Exploring AI Tools for Project Managers — What Have You Tried That Actually Works?

Great roundup, Zakaria! I’ve used ChatGPT Code Interpreter for data summaries, PowerPoint Copilot for quick decks, and Fireflies.ai for meeting notes — all time savers. For documentation, Notion AI works well for first drafts. Biggest value? Speed + clarity, especially during reporting cycles. Still exploring task automation tools!

Hi Pavan,

that caught my attention; you mention MSCoPilot for PowerPoint as helpful. That is interesting, cause I tried it several times (always in the hope, that it has developed further) but from my experience it is still a pain trying to create a somewhat sophisticated deck with CoPilot for PP.

It is good in terms of creating outline and lets say Slide Deck concepts.

But that's it (from my experience). Ever tried to replace a Graphic or an Image with a better one or one that suits better in the context of the given slide?

Maybe it is my poor prompting but I never got that working so far.

On the other side, GAMMA is a real solution here; this is my favorite to go tool for slides (and also other formats) at the moment.

Might you consider providing a sample prompt here that you used with CoPilot for PP to create a slide deck that is worth presenting to the stakeholders? Would be glad to learn something.

BR

Zakaria,

Thank you for this post. Please don't take offense, but I've seen dozens of similar lists on LinkedIn every day.

Other than in your case, those postings most often provide affiliate links to the tools or platforms that earn the originator some money.

Understandable, but less useful.

In a corporate context, the issue with this topic is that you are not allowed to use any of those tools unless they are officially released and approved in the organization.

I am currently on my trip home, having just returned from a two-day workshop on the "Use of AI in PM" with one of the world's largest telecom providers.

And the PMs there are forced to use MSCopilot - like many, many other Companies, since they are MS-based in terms of infrastructure and applications, right? Therefore, CoPilot is the logical choice.

And again, do not get me wrong; that they are allowed to use CoPilot at all is a beginning at least.

The problem was that we worked our way through several use cases - typical PM use cases, such as planning, reporting, risk, and so on - and the results were... well, let's say okay in most cases.

But the Capabilities of CoPilot - and also of the participants in terms of prompting - are limited.

So, key takeaways from my perspective:

Get your staff trained (what we just did) ;)

and

Take a strategic approach for AI Implementation (regardless of the process or tasks you want to support).

However, first assess and likely refine the processes, and then select the appropriate AI tool or platform to support those processes or address your business problem.

Anything else is just experimenting, testing, and playing around (nothing wrong with that, but not a professional approach from a corporate perspective, right?).

In Germany and Europe, there is another layer of complexity, the EU AI Act, which will become effective for all companies next month.

Then, as a company, you must follow the rules and comply with the act; otherwise, there is a significant risk of being penalized.

Just my 2 Cents ...