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Project Naming Standards

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Keith Wood Program Manager| BJC Healthcare Arnold, MO, United States
What are some project naming standards others use in their PPM tools?
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Kiron Bondale Retired | Mentor| Retired Welland, Ontario, Canada
Keith -

Here's an article I'd written a few years ago on this subject:

"Juliet might have said “That which we call a rose by any other name would smell as sweet” but I beg to differ when we are coming up with project names.

Here are a few of the ways in which good project names can make a difference:



– Motivating and unifying a cross-functional project team that hasn’t worked together in the past and is not 100% dedicated to your project. Ensuring that your project name is uplifting and somehow captures the essence of what benefits the organization and the team members will reap can help focus team efforts.



– Engaging stakeholders and sponsors. It might be easy as a stakeholder to ignore pleas from the project manager of the “implement ABC system version 1.2” but you’d think twice of doing this if the name was “reduce patient mortality due to transcription errors”…



– Supporting that “outside in”, business-focused view of projects – this is especially true for technology projects. IT is forever blamed as being disconnected from the business and purely technology-focused and picking technology-centric project names does not help your CIO foster credibility with his or her peers at the executive level.



So what are the hallmarks of a good project name? Here are a few suggestions:



1. It should reflect the expected benefits or business outcomes of the project.



2. It should be short – short enough that you could give the project name & a brief description in the stereotypical 30 second elevator pitch.



3. It should be positive (e.g. reduce operating costs is not as positive as increase profitability)



The acid test is to visualize yourself at a conference presenting a case study about the success of your project upon its completion – would you be proud to state its name, or would you cringe and mutter it under your breath?"

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2 replies by Patrick Rose and Tanya Louw
Mar 14, 2025 8:53 PM
Patrick Rose
...
I concur.

Business is best served when the customer / stakeholder understands the VALUE of their purchase/ investment. As they say, sell the sizzle not the sausage.

Everyone is time poor and bedevilled and bedazzled by incessant demands from everywhere. Naming is the first opportunity to explain why the audience's attention is warranted: its relevance (to them) and importance (relative to everything else) so that it may be dealt with in due course according to its true benefit.

For example, "Best Opera Ticket Seat Finder App" gives a scope, minimum requirements, and a pithy handle on this new information packet that seeks recognition. (If you don't need an opera ticket then it can be safely de-escalated / stored until such time as this becomes of interest.) "Latest 6G update" has implied meaning but little substantive evidence of benefit other than the lure of this numerical imperative unlike, say, "Waterproof Telephone".
Mar 16, 2025 1:55 PM
Tanya Louw
...
Wow this is a great and depth answer.
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Uttam Kumar Engineering Manager| American Eagle Outfitters Pittsburgh, PA, United States
The selection of a project naming convention is dependent on the project's nature, whether it's for internal use or a client deliverable.
For internal projects, a departmental-focused standard such as '[Department]-[Project Type]-[Description]-[Date]' can be advantageous.
For client projects, a client-centric format like '[Client]-[Project Type]-[Description]' is recommended.
In all cases, project names should be easily understood, distinctly unique, and utilize keywords for efficient search and retrieval.
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Patrick Rose Cybersecurity Consultant| RMPT Gold Coast, QLD, Australia
Mar 14, 2025 4:44 PM
Replying to Kiron Bondale
...
Keith -

Here's an article I'd written a few years ago on this subject:

"Juliet might have said “That which we call a rose by any other name would smell as sweet” but I beg to differ when we are coming up with project names.

Here are a few of the ways in which good project names can make a difference:



– Motivating and unifying a cross-functional project team that hasn’t worked together in the past and is not 100% dedicated to your project. Ensuring that your project name is uplifting and somehow captures the essence of what benefits the organization and the team members will reap can help focus team efforts.



– Engaging stakeholders and sponsors. It might be easy as a stakeholder to ignore pleas from the project manager of the “implement ABC system version 1.2” but you’d think twice of doing this if the name was “reduce patient mortality due to transcription errors”…



– Supporting that “outside in”, business-focused view of projects – this is especially true for technology projects. IT is forever blamed as being disconnected from the business and purely technology-focused and picking technology-centric project names does not help your CIO foster credibility with his or her peers at the executive level.



So what are the hallmarks of a good project name? Here are a few suggestions:



1. It should reflect the expected benefits or business outcomes of the project.



2. It should be short – short enough that you could give the project name & a brief description in the stereotypical 30 second elevator pitch.



3. It should be positive (e.g. reduce operating costs is not as positive as increase profitability)



The acid test is to visualize yourself at a conference presenting a case study about the success of your project upon its completion – would you be proud to state its name, or would you cringe and mutter it under your breath?"

I concur.

Business is best served when the customer / stakeholder understands the VALUE of their purchase/ investment. As they say, sell the sizzle not the sausage.

Everyone is time poor and bedevilled and bedazzled by incessant demands from everywhere. Naming is the first opportunity to explain why the audience's attention is warranted: its relevance (to them) and importance (relative to everything else) so that it may be dealt with in due course according to its true benefit.

For example, "Best Opera Ticket Seat Finder App" gives a scope, minimum requirements, and a pithy handle on this new information packet that seeks recognition. (If you don't need an opera ticket then it can be safely de-escalated / stored until such time as this becomes of interest.) "Latest 6G update" has implied meaning but little substantive evidence of benefit other than the lure of this numerical imperative unlike, say, "Waterproof Telephone".
avatar
Thomas Walenta Global Project Economy Expert Hackenheim, Germany

Agree with Kiron, a project name instills emotions, and should at best be
- positive (vision / expected benefits)
- easy to understand and pronounce (not like: XCFT78 but rather like MAJA)
- have several representations like a max 12-word title, an acronym, associated with an image, a mascot (MAJA relates to bees in Germany) etc.


 

 

Mar 14, 2025 4:44 PM
Replying to Kiron Bondale
...
Keith -

Here's an article I'd written a few years ago on this subject:

"Juliet might have said “That which we call a rose by any other name would smell as sweet” but I beg to differ when we are coming up with project names.

Here are a few of the ways in which good project names can make a difference:



– Motivating and unifying a cross-functional project team that hasn’t worked together in the past and is not 100% dedicated to your project. Ensuring that your project name is uplifting and somehow captures the essence of what benefits the organization and the team members will reap can help focus team efforts.



– Engaging stakeholders and sponsors. It might be easy as a stakeholder to ignore pleas from the project manager of the “implement ABC system version 1.2” but you’d think twice of doing this if the name was “reduce patient mortality due to transcription errors”…



– Supporting that “outside in”, business-focused view of projects – this is especially true for technology projects. IT is forever blamed as being disconnected from the business and purely technology-focused and picking technology-centric project names does not help your CIO foster credibility with his or her peers at the executive level.



So what are the hallmarks of a good project name? Here are a few suggestions:



1. It should reflect the expected benefits or business outcomes of the project.



2. It should be short – short enough that you could give the project name & a brief description in the stereotypical 30 second elevator pitch.



3. It should be positive (e.g. reduce operating costs is not as positive as increase profitability)



The acid test is to visualize yourself at a conference presenting a case study about the success of your project upon its completion – would you be proud to state its name, or would you cringe and mutter it under your breath?"

Wow this is a great and depth answer.

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