Bala S DuvvuriProject Manager| ShellBangalore, Karnataka, India
Hello All,
Can you please share your experiences with respect to how you handled the project kick-off meeting and send me in private some project kick-off meeting templates.
Markus KopkoAI Enabler for Project & Program Mgmt | Founder PMotion.ai / The PM
AI Coach| PMotion.aiHamburg, Hamburg, Germany
Hello Bala,
have you checked the template database here at pm.com; as far as i can remember here are some kickoff tmeplates available.
If you will send me your email adress as a private message i am glad to send you another template which i mostly use.
The kickoff meeting has the purpose to bring the project team and (at least) the main stakeholders together (may be the first time) to gave them the possibillity to get to know each other. Main goal imho is to paint a clear picture to what the project is all about and to create a common consens about the project, its goals and objectives, the method and so on ...
For me it is NOT an operational project meeting.
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1 reply by SHARI KONTRATH
Mar 17, 2018 6:03 PM
SHARI KONTRATH
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Markus - I would love to have a copy o this tool as well. Thank you
Saving Changes...
Bala S DuvvuriProject Manager| ShellBangalore, Karnataka, India
Thanks Markus I have sent a private message to you.
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1 reply by Markus Kopko
Feb 11, 2016 5:59 AM
Markus Kopko
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Hi Bala,
just sended you the template and added an kick-off meeting checklist (word) also. Hope you will like it.
Regards,
Markus
Saving Changes...
Markus KopkoAI Enabler for Project & Program Mgmt | Founder PMotion.ai / The PM
AI Coach| PMotion.aiHamburg, Hamburg, Germany
Feb 11, 2016 5:42 AM
Replying to Bala S Duvvuri
...
Thanks Markus I have sent a private message to you.
Hi Bala,
just sended you the template and added an kick-off meeting checklist (word) also. Hope you will like it.
Regards,
Markus
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1 reply by Mayte Mata Sivera
Dec 12, 2016 8:37 PM
Mayte Mata Sivera
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@Markus, maybe you can propose it as a template.
Saving Changes...
Reginald SmithFire Support Trainer| Capstone CorporationClarksville, Tn, United States
I am a PMP aspirant. Why does the PMBOK not mention the Kickoff meeting anywhere? Although I understand Develop PT, we should not have to assume anything about project management. Some PMP trainers say a kickoff should happen after the baseline of the triple constraint, some say after all planning is finished and just prior to the execution phase and some say it could be done after every phase.
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2 replies by Sungjoon Park and Vincent Guerard
Dec 10, 2016 4:34 PM
Vincent Guerard
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Hi Reginald,
The PMBOK is not a check list of all you need to do. But you are right there is no mention on a kick-off meeting or start-up meeting, place for improvement. There is mention of a closeout.
In any case there should be a first meeting!
Dec 10, 2016 5:29 PM
Sungjoon Park
...
Hi Reginaid,
You're right. There is no any statement on the kick-off meeting in the PMBOK 5th Edition but It might be inclusive in the next edition of PMBOK. You can refer it to the PMP exam content outline for the purpose and timing of kick-off meeting.
All PMP trainers you mentioned above seem to have the same voice on timing of kickoff meeting since the baselines and plans together with Project Management Plan are key deliverables from the planning domain . And if project is divided into several phases, it can be held at each phase's planning domain dependent on the project situation. The timing of kick-off meeting can be practically decided based on size of project team, the project needs and situation. It can be held even in the executing domain as team building activities upon approval of Project Management Plan or it may be held just after Project Charter is approved.
But according to PMI's updated PMP exam content outline of Aug. 2015 (linked above), it is generally understood as a task to be done after stakeholders' acceptance on Project Management Plan in planning domain, considering the purpose and agenda of kick-off meeting. .
I am a PMP aspirant. Why does the PMBOK not mention the Kickoff meeting anywhere? Although I understand Develop PT, we should not have to assume anything about project management. Some PMP trainers say a kickoff should happen after the baseline of the triple constraint, some say after all planning is finished and just prior to the execution phase and some say it could be done after every phase.
Hi Reginald,
The PMBOK is not a check list of all you need to do. But you are right there is no mention on a kick-off meeting or start-up meeting, place for improvement. There is mention of a closeout.
In any case there should be a first meeting! Saving Changes...
I am a PMP aspirant. Why does the PMBOK not mention the Kickoff meeting anywhere? Although I understand Develop PT, we should not have to assume anything about project management. Some PMP trainers say a kickoff should happen after the baseline of the triple constraint, some say after all planning is finished and just prior to the execution phase and some say it could be done after every phase.
Hi Reginaid,
You're right. There is no any statement on the kick-off meeting in the PMBOK 5th Edition but It might be inclusive in the next edition of PMBOK. You can refer it to the PMP exam content outline for the purpose and timing of kick-off meeting.
All PMP trainers you mentioned above seem to have the same voice on timing of kickoff meeting since the baselines and plans together with Project Management Plan are key deliverables from the planning domain . And if project is divided into several phases, it can be held at each phase's planning domain dependent on the project situation. The timing of kick-off meeting can be practically decided based on size of project team, the project needs and situation. It can be held even in the executing domain as team building activities upon approval of Project Management Plan or it may be held just after Project Charter is approved.
But according to PMI's updated PMP exam content outline of Aug. 2015 (linked above), it is generally understood as a task to be done after stakeholders' acceptance on Project Management Plan in planning domain, considering the purpose and agenda of kick-off meeting. .
Hope this helps
Regards, Saving Changes...
Markus KopkoAI Enabler for Project & Program Mgmt | Founder PMotion.ai / The PM
AI Coach| PMotion.aiHamburg, Hamburg, Germany
Hello,
in fact the kickoff meeting was mentioned in the draft version of PMBoK Guide 6th edition as follows:
=======================================
"4.2.2.4 Meetings
For this process (Develop Project Management Plan), meetings are used to discuss the project approach, determine how work will be executed to accomplish the project objectives, and establish the way the project will be monitored and controlled.
The project kickoff meeting is very specific to this process. Its purpose is to communicate the objectives of the project, gain the commitment of the team for the project, and explain the roles and responsibilities of each stakeholder.
The kickoff may occur at different points in time depending on the characteristics of the project:
• For small projects, there is usually only one team that performs the planning and the execution. In this case, the kickoff occurs shortly after initiation, in the Planning Process Group, because the team is involved in planning.
• In large projects, a project management team normally does the majority of the planning, and the remainder of the project team is brought on when the initial planning is complete, at the start of the development/implementation. In this instance, the kickoff meeting is part of the Executing Process Group. Multiphase projects will typically include a kickoff meeting at the beginning of each phase."
=======================================
In addition the kick off meeting is mentioned several times, usually in the context of "Meetings" as part of the "Tools and Techniques" sections.
May be this will be changed in the final version.
Hope this helps a bit.
Regards,
Markus
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1 reply by Reginald Smith
Dec 12, 2016 10:04 AM
Reginald Smith
...
That is great to know. I plan on retaking the exam in Feb 17. I took the test two months after PMI approved my application and I was disappointed in my performance. I sure hope that it comes out after that time period. It took me 3 months just to fully understand all the ITTOs let alone working on everything else. I am definitely much more confident about the test at this point in my studies.
Reginald SmithFire Support Trainer| Capstone CorporationClarksville, Tn, United States
Dec 12, 2016 3:37 AM
Replying to Markus Kopko
...
Hello,
in fact the kickoff meeting was mentioned in the draft version of PMBoK Guide 6th edition as follows:
=======================================
"4.2.2.4 Meetings
For this process (Develop Project Management Plan), meetings are used to discuss the project approach, determine how work will be executed to accomplish the project objectives, and establish the way the project will be monitored and controlled.
The project kickoff meeting is very specific to this process. Its purpose is to communicate the objectives of the project, gain the commitment of the team for the project, and explain the roles and responsibilities of each stakeholder.
The kickoff may occur at different points in time depending on the characteristics of the project:
• For small projects, there is usually only one team that performs the planning and the execution. In this case, the kickoff occurs shortly after initiation, in the Planning Process Group, because the team is involved in planning.
• In large projects, a project management team normally does the majority of the planning, and the remainder of the project team is brought on when the initial planning is complete, at the start of the development/implementation. In this instance, the kickoff meeting is part of the Executing Process Group. Multiphase projects will typically include a kickoff meeting at the beginning of each phase."
=======================================
In addition the kick off meeting is mentioned several times, usually in the context of "Meetings" as part of the "Tools and Techniques" sections.
May be this will be changed in the final version.
Hope this helps a bit.
Regards,
Markus
That is great to know. I plan on retaking the exam in Feb 17. I took the test two months after PMI approved my application and I was disappointed in my performance. I sure hope that it comes out after that time period. It took me 3 months just to fully understand all the ITTOs let alone working on everything else. I am definitely much more confident about the test at this point in my studies.
...
2 replies by Markus Kopko and Mayte Mata Sivera
Dec 12, 2016 10:09 AM
Markus Kopko
...
Hi Reginald,
yes, the new PMBoK Guide is expected towards third Q3/2017 and the updated PMP exam will become valid in the beginning of 2018.
For more infromation about the dates and the changes please refer to my blog here at pm.com:
