Project Management

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Topics: Communications Management, Information Technology, Teams
Online meetings/calls
Hi, I really find existing conference calling platforms not the best option for software teams. I'm using different external tools for standups, retros etc. Sometimes I really need some "help" in project management to be provided straight from the online call. I hate sharing screen and opening Jira board, especially if I restart laptop and have to search for everything again. I really want to get rid of multiple different tabs and do everything like calling, scheduling, meeting prep, and everything within single platform. Anyone having same issues as me? Maybe you found some good solution?
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I find Microsoft Teams great for such activities. Wouldn't that be a good solution for you?
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1 reply by Acho Sharashenidze
Oct 15, 2022 3:37 AM
Acho Sharashenidze
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Ye, probably microsoft teams is the closest solution. There still is the idea of using external apps. For example I don't want to have different subscriptions in multiple platforms like Miro, or some other tools I use. I just want to pay once and have all handy tools straight out of the box.
I have found that the platforms for hosting calls and video are best for doing just that, and other tools are better at organizing data in ways most useful to our needs.

Google docs and Mural are examples of tools where you can collaborate real-time, rather than expect the meeting host to document and edit everyone's inputs. I have been experimenting with Mural for example, and while some features are handy, I find the UI is very clumsy so I would probably still use Visio after a collaboration session to help organize and format the results.

The problem with trying to find a tool that does everything, is that you will probably find it does some things better than others, and you will still need or at least want better functionality for some things. Then you are back to how you weave your tools together to run effective meetings or document the results after, rather than one tool that works for everything.
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1 reply by Acho Sharashenidze
Oct 15, 2022 3:41 AM
Acho Sharashenidze
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Yes, it's like almost impossible to find perfect tool that fits everyones needs. Maybe this is why Zoom and other platforms have ability to use different apps inside them. Btw maybe you know some kind of way to do analytics of meetings. I mean, I really want to know weekly/monthly stats how much my team spent on video calls. Do you ever need such thing in your experience?
Oct 14, 2022 10:16 AM
Replying to Rami Kaibni
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I find Microsoft Teams great for such activities. Wouldn't that be a good solution for you?
Ye, probably microsoft teams is the closest solution. There still is the idea of using external apps. For example I don't want to have different subscriptions in multiple platforms like Miro, or some other tools I use. I just want to pay once and have all handy tools straight out of the box.
Oct 14, 2022 2:00 PM
Replying to Keith Novak
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I have found that the platforms for hosting calls and video are best for doing just that, and other tools are better at organizing data in ways most useful to our needs.

Google docs and Mural are examples of tools where you can collaborate real-time, rather than expect the meeting host to document and edit everyone's inputs. I have been experimenting with Mural for example, and while some features are handy, I find the UI is very clumsy so I would probably still use Visio after a collaboration session to help organize and format the results.

The problem with trying to find a tool that does everything, is that you will probably find it does some things better than others, and you will still need or at least want better functionality for some things. Then you are back to how you weave your tools together to run effective meetings or document the results after, rather than one tool that works for everything.
Yes, it's like almost impossible to find perfect tool that fits everyones needs. Maybe this is why Zoom and other platforms have ability to use different apps inside them. Btw maybe you know some kind of way to do analytics of meetings. I mean, I really want to know weekly/monthly stats how much my team spent on video calls. Do you ever need such thing in your experience?
Microsoft Team meeting is best solution or can try via WEBEX meeting
In my understanding "silver bullets" are very difficult to find in this context, Mr. Sharashenidze. Depending on the budget of the project, contacting specialists linked to the platform owner you and your team is already using can facilitate the development of tool(s) which give back the responses you need to better manage the time and commitment of the members of the project during the calls. No doubt that MS-Teams is one of the most complete platforms. But we always will be interested in other kind of new features in other apps.
Zoom also a platform that combines multiple offerings.
Did you check with Miro? Many online visual whiteboards are continuously improving their platform to incorporate more digital tools like kanban, quick retrospective, mind mapping etc.

I have used the miro collaborative whiteboard which comes with many tools; strategic planning, meeting rating, voting board, flow chat etc. However, one unique challenge is the patience to learn and master all these tools.

Check out the Miro online whiteboard for visual communication.
My organization uses Google Workspace that has integrations with Jira/Confluence and has very seamless collaboration (whiteboard, meeting rooms, chat/spaces) integrations. I'm working on creating a dashboard view in Google to avoid opening Jira for daily standups. Slack also has a lot of collaboration features for real time view/commenting, just missing the actual meeting conference piece. (And development teams love Slack).

A tactic I use frequently is to have someone on the team share the Jira board from their workstation. I may narrate over the dashboard to kickoff, but let one of the tech leads drive us through the standup. It helps keep the team engaged when I ask them to participate this way.

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