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Project Contingency Reserve

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Rami Kaibni
Community Champion
Senior Projects Manager | Field & Marten Associates New Westminster, British Columbia, Canada
From your experience in your projects, at which stage of the project do you start reducing the contingency amount allocated ?
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Majdi N. Elyyan Projects Manager| Zamil Offshore Services Company Al-Khobar, Sa, Saudi Arabia
Contingency reserve; for risks known-unknowns; this reserve can be either cost or time. if risk occur; then u have to utilize ur contingency reserve. otherwise; keep it till the end of the project.
if ur project run as apart of program; all these reserves will be returned to the funding organization during Program Financial Closure.
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1 reply by Rami Kaibni
Oct 05, 2016 11:28 AM
Rami Kaibni
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Keeping all the reserve until the end of the project is not a wise idea in my humble opinion as the company can make use of this money to invest further on this project and/or other projects.
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Rami Kaibni
Community Champion
Senior Projects Manager | Field & Marten Associates New Westminster, British Columbia, Canada
Oct 04, 2016 11:52 PM
Replying to Vincent Guerard
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How is contingency link to risk?
Is risk reserve and contingency the same thing?
Not in my experience, both should be calculated but not link.
Vincent,

I disagree with you, unless I misunderstood what you've mentioned . Contingency & Management Reserves are the outcomes of Risk Analysis so of course they are strongly related.

Risk Reserve is basically Contingency Reserve + Management Reserve.
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Rami Kaibni
Community Champion
Senior Projects Manager | Field & Marten Associates New Westminster, British Columbia, Canada
Oct 05, 2016 3:26 AM
Replying to Majdi N. Elyyan
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Contingency reserve; for risks known-unknowns; this reserve can be either cost or time. if risk occur; then u have to utilize ur contingency reserve. otherwise; keep it till the end of the project.
if ur project run as apart of program; all these reserves will be returned to the funding organization during Program Financial Closure.
Keeping all the reserve until the end of the project is not a wise idea in my humble opinion as the company can make use of this money to invest further on this project and/or other projects.
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Francesca Schiezzari Risk Manager| Leonardo - Helicopter Division Vergiate, Varese, Italy
Sep 30, 2016 11:02 AM
Replying to Francesca Schiezzari
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You should start reducing the contingencies amount starting from execution and depending on the confidence level you would like to keep on the project.
Contingencies should be split between CR (Contingency Reserve) and MR (Management Reserve). The first one is based on specific risks (risks known-unknowns) that could be identified, so every time one risk ceases the possibly to happen, a quote of CR must be released.
MR covers risks that cannot be identified (risks unknown-unknowns) so you keep it as long as you feel confident to release it because you are not expecting new risks to arise.
Hope this explanation might help.
Rami Kaibni thanks for your comment. However, I would like to explain better the approach in our companyThe MR is the coverage for unknown-unknows that might be of different types: technical, financial, ....
That means that MR could be split in different part(i.e. financial MR, technical MR) and the technical unknown-unknowns coverage must be estimated and is under PM control, even if it is not part of the baseline.
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1 reply by Rami Kaibni
Oct 06, 2016 11:19 AM
Rami Kaibni
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That is interesting as it is the first time I hear of this approach where Contingency & Part of the MR is under the PM control and the rest of the MR is under the higher management control but I understand that every company has its own strategy for dealing with Risks.

Thanks for your elaboration Francesca.
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Rami Kaibni
Community Champion
Senior Projects Manager | Field & Marten Associates New Westminster, British Columbia, Canada
Oct 06, 2016 2:18 AM
Replying to Francesca Schiezzari
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Rami Kaibni thanks for your comment. However, I would like to explain better the approach in our companyThe MR is the coverage for unknown-unknows that might be of different types: technical, financial, ....
That means that MR could be split in different part(i.e. financial MR, technical MR) and the technical unknown-unknowns coverage must be estimated and is under PM control, even if it is not part of the baseline.
That is interesting as it is the first time I hear of this approach where Contingency & Part of the MR is under the PM control and the rest of the MR is under the higher management control but I understand that every company has its own strategy for dealing with Risks.

Thanks for your elaboration Francesca.
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