Actual End date in closeout report

Earned Value Management

Dmitri Kozlovski Project Manager| FDA Parsippany, Nj, United States

For those who do formal project closeout reports - what do you consider ACTUAL END DATE of the project? Is it the date of the last deliverable? Is it the date when your Project Sponsor signed off on the closeout report? and if the latter - how do you reflect ACTUAL END DATE in the same closeout report? #projectmanagement #projectcontrols

Posted: Apr 7, 2020 11:32 AM

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Dmitri Kozlovski Project Manager| FDA Parsippany, Nj, United States

Apr 07, 2020 3:24 PM

Replying to Andrew Soswa

...

All right, in that instance - I would def get the sign offs:
1. All dev/QA/business development teams
2. All vendors/contractors
3. Acceptance from accepting business team / director
4. Final Project Closure meeting with major stakeholders
5. Email :)

1,2,3 might be run to completion concurrently or in diff order

yes and we do that.

I guess more explanation is required.

On the final closeout report we show Scope Status with any PCRs that may have been issued and Schedule Goals, which reflects START DATE, PLANNED END DATE, ACTUAL END DATE and VARIANCE in days. In my mind that gives a project sponsor a good idea on schedule performance.

My assumption when asking was that anyone who uses a formal closeout report would include all those items.

So with that - what date would you use in the final report as ACTUAL END DATE? end date of the last deliverable or the date when your Project Sponsor signed off on the closeout report?

Posted: Apr 7, 2020 3:38 PM (Updated by author: Apr 7, 2020 3:57 PM)

Andrew Soswa Technology leader| Leading global financial institution Elk Grove Village, Il, United States

In my experience, I have it in the project plan from the beginning to stagger following meetings 1-2 months before the project close:
On a 3 year projects:
Day 1 - dev work & vendor work completed
Day 2-10 - post-deploy cleanup and prep for business acceptance
Day 11 - business acceptance
Day 12 - if no rework, dev & vendor closure
Day 13-14 - prep for Final Closure Meeting with stakeholders
Day 15 - the Meeting, and email
Day 20 - closure based on the date in the email
On shorter projects, shorter cadence.

Posted: Apr 7, 2020 4:12 PM

Sergio Luis Conte Helping to create solutions for everyone| Worldwide based Organizations Buenos Aires, Argentina

Is real (actual) end date of your last activity that belongs to the project.

Posted: Apr 7, 2020 4:19 PM

Kiron Bondale Retired | Mentor| Retired Welland, Ontario, Canada

What is the value of knowing the "actual end date" as this is an administrative date only and not a "true" accomplishment? If you want to assess measures such as "time to market" it wouldn't look at the actual end date but rather the date of implementing a change.

Kiron

Posted: Apr 7, 2020 5:11 PM

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Actual End date in closeout report

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