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Ready, Set, Gen AI! Share Your Checklists and Protocols for Successful Integration

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Claudia Alcelay
PMI Team Member
Learning & Innovation Research Manager| Project Management Institute (PMI) Spain
Are you utilizing any specific checklists or protocols within your projects or company to assess your readiness for working with Generative AI data? I'm curious to know what strategies or tools you've implemented to prepare for integrating Gen AI into your workflows. Please share your approaches in the comments below!
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Christopher Wanyoike Public Health Systems Consultant| Independent Nairobi, 30, Kenya

Hi Claudia,



In our context of public health, we have mainly been using GenAI (ChatGPT4) in improving selected steps within broader processes, like in selected activities within a research project. My interest is really to progress into actual integration of the significant capabilities of GenAI in public health projects. This is to harness its obvious huge potential for positive impact, considering the limited resource contexts.



Towards this, I have used ChatGPT to generate an initial framework as shown below.



Protocols for Assessing Readiness
1. Technology Infrastructure Assessment
Internet Connectivity: Evaluate the stability and speed of internet access across project sites.
Hardware Resources: Assess the availability of computers, servers, and other necessary hardware.
Software Compatibility: Ensure existing systems are compatible with Gen AI applications.



2. Data Management Capabilities
Data Collection Practices: Review current data collection methods for suitability with AI input requirements.
Data Storage and Security: Evaluate data storage facilities and cybersecurity measures.
Data Privacy Compliance: Ensure adherence to local and international data privacy regulations.



3. Human Resource Readiness
Training Needs Analysis: Identify skill gaps related to AI among existing staff.
Staff Engagement: Assess the willingness and interest of staff to adapt to AI tools.
Recruitment Strategy: Plan for hiring or contracting AI specialists if needed.



4. Ethical Considerations
Bias and Fairness: Establish protocols to identify and mitigate biases in AI models.
Informed Consent: Update consent procedures to cover data usage in AI.
Transparency and Accountability: Develop guidelines for AI decision-making processes.



5. Stakeholder Engagement
Community Involvement: Ensure community awareness and acceptance of AI tools.
Partner Collaboration: Coordinate with partners for resource sharing and expertise exchange.
Regulatory Compliance: Align with national health policies and AI regulations.



Strategies for Integrating Gen AI
1. Capacity Building
Training Programs: Implement training sessions on AI concepts and tools for staff.
Online Learning Resources: Utilize online courses and webinars for continuous learning.



2. Collaborative Partnerships
Tech Partnerships: Collaborate with tech firms specializing in AI for support and guidance.
Academic Alliances: Engage with universities for research collaboration and expertise.



3. Pilot Testing
Small-Scale Implementation: Begin with pilot projects to test AI integration in a controlled manner.
Feedback Loops: Establish mechanisms for regular feedback from users to refine AI tools.



4. Technology Tools
AI Platforms: Choose scalable and user-friendly AI platforms suitable for health data analysis.
Project Management Software: Integrate AI capabilities into existing project management tools.



5. Monitoring and Evaluation
Performance Metrics: Define clear metrics to evaluate the effectiveness of AI integration.
Regular Reporting: Implement a system for regular reporting and assessment of AI tools.



6. Ethical AI Framework
Guidelines and Standards: Adopt a set of guidelines to ensure ethical use of AI.
Audit and Review: Regularly audit AI systems for ethical and legal compliance.

I am in the process of getting myself familiar with all the capabilities of AI in project management. There is a big potential for analysis of historical data that had not been analyzed by the enterprise.
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Mathew AYOADE ADEWALE Project Coordinator| Abinibi Care Consulting Ketu, Lagos, Nigeria, Nigeria
we are just scanning for data to ensure we deploy resources appropriately, matching our needs to available resources
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Mathew AYOADE ADEWALE Project Coordinator| Abinibi Care Consulting Ketu, Lagos, Nigeria, Nigeria
we are just scanning for data to ensure we deploy resources appropriately, matching our needs to available resources
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atul lahane Scrum Master| Syscription Technologies PVT.LTD Pune, Maharashtra, India
Nov 30, 2023 12:17 PM
Replying to Rami Kaibni
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Hi Claudia, thank you. As a mater of fact, I did a post last week on my LinkedIn as to how we can utilize AI in the construction industry because AI can add lots of value if properly utilized on Construction Projects. Some of those benefits include:

1) Predictive Analytics: Using AI algorithms to forecast timelines, material requirements, and potential risks, optimizing planning and scheduling.

2) Computer Vision and Drones: AI-powered drones equipped with cameras to monitor construction sites, track progress, and identify safety hazards.

3) Generative Design: Create and optimize designs based on project requirements, site conditions, and material constraints, enhancing efficiency and reducing waste.

4) Quality Control: AI-powered systems to inspect materials, identify defects, and ensure compliance with building codes and standards.

5) Autonomous Equipment: Integrating AI into construction machinery for autonomous operation, improving efficiency and safety on site.

6) Supply Chain Management: Using AI to optimize supply chain logistics, predicting material needs, and streamlining procurement processes.

7) Smart Project Management: Leveraging AI-driven platforms for better project management, collaboration, and decision-making driven by data insights.
Hello Rami, Thanks for sharing such an insightful information. Are there any specific tools that you can prescribe that could be used for Predictive Analytics ?
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1 reply by Rami Kaibni
Apr 11, 2024 8:54 AM
Rami Kaibni
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Hi Atul, I haven’t personally used any AI tools for Predictive Analysis so can’t recommend any as of yet but some of my colleagues do use Microsoft Azure ML.
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Rami Kaibni
Community Champion
Senior Projects Manager | Field & Marten Associates New Westminster, British Columbia, Canada
Apr 11, 2024 7:50 AM
Replying to atul lahane
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Hello Rami, Thanks for sharing such an insightful information. Are there any specific tools that you can prescribe that could be used for Predictive Analytics ?
Hi Atul, I haven’t personally used any AI tools for Predictive Analysis so can’t recommend any as of yet but some of my colleagues do use Microsoft Azure ML.
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SILVIA GOMEZ Senior Business Consultant specialist in Complex Projects| NTT DATA L??HOSPITALET DE LLOBREGAT, CT, Spain
Hello Claudia,
Analysis of the tasks and processes to follow in the project as well as its deliverables to determine if the use of AI tools will be necessary to:
* Generate minutes of meetings
* Project Plan Monitoring
* Information available to stakeholders quickly and efficiently
* Compliance control
* Generation of the Business Case
* Data analysis and presentations
* Verifications of tasks carried out

Regards,

Silvia
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Darla Suit Operations Manager, PMP| Greenway Health Newport, Or, United States
Dec 01, 2023 11:40 AM
Replying to Rami Kaibni
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I don't have a clear cut answer to your question, Claudia. However, I believe it's going to be tough to incorporate AI quickly and it will find resistance in the beginning just like Agile and Agility did but sooner or later it will find its way everywhere.

PMI did two good actionable approaches by creating the PMI AI Assistant and releasing the GenAI Course.

I'd be interested to see what other members of this community have to say about this.
There are several AI developments within the medical software industry and not all of them have been well received. Our most successful is using AI to review patient health information for improved patient care by providers. we have just scratched the surface of what we can do, but with patient safety in mind, there a lot of in-depth testing required before implementations.
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Gayrol Taylor Monitoring and Evaluation Specialist| Ministry of Finance St. Catherine, Jamaica
We are building systems that will house a lot of data. No doubt, it will be a prime candidate for AI integration. Because I work in the government arena, I expect that AI will be slow in coming due to general fears, bureaucracy in speedy policy adjustments, etc.
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Oluwafemi Adelekan (PMP) Portfolio Manager| Hartplan Nigeria Ltd Abuja, FCT, Nigeria
Good to know that GenAI integration is gaining momentum across organizations across the globe.
The checklist and protocols adoption is gradually being embraced although slow going by the number of organizations that have implemented them in this part of the globe. This could be attributed to several factors key such as business objectives alignment & stakeholder buy-in and skill set requirement.
I also hope to implement these specific checklist & protocols at the appropriate time when my organization is ready for full-scale adoption and implementation of GenAI.
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