I've published a poll asking, "How much control do you have over the project methodologies, frameworks, or lifecycles you use in your role as a project manager?" Please take a moment to respond to the poll and answer the questions below.
Is the level of control you have appropriate for your role and the projects you work on? What would you do differently, given the opportunity? Saving Changes...
In my years of providing PM capability consulting to organizations I found that there was a pendulum shift which happened in most. They started with no or very few standards, then shifted to an excessive volume of governance with a one size fits all approach, and then matured to take a risk-based approach focusing on dictating control objectives rather than specific practices or processes.
Kiron
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1 reply by Aaron Porter
Jul 15, 2025 9:28 AM
Aaron Porter
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Thanks, Kiron. Were there any "aha" moments that played a role in maturing to a risk-based approach? Who drove the change?
Saving Changes...
Luis BrancoCEO| Business Insight, Consultores de Gestão, LdªCarcavelos, Lisboa, Portugal
Excellent poll, Aaron Porter!
The “moderate” answer seems to reflect the experience of many project managers operating in environments with multiple stakeholders, hybrid governance, or established PMOs.
About the level of control:
In practice, the degree of autonomy over methodologies and frameworks often varies according to organizational maturity, client profile, and sector culture.
For example, in highly regulated industries such as healthcare or finance, project managers may need to follow strict processes for compliance and audits.
In more agile-oriented environments, there may be greater openness to adapting or tailoring frameworks to fit the project context.
Is it appropriate for the role?
From an experienced perspective, shared control offers both safeguards and challenges: it helps prevent isolated decisions that could increase risk, but may also limit experimentation and learning. Ideally, organizations could create “safe spaces” for controlled experimentation—such as pilot projects or test phases—where new approaches can be trialed, evaluated, and, if successful, scaled up in alignment with strategic goals and governance standards.
What would be done differently?
With greater autonomy, project managers could promote short “test & learn” cycles and proactively explore adaptive frameworks, especially in complex or uncertain settings.
For instance, introducing a Lean or Agile pilot in a traditionally waterfall environment can generate valuable insights—sometimes leading to broader organizational adoption.
This approach enables the validation of innovative solutions while preserving the discipline needed for critical processes.
A question to the community:
How have others successfully balanced the need for standardization with the space for methodological innovation?
Has anyone persuaded their organization to experiment with a new framework or lifecycle model?
If so, what arguments or results proved most effective in gaining support?
Let’s keep sharing what works and what doesn’t—these exchanges are essential for moving our profession forward and fostering a culture of continuous improvement!
In my years of providing PM capability consulting to organizations I found that there was a pendulum shift which happened in most. They started with no or very few standards, then shifted to an excessive volume of governance with a one size fits all approach, and then matured to take a risk-based approach focusing on dictating control objectives rather than specific practices or processes.
Kiron
Thanks, Kiron. Were there any "aha" moments that played a role in maturing to a risk-based approach? Who drove the change?
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1 reply by Kiron Bondale
Jul 15, 2025 4:39 PM
Kiron Bondale
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I'd like to say that it was foresight or some other proactive catalyst but most times it was strong grassroots resistance which forced executives to evolve their thinking...
Senior Projects Manager | Field & Marten AssociatesNew Westminster, British Columbia, Canada
Aaron, the level of control I currently have is appropriate for my role and the projects I work on. However, this was not always the case. In the earlier stages of my tenure, I had to invest considerable time and effort in building trust with key stakeholders and demonstrating my ability to deliver results. Over time, as those relationships strengthened and my track record became more established, I gained greater autonomy and influence over decisions and project direction.
If given the opportunity to do things differently, I would have proactively sought out more structured alignment with stakeholders earlier in the process. Establishing clearer communication channels and setting expectations sooner might have accelerated the development of mutual trust and understanding. That said, the gradual process did provide valuable insights into stakeholder dynamics and organizational culture, which continue to inform how I approach collaboration and leadership today. Saving Changes...
PMO Leader | Speaker & Mentor | Content Leader – PMOGA Latin America
Hub| Catholic University of UruguayMontevideo, Montevideo, Uruguay
The level of control you have over managing your projects can vary depending on several factors, including your role, the organizational structure, and the project's governance framework. Here are some key aspects that influence the degree of control you might have:
Project Manager Authority: As a project manager, you typically have significant control over the day-to-day management of the project, including planning, execution, monitoring, and closing activities. Your authority may extend to making decisions about resource allocation, task assignments, and schedule adjustments.
Organizational Structure: In a matrix organization, your control might be shared with functional managers, whereas in a projectized organization, you might have more autonomy. The organizational structure can significantly impact your decision-making power.
Governance Framework: The governance framework established by your organization or project sponsor can dictate the level of control you have. A lean governance structure might provide more flexibility, while a more rigid framework could limit your decision-making capabilities.
Stakeholder Influence: The influence of stakeholders, including sponsors, clients, and team members, can affect your control over the project. Effective stakeholder management can enhance your ability to steer the project in the desired direction.
Risk Management Practices: Implementing strong risk management practices can increase your control by allowing you to proactively address potential issues and make informed decisions to mitigate risks.
In summary, the control you have over managing your projects is influenced by your role, the organizational structure, governance framework, stakeholder dynamics, and risk management practices. Understanding these factors can help you navigate and optimize your control over project management activities. Saving Changes...
Thanks, Kiron. Were there any "aha" moments that played a role in maturing to a risk-based approach? Who drove the change?
I'd like to say that it was foresight or some other proactive catalyst but most times it was strong grassroots resistance which forced executives to evolve their thinking...