Program Manager, PPM&PMO Specialist.| Coppel, Mexico.Culiacán, Sinaloa, Mexico
In your daily meetings with your teams, do you usually schedule them first thing in the morning or within the early hours of the day? What time generally works best for you, and is that the time you suggest initially? I find it challenging to hold them at the very start of the day and prefer scheduling them in the first hour of work instead. Saving Changes...
Context counts. If you have a team which is scattered across time zones, you'll need to adjust it accordingly. Similarly, if your team is made up of "night owls", you might need to push it back.
This is just one example of a team's way of working which the team should define with your support.
Kiron
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1 reply by Francisco Herrera
Aug 30, 2024 12:37 PM
Francisco Herrera
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Hi Kiron,
I completely agree with your point about context being crucial.
It's essential to work with the team to establish a workstyle that suits everyone's needs and helps us achieve our project goals.
By being flexible and accommodating, we can create a positive and effective working environment for everyone.
Regards! Francisco.
Saving Changes...
Theresa ArmstrongIT Project Manager| City of Bradenton | FloridaBradenton, Fl, United States
We have a Standup Meeting, daily, first thing in the morning - works well for us.
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1 reply by Francisco Herrera
Aug 30, 2024 12:40 PM
Francisco Herrera
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Thanks for the answer Theresa,
I know getting together first thing can be tough. If anyone's struggling with the early start or needs adjustments, We could work together to find a solution.
Program Manager, PPM&PMO Specialist.| Coppel, Mexico.Culiacán, Sinaloa, Mexico
Aug 30, 2024 7:30 AM
Replying to Kiron Bondale
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Francisco -
Context counts. If you have a team which is scattered across time zones, you'll need to adjust it accordingly. Similarly, if your team is made up of "night owls", you might need to push it back.
This is just one example of a team's way of working which the team should define with your support.
Kiron
Hi Kiron,
I completely agree with your point about context being crucial.
It's essential to work with the team to establish a workstyle that suits everyone's needs and helps us achieve our project goals.
By being flexible and accommodating, we can create a positive and effective working environment for everyone.
Regards! Francisco.
Program Manager, PPM&PMO Specialist.| Coppel, Mexico.Culiacán, Sinaloa, Mexico
Aug 30, 2024 10:38 AM
Replying to Theresa Armstrong
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We have a Standup Meeting, daily, first thing in the morning - works well for us.
Thanks for the answer Theresa,
I know getting together first thing can be tough. If anyone's struggling with the early start or needs adjustments, We could work together to find a solution.
Regards! Francisco. Saving Changes...
Thomas WalentaGlobal Project Economy ExpertHackenheim, Germany
I have seen it primarily done in the morning. Brains are fresh, people not yet preoccupied with problems they just worked on, and idea coming up in the meeting can immediately be tackled.
As an extreme example, on a project in recovery, the new PM asked/ordered everybody to show up at 7 a.m. for this standup in a room with no chairs. It was very inconvenient for most, who were accustomed to starting around 9 a.m. But this step, among others, clearly communicated the urgency and severity and demanded dedication (and submission).
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1 reply by Francisco Herrera
Sep 20, 2024 2:45 PM
Francisco Herrera
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Thanks for you answer Thomas,
I agree that morning meetings can be highly effective. A fresh start can lead to better focus and creativity. However, it's important to balance the needs of the team. While early morning meetings can be beneficial, it's also essential to consider factors like work hours, commuting times, and individual preferences.
In the case you mentioned, the early morning stand-up was a specific tactic to convey urgency and demand immediate attention. While this approach might be necessary in certain situations, it's crucial to carefully assess the context and consider the potential impact on team morale and productivity.
Regards! Francisco.
Saving Changes...
Patrice BlanchardExpert in transferring his expertise| Museum Box srlBraine L'Alleud, Brabant Wallon, Belgium
In my last Agile project, we had a few challenges:
80% of the people were freelances and had no clear arrival time. (That kid of freedom is part of the freelance advantages, right?)
We had resources in Belgium and in India. However Indian resources were adjusting their work schedule on Belgium.
Hence, we agreed on starting the Daily meeting @ 9AM. Everybody can reasonably commit on being there and ready to start an effective workday.
In ançother company, in the same circumstances, some people were systematically busy with their kids up to 9:15 and never showed up during the meeting. There were other challenges over there.
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1 reply by Francisco Herrera
Sep 20, 2024 2:47 PM
Francisco Herrera
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Thanks for your answer Patrice,
I understand the challenges you faced with your freelance team and the international time zone differences. These are common issues in Agile projects, especially when working with remote teams.
I've encountered similar situations where early morning meetings can be difficult for team members due to family commitments. It's important to be flexible and find a solution that works for everyone. Perhaps we could explore alternative meeting times or use asynchronous communication tools to accommodate different schedules.
Thank you for sharing your experiences. It's always helpful to learn from others and find ways to improve our project management practices.
Regards!
Saving Changes...
Sergio Luis ConteHelping to create solutions for everyone| Worldwide based OrganizationsBuenos Aires, Argentina
It will depends on your team distribution and time zones between other things. But the key thing is to have the team motivated to attend to the meeting. They must perceived value.
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1 reply by Francisco Herrera
Sep 20, 2024 2:48 PM
Francisco Herrera
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Hi Sergio;
I understand that team distribution and time zones can be challenges for virtual meetings. It's great that you mention the importance of team motivation. Can you share any specific situations you've encountered in the past where team motivation was a factor in successful virtual meetings.
Program Manager, PPM&PMO Specialist.| Coppel, Mexico.Culiacán, Sinaloa, Mexico
Sep 03, 2024 3:24 AM
Replying to Thomas Walenta
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I have seen it primarily done in the morning. Brains are fresh, people not yet preoccupied with problems they just worked on, and idea coming up in the meeting can immediately be tackled.
As an extreme example, on a project in recovery, the new PM asked/ordered everybody to show up at 7 a.m. for this standup in a room with no chairs. It was very inconvenient for most, who were accustomed to starting around 9 a.m. But this step, among others, clearly communicated the urgency and severity and demanded dedication (and submission).
Thanks for you answer Thomas,
I agree that morning meetings can be highly effective. A fresh start can lead to better focus and creativity. However, it's important to balance the needs of the team. While early morning meetings can be beneficial, it's also essential to consider factors like work hours, commuting times, and individual preferences.
In the case you mentioned, the early morning stand-up was a specific tactic to convey urgency and demand immediate attention. While this approach might be necessary in certain situations, it's crucial to carefully assess the context and consider the potential impact on team morale and productivity.
Program Manager, PPM&PMO Specialist.| Coppel, Mexico.Culiacán, Sinaloa, Mexico
Sep 20, 2024 5:38 AM
Replying to Patrice Blanchard
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In my last Agile project, we had a few challenges:
80% of the people were freelances and had no clear arrival time. (That kid of freedom is part of the freelance advantages, right?)
We had resources in Belgium and in India. However Indian resources were adjusting their work schedule on Belgium.
Hence, we agreed on starting the Daily meeting @ 9AM. Everybody can reasonably commit on being there and ready to start an effective workday.
In ançother company, in the same circumstances, some people were systematically busy with their kids up to 9:15 and never showed up during the meeting. There were other challenges over there.
Thanks for your answer Patrice,
I understand the challenges you faced with your freelance team and the international time zone differences. These are common issues in Agile projects, especially when working with remote teams.
I've encountered similar situations where early morning meetings can be difficult for team members due to family commitments. It's important to be flexible and find a solution that works for everyone. Perhaps we could explore alternative meeting times or use asynchronous communication tools to accommodate different schedules.
Thank you for sharing your experiences. It's always helpful to learn from others and find ways to improve our project management practices.
Program Manager, PPM&PMO Specialist.| Coppel, Mexico.Culiacán, Sinaloa, Mexico
Sep 20, 2024 7:06 AM
Replying to Sergio Luis Conte
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It will depends on your team distribution and time zones between other things. But the key thing is to have the team motivated to attend to the meeting. They must perceived value.
Hi Sergio;
I understand that team distribution and time zones can be challenges for virtual meetings. It's great that you mention the importance of team motivation. Can you share any specific situations you've encountered in the past where team motivation was a factor in successful virtual meetings.
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