Sergio Luis ConteHelping to create solutions for everyone| Worldwide based OrganizationsBuenos Aires, Argentina
Challenges remain the same from long time ago (Gen AI is outside there from long time ago): AI entities have a grade of confidence associated to them that must be published with the results. So, the final decision still remains in human being hands. The same for the outcomes: helps me to search patterns in a hugh amount of data to create the information I need adding that today I can find data public and outside my organization.
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12 replies by Adeleke Otunuga, Adeoluwa Adewale, Antonio Alcada, Brenda Grindem, Claudia Alcelay, Dawson Preethi, Emmanuel Udo, Franklin Iyebutemeh, Louis Blais, Moustapha Ndiaye, and Rodolfo Saenz
Jan 11, 2024 5:25 AM
Claudia Alcelay
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Thank you for sharing, Sergio. Yes indeed, the final touch is human, and understanding how data behaves is a must. What is your level of trust with public data? does your organization have any procedures in place to buy this kind of data? is it synthetic by the way? Sorry about all these questions but knowing about organizations like yours using data so intensively is a gift!
Mar 11, 2024 5:08 PM
Franklin Iyebutemeh
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i totally agree with you
Mar 30, 2024 5:47 PM
Emmanuel Udo
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We are still in the very early stages of learning about AI.
May 28, 2024 4:29 PM
Adeoluwa Adewale
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Gen AI has been helping me with all aspects of project documentation and use of trends from lessons learned in the overall project success.
Jun 26, 2024 9:41 AM
Brenda Grindem
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I have been successful in using a word file to create a power point document for my clients.
Jun 26, 2024 9:41 AM
Brenda Grindem
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I have been successful in using a word file to create a power point document for my clients.
Oct 28, 2024 11:58 PM
Dawson Preethi
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I often use GenAI to verify my engineering solutions, cross-checking all my assumptions. Sometimes, it even offers a broader perspective on my problem, which can be astonishing.
Jan 18, 2025 2:04 PM
Louis Blais
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Yes, using ChatGPT is excellent at laying the groundwork for creating such things required in our industry, such as policies and procedures, and outlines.
Feb 27, 2025 4:08 PM
Antonio Alcada
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I agree with you. A decades ago the Engineers made the calculations with a Rler and a calculator, after. When the calculations software appeared, many Engineers belived the wright output. Many wrong structural design was made because the «human» decision didn´t analyse carefuly the results. It was a very sad period to the Engineering because it was so easy to calculate comparing with the past.
Mar 18, 2025 2:11 PM
Rodolfo Saenz
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Thank you for your feedback. I will report back as i'm starting my first integration with it and policy work (healthcare), which should be a challenge.
Mar 30, 2025 9:50 AM
Moustapha Ndiaye
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Un gain de temps assez important dans la gestion des projets avec un traitement plus rapide des données
May 13, 2025 1:41 PM
Adeleke Otunuga
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I am yet to start using GenAI for PM work processes. I am certain, though, that the success of such venture will be dependent on the quality of relevant data the system is trained on
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Kyle TrolanIT Project Manager| CRB GroupRaleigh, Nc, United States
I've been using GenAI to help with brainstorming, developing articles and communication templates, and do some project management excel worksheet building. I've been able to produce documents much faster and increase my efficiency.
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15 replies by Ahmed Elsayed, Antonio Alcada, Bingye Yu, Brandy Cranford, Claudia Alcelay, Danae Armas, Henry Whittaker Bech, Lisa Davis, Muslimah Muhammad, Rashondra Jordan, Roopam Saxena, Serge Ateba, PMP, TITILOLA OSUNBADE, and Valerie Orellana
Jan 11, 2024 5:27 AM
Claudia Alcelay
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Thank you for sharing Kyle. Gen AI in the initial phases of a project can be a good "friend". In my case Gen AI is helpful when I am in a creative process and I need extra inputs.
Apr 07, 2024 1:25 PM
Serge Ateba, PMP
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Hi Kyle, I was able to use the PMI AI solution to train junior staff for their preparation of the PMP exam. generating multi-choice questions and answers to simulate exams. This saved money and time. We are no more paying subscriptions to websites charging simulation exams tests
Jun 04, 2024 8:35 PM
Bingye Yu
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Agree, more faster for developing articles and communication templates, save lots of time.
Jun 12, 2024 2:42 AM
Roopam Saxena
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Agreed.
Jul 29, 2024 10:49 AM
Henry Whittaker Bech
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Definitely, GenAI can be useful.
Feb 03, 2025 6:56 PM
Lisa Davis
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That is along the line i have been using AI; am a fairly new user and can already see the many benefits of using these tools
Feb 03, 2025 6:56 PM
Lisa Davis
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That is along the line i have been using AI; am a fairly new user and can already see the many benefits of using these tools
Feb 09, 2025 12:05 AM
Rashondra Jordan
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I use GenAI for brainstorming and developing engagement post topics for meetings. You can provide specifics about the audience and the more details help with accuracy. I look forward to trying it with templates.
Feb 27, 2025 1:27 PM
Antonio Alcada
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It seems a very good idea. Indeed, the Excel steel remain a very important tool to collect data. I'm triyng to develop a woorsheet that could resume the important monthly data. But the difficulty is to have a datasheet with the anual results and conclusins based on the collected monthly data. So I'll give you my congratulations to achive a very cheap and important goal
Mar 18, 2025 6:26 PM
Valerie Orellana
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I love the idea of using AI to help build Excel templates for project management as well as data classification, coding, and analysis, and I plan to work towards doing this more and developing a refined approach.
Mar 27, 2025 11:50 AM
Brandy Cranford
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Similarly to the Microsoft AI tools for excel, Smartsheet has also adopted AI technology to be able to self-serve formula writing for a given prompt. This has helped save time, now executing instead of searching help articles.
Apr 30, 2025 3:44 PM
TITILOLA OSUNBADE
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Definitely. Applying AI for brainstorming and communication has helped me improve my efficiency. However, total dependence can created the gap for critical thinking.
May 06, 2025 3:55 PM
Danae Armas
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I've also been using GenAI to help me in communications sent to big groups
May 30, 2025 6:17 PM
Ahmed Elsayed
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That is a good example, Kyle. AI can also be used to capture MOM and highlight the action plans.
Jul 07, 2025 3:40 PM
Muslimah Muhammad
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I agree with you Kyle. Increasing efficiency in some tasks using GenAI has been a game changer for me as a PM so that I can focus more time on stakeholder engagement and team building. Thanks for sharing
On personal level, it has increasing efficiency and improving quality of documentation. It is great tool while conducting research online since it can provide summaries or point out more accurate subset of information.
At Organization level, it has been extremely efficient. Generative AI is used for wring DIR to perform user acceptance testing and producing outcomes which are easy to understand for stakeholders at all levels.
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6 replies by Claudia Alcelay, ENRIQUE XAVIER PORRAS TORRES, Hugh Wiegel, Lisandro Echeverria Villalobos, Robert Myres, and Sharad Kumar Saxena
Jan 11, 2024 5:31 AM
Claudia Alcelay
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Thank you for sharing Shashank. I have never used Gen AI for that purpose but I guess that producing outcomes in an easy-to-be-understood way for stakeholders at all levels touches an essential and very sensitive part of project management.
Apr 15, 2024 5:04 PM
Lisandro Echeverria Villalobos
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Whats kind of tools have you use to user acceptance testing and producing outcomes? Could you tell me a little more?
Jun 15, 2024 7:32 PM
ENRIQUE XAVIER PORRAS TORRES
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I agree, GenAI help me to get better quality documents. Lately I have used it to create templates to develop training.
Dec 05, 2024 8:50 PM
Sharad Kumar Saxena
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Rightly said Shashank,
At Personal Level: I've Increased Efficiency and Improved Documentation Quality
Generative AI tools like ChatGPT have significantly enhanced individual productivity by automating repetitive tasks and improving documentation. For instance, when drafting a report or technical document, the AI can suggest well-structured sentences, format content for clarity, or even generate first drafts. This saves time and ensures consistency in writing style. While conducting online research, instead of sifting through numerous articles, the AI can quickly summarize complex topics or extract key insights, allowing for more focused and informed decision-making. For example, if researching trends in renewable energy, the AI could provide a concise summary of innovations in solar technology, pointing to relevant studies or data sources.
At Organizational Level: Enhanced Efficiency in Processes and Communication
At the organizational level, Generative AI has proven invaluable in streamlining workflows and enhancing stakeholder communication. For instance, when writing Project Planning document for software development projects, the AI can assist in drafting precise, jargon-free descriptions of functionality and issues, ensuring clarity for all teams involved. Additionally, during User Acceptance Testing (UAT), AI can analyze user feedback, identify patterns in errors, and produce reports summarizing outcomes in a way that’s accessible to technical teams and business stakeholders alike.
Hence, this ensures efficiency in both identifying problems and communicating solutions, saving time and reducing errors in both personal and professional life.
Feb 18, 2025 7:33 AM
Hugh Wiegel
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We have used Generative AI for projects that helped with writing basic coding as well as creating better customer experiences in both Voice and Chat.
May 29, 2025 1:29 PM
Robert Myres
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I agree. Some personal efficiency and time savings. But so far I have not had AI generate any content that I am not able to come up with myself. Just does it faster
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Ming YeungCompliance Manager (and Acting CCO and COO)| Blockchain Venture Capital Inc.Toronto, Ontario, Canada
Hi Claudia, thanks for posing a question to the community! It will be interesting to learn about the different projects that leverages Generative AI thus far. My firm had not used Generative AI to support/enhance portfolio management, program directorship, or project delivery. Yet I am eager to learn from fellow practitioners on initial successes and/or lessons learnt, where applicable, in AI deployment to date.
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2 replies by Christina Dietrich and Claudia Alcelay
Jan 11, 2024 5:34 AM
Claudia Alcelay
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Me too Ming, I am learning a lot in this and other AI-related threads: how companies are buying synthetic data, how they are using it for user acceptance testing, on a personal basis... I am sure that if you want to implement any of these experiences in your company our community will be eager to help you. Please share your experience if you enter the Gen AI.
Feb 14, 2025 2:01 PM
Christina Dietrich
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Right there with you, Ming - I'm still very much in learning mode and our business group has just begun rolling out internal AI tools for use (albeit quite cautiously). I perceive a fair bit of uncertainty to embrace something so transformative.
I've used it a lot and I'm always on the lookout for new developments in the world of A.I. I'm currently working on an IT service governance project and generative has helped me a lot to develop policies that are more appropriate to the context, analyse large volumes of data and generate valuable insights. It's important for us as project managers to realise that there are a multitude of tools to support different sectors. As an example, I can cite Artificial Intelligence tools that enter meetings and automatically compile all the minutes with a full transcript (in minutes). This is a huge step forward, and if we take advantage of it, we'll reach the highest levels of efficiency.
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14 replies by Aline Ekmekji, Claudia Alcelay, Emna Mokaddem, Fawad izhar Siddiqui, Gayani Gamage, Geetha Roberts, Jessie Whitlock, Julia Kuo, Ken McDonald, Kiesha Williams, Marva Gordon, Salah Harati, VIMAL VV, and Walid ADAS
Jan 11, 2024 5:37 AM
Claudia Alcelay
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Thank you for sharing Luis Fernando. I completely agree, we need to know that there are lots of tools for us and be ready to explore them.
Mar 20, 2024 10:09 AM
Ken McDonald
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Luis, automatically compile all the minutes with a full transcript is a dream come true! Are you using any AI tools for that now, or still looking?
Mar 20, 2024 8:52 PM
Kiesha Williams
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I too am interested to know what AI tools were utilized to provide a full transcript of a meeting.
Mar 25, 2024 9:42 PM
Julia Kuo
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I would be interested in knowing what AI program you use for compiling meeting minutes. It will save me so much time because I average multiple meetings a day. I use chatGPT to help brainstorm on policy concepts for our IT governance topics.
Apr 09, 2024 5:09 AM
Fawad izhar Siddiqui
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Hello, Which AI tool for compiling minutes of meetings and sharing with stakeholders? please share more details
Apr 12, 2024 9:51 PM
Marva Gordon
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So... I am commenting as part of requirements in this second PMI Course on AI = Data Landscape of GenAI for Project Managers. Now, I projectize most of my professional and church work (in aviation safety management systems, governance and law and missions). However I am obliged to state that I don't practise formal project management for client nor employer. Furthermore my decision to embrace and harness the power of Gen AI came upon me most unexpectedly, and pretty recently too.
All that to say that I have used Generative AI in my projects, to good success in my endeavours - designing procedures, writing proposals, creating social media posts. I found that the quality of data in the Gen AI I used (not my data nor provided by me - in other words a commercial Gen AI) led to less than desirable outcomes. Understandable and I did review thoroughly since I recognized the shortcoming. I intend to propose partnership with the same commercial provider so that I can introduce my data into its Gen AI and have a Bot to address my professional issues. I acknowledge the value of relevant Data
May 08, 2024 4:39 PM
Aline Ekmekji
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MS Teams has a GenAI feature that generates meeting minutes, tasks as part of the meeting recap, in addition to a transcript.
Adobe Acrobat also has a feature where you can upload meeting transcripts and ask it to summarize for you.
Jul 22, 2024 3:14 PM
Gayani Gamage
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"Gong" is a tool not only helps recording analyzing and proving meeting transcripts, overview meeting minutes and generating action items, also it can be integrated with sales, CSM too , therefore it helps with lead generation to customer management and project management seamlessly.
Sep 19, 2024 9:45 PM
Salah Harati
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I am very interested in how GenAI is being used in the industry and any relevant tools associated with it in actual practice. Currently, I am taking the introductory course on Gen related to Data Landscape, etc. offered by PMI. In my previous experience in engineering, I managed development of expert systems with a team of knowledge engineers (as they were called years ago.) I wish we had the present AI tools to do our work in those days! So, I am learning the new tools to catch up.
Sep 25, 2024 6:32 PM
Jessie Whitlock
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This use of AI sounds not only exciting but productive. We have not implemented AI at the time. But I am appreciating what I have been learning here.
Nov 15, 2024 12:36 PM
Emna Mokaddem
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Hello, For MS teams, Acrobate or Gong, has a security evalutation for the tools been done ? are they safe enough in order to be used within the entreprise ?
Mar 03, 2025 1:27 PM
Walid ADAS
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You need to record the meeting in order to have that feature available, right?
if that's the case, sometimes the client doesn't want that meetings are recorded
Mar 05, 2025 12:23 AM
VIMAL VV
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Heard about this feature using AI. Now I am trying to use it in my projects. Currently I am facing lot of AI restriction from the IT team. Have to get special access to use these tools when working in "highly regulated projects".
Product Manager AI| Project Management Institute (PMI)Spain
Jan 04, 2024 4:56 AM
Replying to Sergio Luis Conte
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Challenges remain the same from long time ago (Gen AI is outside there from long time ago): AI entities have a grade of confidence associated to them that must be published with the results. So, the final decision still remains in human being hands. The same for the outcomes: helps me to search patterns in a hugh amount of data to create the information I need adding that today I can find data public and outside my organization.
Thank you for sharing, Sergio. Yes indeed, the final touch is human, and understanding how data behaves is a must. What is your level of trust with public data? does your organization have any procedures in place to buy this kind of data? is it synthetic by the way? Sorry about all these questions but knowing about organizations like yours using data so intensively is a gift!
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2 replies by Ajay Bhargove and Sergio Luis Conte
Jan 11, 2024 5:32 AM
Sergio Luis Conte
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Level of trust on the results when we use public data with AI? There are simple statistics algorithms to evaluate level of confidence. On the other side, "buy" public data is not needed. It is all avaiiable outside there because unfortunatelly people are confortable by living "the matrix". For example, if you make a search posts in this website are public and available and AI entities can be used to predict things using them or to learn from them just using this website like a hugh knowledge base.
Mar 02, 2025 9:21 PM
Ajay Bhargove
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Thanks for posting this question. I have been trying to use the GenAI for bringing improvement to existing knowledge. However, when it comes to organization, I always step back before acting and ensure data must be sanitized for any confidential information.
Product Manager AI| Project Management Institute (PMI)Spain
Jan 04, 2024 9:41 AM
Replying to Kyle Trolan
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I've been using GenAI to help with brainstorming, developing articles and communication templates, and do some project management excel worksheet building. I've been able to produce documents much faster and increase my efficiency.
Thank you for sharing Kyle. Gen AI in the initial phases of a project can be a good "friend". In my case Gen AI is helpful when I am in a creative process and I need extra inputs. Saving Changes...
Product Manager AI| Project Management Institute (PMI)Spain
Jan 07, 2024 3:09 PM
Replying to Shashank Patel
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On personal level, it has increasing efficiency and improving quality of documentation. It is great tool while conducting research online since it can provide summaries or point out more accurate subset of information.
At Organization level, it has been extremely efficient. Generative AI is used for wring DIR to perform user acceptance testing and producing outcomes which are easy to understand for stakeholders at all levels.
Thank you for sharing Shashank. I have never used Gen AI for that purpose but I guess that producing outcomes in an easy-to-be-understood way for stakeholders at all levels touches an essential and very sensitive part of project management. Saving Changes...
Sergio Luis ConteHelping to create solutions for everyone| Worldwide based OrganizationsBuenos Aires, Argentina
Jan 11, 2024 5:25 AM
Replying to Claudia Alcelay
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Thank you for sharing, Sergio. Yes indeed, the final touch is human, and understanding how data behaves is a must. What is your level of trust with public data? does your organization have any procedures in place to buy this kind of data? is it synthetic by the way? Sorry about all these questions but knowing about organizations like yours using data so intensively is a gift!
Level of trust on the results when we use public data with AI? There are simple statistics algorithms to evaluate level of confidence. On the other side, "buy" public data is not needed. It is all avaiiable outside there because unfortunatelly people are confortable by living "the matrix". For example, if you make a search posts in this website are public and available and AI entities can be used to predict things using them or to learn from them just using this website like a hugh knowledge base.
Product Manager AI| Project Management Institute (PMI)Spain
Jan 08, 2024 1:47 PM
Replying to Ming Yeung
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Hi Claudia, thanks for posing a question to the community! It will be interesting to learn about the different projects that leverages Generative AI thus far. My firm had not used Generative AI to support/enhance portfolio management, program directorship, or project delivery. Yet I am eager to learn from fellow practitioners on initial successes and/or lessons learnt, where applicable, in AI deployment to date.
Me too Ming, I am learning a lot in this and other AI-related threads: how companies are buying synthetic data, how they are using it for user acceptance testing, on a personal basis... I am sure that if you want to implement any of these experiences in your company our community will be eager to help you. Please share your experience if you enter the Gen AI.
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2 replies by anonymous
Mar 09, 2024 5:25 PM
anonymous
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It is new to me for my types of projects. I look forward to actually applying it.
May 11, 2024 3:52 PM
anonymous
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I have just started personally using AI, and is proofing be very helpful, albeit still being learning.
At organisational level, no we are not using, and I could identify need for specialist IT personnel recruitment or consultants to assist since we are not a tech company.
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