average. I am running it from two yars ago.