When doing project Quality Audit, you find that the project is in Executing phase,however the project manager still couldn't provide the approved plan.
And the PM explained that the overall plan couldn't be approved now because the Implementation Program was under discussion,thus not confirmed.
Is it compliant? Shall we wait till the PM submits the plan?
What should I do? Saving Changes...
Sergio Luis ConteHelping to create solutions for everyone| Worldwide based OrganizationsBuenos Aires, Argentina
It depends on your organization project governance process and policies. Saving Changes...
Stéphane ParentSelf Employed / Semi-retired| Leader MakerPrince Edward Island, Canada
For the purpose of your audit, you should not wait on the PM. You should report your findings, according to the audit guidelines and directions.
By project plan, do you mean project schedule?
Is there a documented project schedule?
Is the project schedule embedded in other artefacts that have been approved?
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1 reply by Mengshi Xu
Jul 21, 2016 9:39 PM
Mengshi Xu
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Yes, the overall project shedule, and it was mentioned on the kick-off meeting. However the documented plan was not signed by the leader of top management.
Senior Projects Manager | Field & Marten AssociatesNew Westminster, British Columbia, Canada
I am not very clear on what you exactly mean by project plan so I share the same concern with Stephane - Maybe you can elaborate more. Saving Changes...
First what is the Corporate Governance policy, on that subject, has stated by Sergio.
By Project plan do you mean execution plan, charter, schedule?
What stage is the project, initiation, execution? Could mean different ways to report your findings.
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1 reply by Mengshi Xu
Jul 21, 2016 9:48 PM
Mengshi Xu
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Well, thanks very much for your organized instructions.The plan means the project shedule, and currently the project is in the Requirement Analysis phase of Execution stage.And as a quality auditor,I need to check the deliverables of the Planning stage.
Saving Changes...
Julia CunninghamManager Project Management| BattelleRichland, Wa, United States
We definitely need additional information in order to provide thoughtful answers to your questions. Look forward to your clarifications and the opportunity to share our experiences. Saving Changes...
Kgobalale John MalatjiProjects Portfolio Manager | Noko-impJohannesburg, Gauteng, South Africa
I suppose you are referring to a project which involves both the design and implementation. Your Project Manager is busy with design work and possibly procurement of equipment and materials but the construction part is still under discussion.
This is unacceptable if the project was approved for final/detail design and implementation. The Steercom or Exco should not approve project without full schedule. How will they predict financial returns when they don not know when will the project be completed? How will the project team evaluate and measure performance without approved project baseline?
However in some instances, the project is approved only for detail design and a decision gate is placed between detail design and implementation. In this case, the detail design phase should have an approved schedule. The implementation phase may only have a timeline.
Working without approved schedule is an adverse finding on the project. It reflects badly on the company governance as well.
For the purpose of your audit, you should not wait on the PM. You should report your findings, according to the audit guidelines and directions.
By project plan, do you mean project schedule?
Is there a documented project schedule?
Is the project schedule embedded in other artefacts that have been approved?
Yes, the overall project shedule, and it was mentioned on the kick-off meeting. However the documented plan was not signed by the leader of top management. Saving Changes...
First what is the Corporate Governance policy, on that subject, has stated by Sergio.
By Project plan do you mean execution plan, charter, schedule?
What stage is the project, initiation, execution? Could mean different ways to report your findings.
Well, thanks very much for your organized instructions.The plan means the project shedule, and currently the project is in the Requirement Analysis phase of Execution stage.And as a quality auditor,I need to check the deliverables of the Planning stage. Saving Changes...
I suppose you are referring to a project which involves both the design and implementation. Your Project Manager is busy with design work and possibly procurement of equipment and materials but the construction part is still under discussion.
This is unacceptable if the project was approved for final/detail design and implementation. The Steercom or Exco should not approve project without full schedule. How will they predict financial returns when they don not know when will the project be completed? How will the project team evaluate and measure performance without approved project baseline?
However in some instances, the project is approved only for detail design and a decision gate is placed between detail design and implementation. In this case, the detail design phase should have an approved schedule. The implementation phase may only have a timeline.
Working without approved schedule is an adverse finding on the project. It reflects badly on the company governance as well.
So smart you are. Thanks a lot. Saving Changes...
Sergio Luis ConteHelping to create solutions for everyone| Worldwide based OrganizationsBuenos Aires, Argentina
I am here again because I am learning a lot from all the answers. If you are performing audit activities you need a process definition as your point of reference to create a checklist to perform the audit activities. As all know you have two activities then sometimes people forget that belongs to quality: quality control and quality assurance. Audit belongs to quality assurance and is performed by creating a checklist derived from the existing process. The ideal world demmands a well defined process. If not, to perform audit has no sence. But, it depends about what you are auditing. If you are auditing the state of project management practices inside an organization you have to establish a point of reference (PMI, IPMA, GPM, etc). Suppose you select the PMI. Then, you have to perform a checklist based on PMBOK and then you can argue that you have no appropriated time management because the situation you are describing. But, it will be a recommendation only because to assure that you need more environment information like the project life cycle you have in place. Saving Changes...
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