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Time Management through effective Time Sheet - Please help me ?

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Ganesh Srinivasan Ganesh PMO (PMP, PMI-SP, ITIL-F)| MNC Bank Chennai, India
Dear Members,

I'm planning to come out with simple timesheet mechanism to ensure the team to record and see how effectively and efficiently they are using their time daily.

Example :
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Item# Activitiy Estimate Actual Time Spent Remarks

I'm planning rollout that next week, hence your kind help and immediate reply is highly appreciated and timely help.

Thank you.
Ganesh
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Ganesh Srinivasan Ganesh PMO (PMP, PMI-SP, ITIL-F)| MNC Bank Chennai, India
Looking forward your reply.
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Sergio Luis Conte Helping to create solutions for everyone| Worldwide based Organizations Buenos Aires, Argentina
It depends on your process definition and about your objective to do that.
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Stéphane Parent Self Employed / Semi-retired| Leader Maker Prince Edward Island, Canada
When I track my own time for personal reasons - as opposed to work requirements - I usually like to keep count of the number of interruptions during a time period. Of course, they could put that under Remarks.
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Rami Kaibni
Community Champion
Senior Projects Manager | Field & Marten Associates New Westminster, British Columbia, Canada
Ganesh, there is a template of my own uploaded on this website for time recording. You might find it helpful.

http://www.projectmanagement.com/deliverab...esheet-Template
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Ganesh Srinivasan Ganesh PMO (PMP, PMI-SP, ITIL-F)| MNC Bank Chennai, India
Hi All Thanks for your reply.

Hi Rami, Thanks for link, its a good start, but i want something to capture to see the work and as well how effectively the team members are using the team.

Effective utilisation per day.

Thank you. Ganesh
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Rami Kaibni
Community Champion
Senior Projects Manager | Field & Marten Associates New Westminster, British Columbia, Canada
Ganesh,

In this sheet, you can record how many hours per day per activity you spend and you can build on it if you're saying it is a good start. However, for my work I use a program called Harvest for time tracking and it is amazing, check it out as well.
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Hau Doan Huu Asst CEO in IT and DX, cum DCIO| Vietnam Post Hanoi, Hanoi, Viet Nam
Hi Ganesh,

You can start from Rami's work, and put input data column like earn value and some calculation colums like cpi, spi to see the work as well as how effectively the team are doing.
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Ganesh Srinivasan Ganesh PMO (PMP, PMI-SP, ITIL-F)| MNC Bank Chennai, India
Hi Rami / Hau, Thanks for your inputs. I have dont have any cost model and Schedule, hence unable to track cpi,spi.

Now its like this.

Project , Task, Notes, Start , Finish, Duration. Any other data i can add?
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Hau Doan Huu Asst CEO in IT and DX, cum DCIO| Vietnam Post Hanoi, Hanoi, Viet Nam
Hi Ganesh,

In fact Duration = Finish - Start, thus it is not necessary to put into the sheet.
To see how much work has done, you should seperate Finish as Estimate Finish and Actual Finish. For on going task/ item we need Percentage of done work. Therefore you can see the effective of your team.
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Jennifer Brower IT Project Manager Consultant Orland Park, Il, United States
Don't make it too complicated or they won't do it. How about measuring their progress toward achieving milestones instead?
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