Favorite online tools for everyday project work

In my day-to-day work, I rely heavily on Kanban, SharePoint, Microsoft Teams, and Copilot.

1. Kanban helps me visualize flow, manage WIP, keep my team accountable, track progress, and surface bottlenecks early. It’s simple and effective, though it requires great discipline to keep boards clean and meaningful.

1. SharePoint is my go-to for documentation and governance. It works well for structured project artifacts, but it can feel cumbersome without clear folder structures and ownership.

1. Microsoft Teams is central for collaboration: for chat, meetings, and quick alignment all in one place. The biggest challenge is managing information overload and keeping conversations organized.

1. Copilot has been especially helpful as my "personal assistant" for drafting, summarizing, and sense-making across documents and meetings. It’s a productivity boost, but still needs human judgment and context to be truly effective.

1. For team communication and task management - we use our own service (called Remote Team, if anyone wants to check it out). It has completely replaced MS Teams for us recently.
2. For creating layouts, banners, and prototypes - Figma. I consider it an indispensable tool for quickly creating and discussing visual concepts with the team and clients, even without professional design skills.
3. For summarizing emails and translating them - Gemini. It handles processing long emails and translations really well.
4. For online research - Perplexity. I appreciate it for its quick, structured answers with links to sources.