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How to handle ramp up of human resources

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Bala S Duvvuri Project Manager| Shell Bangalore, Karnataka, India
Hello Fellow PMs,

Please share your experiences about handling ramp up with respect to human resources.

Thanks
Bala
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Rami Kaibni
Community Champion
Senior Projects Manager | Field & Marten Associates New Westminster, British Columbia, Canada
Do you mean the progressive addition of manpower as the project is going on ?
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Bala S Duvvuri Project Manager| Shell Bangalore, Karnataka, India
Yes Rami.
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Rami Kaibni
Community Champion
Senior Projects Manager | Field & Marten Associates New Westminster, British Columbia, Canada
I personally used to handle this as follows:

1- Look at the project schedule which mentions how much manpower is required for each activity and when.

2- Look at the staffing management plan and resources calender.

3- In each project I've worked in we used to due a histogram for the manpower over the project cycle and a forecast based on that on what is required on monthly basis.

If the project is on going well then there should be no problem controlling the ramp up of the manpower based on the above. You just need to make sure the resources identified earlier for manpower supply are valid at all times.

Hope this helps.
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Bala S Duvvuri Project Manager| Shell Bangalore, Karnataka, India
Thanks a lot for your suggestions Rami.
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1 reply by Rami Kaibni
Jan 05, 2016 2:52 AM
Rami Kaibni
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You're Welcome Bala.
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Rami Kaibni
Community Champion
Senior Projects Manager | Field & Marten Associates New Westminster, British Columbia, Canada
Jan 05, 2016 2:12 AM
Replying to Bala S Duvvuri
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Thanks a lot for your suggestions Rami.
You're Welcome Bala.
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Kiran Kumar Transformation Management Office Viernheim, Germany
Bala, apart from the points mentioned by Rami, I would also add (if you have Functional/ Resource Managers in your organization) that you have sufficient planning and coordinate with the Functional/ Resource managers so as not to get into a issue/ risk management aspect.
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1 reply by Rami Kaibni
Jan 05, 2016 12:24 PM
Rami Kaibni
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Exactly and this is why I stressed that the PM & HR Manager need to always make sure that the resources are valid amd available to they dont fall into any unexpected risks.
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Michael Adams Solutions Architect| LANL Los Alamos, Nm, United States
Having a ramp-up in the workforce can be very different, depending on the roles people are being hired to fill.

When I worked construction, we would periodically ramp-up, but it could be difficult to find people with the right skills. We only needed a few laborers, but we needed a slew of carpenters. It is possible to train carpenters, but that is an investment of time, so one thing to take into account, is how high level do you need the new resources to be, and can you bring them on with enough time to train them adequately and have them acclimate to the culture?

I've found this to be even more true in tech. For example, someone who is skilled at java, can join a java dev team, and still require a lot of "catch-up" training. In some cases you might to better to find a skilled python programmer, who is facile at adapting over a java programmer who is slow to change.

What specific challenges are you looking at?
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1 reply by Rami Kaibni
Jan 05, 2016 12:30 PM
Rami Kaibni
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Michael, we usually have a histogram, resource calender and staffing management plan which includes all Human Resources (Numbers, Trades, Hiring Resource, Dates Required) so we don't get surprised by nit finding a certain trade when required. You can't train people from scratch on the job if they do not have the trade skill basics, as you said, it is an investment on time and time is of essence in projects besides that you have to consider Safety issues that might arise. What strategy did you use while you were working in construction ?
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Rami Kaibni
Community Champion
Senior Projects Manager | Field & Marten Associates New Westminster, British Columbia, Canada
Jan 05, 2016 6:53 AM
Replying to Kiran Kumar
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Bala, apart from the points mentioned by Rami, I would also add (if you have Functional/ Resource Managers in your organization) that you have sufficient planning and coordinate with the Functional/ Resource managers so as not to get into a issue/ risk management aspect.
Exactly and this is why I stressed that the PM & HR Manager need to always make sure that the resources are valid amd available to they dont fall into any unexpected risks.
avatar
Rami Kaibni
Community Champion
Senior Projects Manager | Field & Marten Associates New Westminster, British Columbia, Canada
Jan 05, 2016 11:05 AM
Replying to Michael Adams
...
Having a ramp-up in the workforce can be very different, depending on the roles people are being hired to fill.

When I worked construction, we would periodically ramp-up, but it could be difficult to find people with the right skills. We only needed a few laborers, but we needed a slew of carpenters. It is possible to train carpenters, but that is an investment of time, so one thing to take into account, is how high level do you need the new resources to be, and can you bring them on with enough time to train them adequately and have them acclimate to the culture?

I've found this to be even more true in tech. For example, someone who is skilled at java, can join a java dev team, and still require a lot of "catch-up" training. In some cases you might to better to find a skilled python programmer, who is facile at adapting over a java programmer who is slow to change.

What specific challenges are you looking at?
Michael, we usually have a histogram, resource calender and staffing management plan which includes all Human Resources (Numbers, Trades, Hiring Resource, Dates Required) so we don't get surprised by nit finding a certain trade when required. You can't train people from scratch on the job if they do not have the trade skill basics, as you said, it is an investment on time and time is of essence in projects besides that you have to consider Safety issues that might arise. What strategy did you use while you were working in construction ?
...
1 reply by Michael Adams
Jan 05, 2016 1:58 PM
Michael Adams
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I was not in management. I was a crew lead. But on one project, which was apparently complex, I was assigned a crew of laborers, none of them even understood how to read the fractions on a tape measure. The project was to build six foot tall by three and a half inch thick concrete forms on specific radius. I knew how I would go about that task (with lots of math), but I couldn't imagine how to have my crew do it.

I got them all started cleaning and prepping the site, while I walked and thought the problem through. Ultimately, I created a template which allowed my crew to cut wales on the correct radius. We screwed the sheathing to the wales, and constructed the form. It was perfect.

While I had crew members cutting wales, I took one with me (on an alternating basis) and taught them how to read a tape measure, how to cut on the correct side of a line they drew to ensure their measured length was correct, how to hold and swing a hammer. At the end of the project all of my crew were promoted from laborers to entry level carpenters, and it paid off a month later, when we needed carpenters to gang up on a major form that was sixteen feet high, by forty feet long and on a 120 foot radius.

I guess, from my perspective, we ought always be developing our crew, so that they can take our positions when we are promoted.

I guess if I had to do this on a large scale for a major portion of work that would require dozens of skilled laborers, I'd increase the labor pool early, and team all the laborers up with carpenters whose job would be to train them in preparation for the big push.
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RANBIRSINGH RAWAT Lead Materials Planning and Execution| GENERAL ELECTRIC Gujarat, Gujarat, India
May be I can add my experience of ramp-up for one of Green field Project
- We should have assumptions for maximum load and plan total manpower required as per max. load.
- Also, available capacity of manpower can be defined as standard to make calculation easy irrespective of area
- Rampu-up can be then planned based on Project progress planned phase wise
- We have kept training duration as buffer for joining plan before utilizing manpower actually on job.
Hope I am able to share my experience if it can help
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