Project Management

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When Does Being a Reliable Project Manager Become a Problem?

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Lissette Indhira Pimentel Sosa
Community Champion
Program Manager| HARPER SRL Santo Domingo / Distrito Nacional, Dominican Republic

Can being the person who always finds a solution actually prevent an organization from fixing its problems?

Some project managers become known for rescuing difficult situations, resolving last-minute issues, and keeping projects moving despite organizational weaknesses. While this earns trust, it can also create an unintended consequence. Leadership begins relying on individual effort instead of addressing recurring problems with processes, resources, or accountability. At what point does being dependable start enabling the very problems we should be helping solve?

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Jason Fletcher Project Manager (Capital, Mission-critical, Construction) Arizona, United States

Tucker and Edmondson's (2003) research on hospital process failures gives a useful distinction here. First-order problem solving works around a failure so the immediate task gets done. Second-order problem solving addresses the cause and tells the people who can change the system. The first keeps work moving and leaves the organization unaware of the failure. Repenning and Sterman (2001) describe a related capability trap, where the pressure to work harder crowds out the improvement work that would prevent the same problems. I would say dependability becomes a problem when it hides information that leadership needs. The project still has commitments to keep, so the immediate fix is usually right. The second step is the one that often gets skipped: reporting the cause and its cost to the person with authority to change the process. I would be interested in how others raise a recurring failure without it being heard as blame.

References

Repenning, N. P., & Sterman, J. D. (2001). Nobody ever gets credit for fixing problems that never happened: Creating and sustaining process improvement. California Management Review, 43(4), 64–88.

Tucker, A. L., & Edmondson, A. C. (2003). Why hospitals don't learn from failures: Organizational and psychological dynamics that inhibit system change. California Management Review, 45(2), 55–72.

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