Martin SierraContributing to add value to the PMO World| Aeromexico Mexico, Mexico
Hi there,
I'm looking for input on what would be the best tool to manage Project & Portfolio. What I have been reviewing are tools ro manage components of the portfolio, however, I have not enable to identify what tool can add value. Factors to be considered are; prioritize initiatives aligned with business goals, benefits measurement, projects & Portfolio performance, agile practices
Thank you in advance for your comments Saving Changes...
Thomas WalentaGlobal Project Economy ExpertHackenheim, Germany
Martin
there are virtually hundreds of PPM tools.
Prioritization, performance and agile is covered by most, benefits tracking not so much.
We looked at 15 providers and received RFI answers from most of them, but others would not respond (some are only selling and talking to implementers):
Clarizen
HPE (PPM)
Innotas
Planisware
Proventis
Talaia
Oracle
Planview
Materna (servicenow)
Sciforma
Upland software
The PMO company
Project Objects
Jira
Total setup cost vary from 300K to 1.5 million, and ongoing cost are considerable (licence, hosting, maintenance, operation). Setup includes customizations, implementing interfaces to existing systems like ERP, training, and yes, change management.
In the end we recognized there is no viable business case for a tool yet and abandoned the project. We can manage the core portfolio of 40-50 projects o excel.
...
1 reply by Martin Sierra
Nov 06, 2022 4:52 PM
Martin Sierra
...
Thank you so much Thomas, I'll look, into some of them. Warm regards !
Saving Changes...
Sergio Luis ConteHelping to create solutions for everyone| Worldwide based OrganizationsBuenos Aires, Argentina
The "best" tool is the tool that best fit for your actual defined process. RIght now in my actual work place we are using Azure DevOps to support our SAFe implementation.
...
1 reply by Martin Sierra
Nov 06, 2022 4:50 PM
Martin Sierra
...
Thank you so much Sergio, I'll will review that tool. warm regards !
As Sergio points out, "best" is subjective. My suggestion? Pick one and give it a try. In a best case scenario, the tool will be a good organizational fit. In a worst case scenario, you will have a better grip on your requirements and needs.
Before picking a tool, has your leadership team made the necessary governance decisions and established a portfolio management framework which they and other decision makers are following?
Once that is done and you've determined the ceiling one-time and ongoing costs you are willing to incur, confirmed technology constraints and standards (e.g. are SaaS solutions permitted?), you can consult Gartner's annual reports on PPM solutions or similar resources to identify a few candidates for evaluation purposes.
Kiron
...
1 reply by Martin Sierra
Nov 06, 2022 4:49 PM
Martin Sierra
...
Thank you Kiron. I'll review the Garntner's annual report. Warm regards
Saving Changes...
Martin SierraContributing to add value to the PMO World| Aeromexico Mexico, Mexico
Nov 03, 2022 7:46 AM
Replying to Kiron Bondale
...
Martin -
Before picking a tool, has your leadership team made the necessary governance decisions and established a portfolio management framework which they and other decision makers are following?
Once that is done and you've determined the ceiling one-time and ongoing costs you are willing to incur, confirmed technology constraints and standards (e.g. are SaaS solutions permitted?), you can consult Gartner's annual reports on PPM solutions or similar resources to identify a few candidates for evaluation purposes.
Kiron
Thank you Kiron. I'll review the Garntner's annual report. Warm regards Saving Changes...
Martin SierraContributing to add value to the PMO World| Aeromexico Mexico, Mexico
As Sergio points out, "best" is subjective. My suggestion? Pick one and give it a try. In a best case scenario, the tool will be a good organizational fit. In a worst case scenario, you will have a better grip on your requirements and needs.
Martin SierraContributing to add value to the PMO World| Aeromexico Mexico, Mexico
Nov 03, 2022 5:27 AM
Replying to Sergio Luis Conte
...
The "best" tool is the tool that best fit for your actual defined process. RIght now in my actual work place we are using Azure DevOps to support our SAFe implementation.
Thank you so much Sergio, I'll will review that tool. warm regards ! Saving Changes...
Martin SierraContributing to add value to the PMO World| Aeromexico Mexico, Mexico
Nov 03, 2022 3:49 AM
Replying to Thomas Walenta
...
Martin
there are virtually hundreds of PPM tools.
Prioritization, performance and agile is covered by most, benefits tracking not so much.
We looked at 15 providers and received RFI answers from most of them, but others would not respond (some are only selling and talking to implementers):
Clarizen
HPE (PPM)
Innotas
Planisware
Proventis
Talaia
Oracle
Planview
Materna (servicenow)
Sciforma
Upland software
The PMO company
Project Objects
Jira
Total setup cost vary from 300K to 1.5 million, and ongoing cost are considerable (licence, hosting, maintenance, operation). Setup includes customizations, implementing interfaces to existing systems like ERP, training, and yes, change management.
In the end we recognized there is no viable business case for a tool yet and abandoned the project. We can manage the core portfolio of 40-50 projects o excel.
Thank you so much Thomas, I'll look, into some of them. Warm regards ! Saving Changes...
There are several project and portfolio management tools available in the market that can help you in managing your projects and portfolios effectively. Here are a few popular options that can add value based on the factors you mentioned:
1. Microsoft Project: This tool enables you to prioritize initiatives aligned with business goals by providing features like project prioritization matrix. It also allows benefits measurement by tracking project progress and capturing metrics. Additionally, it offers project and portfolio performance tracking through built-in reporting tools. While it supports traditional project management practices, it has limited support for agile practices.
2. Jira: Jira is a widely used tool for agile project management. It allows you to prioritize initiatives aligned with business goals by using features like backlogs and scrum boards. It also supports benefits measurement through tracking of agile metrics such as velocity or burndown charts. Moreover, Jira offers project and portfolio performance tracking through customizable dashboards and reporting features.
3. Monday.com: This tool provides a flexible and visual platform for managing projects and portfolios. It facilitates prioritization of initiatives aligned with business goals using customizable boards and visual timelines. Benefits measurement can be achieved by setting up custom metrics and tracking progress. Additionally, project and portfolio performance can be monitored through built-in reporting and analytics features. While it supports agile practices, it can also adapt to traditional project management approaches.
4. Smartsheet: Smartsheet is a versatile tool that allows you to prioritize initiatives aligned with business goals using features like customizable dashboards and Gantt charts. It supports benefits measurement through tracking project progress and capturing metrics. Project and portfolio performance can be monitored through real-time visibility and reporting. While it does not have dedicated agile features, it can be customized to incorporate agile practices.
It is important to choose a tool that aligns well with your organization's specific needs and goals. Consider factors such as ease of use, scalability, integration capabilities, and cost while making your decision. Trial versions or demos of these tools can be helpful in evaluating their suitability for your requirements. Saving Changes...
