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"Knowing your SpPonsor" - Questions about "Project Context"
Hello,

i am referring to the already existing discussion here:

http://www.projectmanagement.com/discussio...roject-Sponsor-

I have to ask a bunch of questions and to have more transparency and a better overview for your participation i will divide them in several postings.

What is this about?
In short: It is about what questions to ask your sponsor as a project manger in your very first meeting to set a baseline during initiation phase.

In long: please refer to the before mentioned thread fur detailed information.

Here are the questions about "Project Context":

==========================================

Project Context

These questions elicit information about the business climate surrounding the project:

How will the project integrate into the organisation's overall business strategy?

Who is driving this project? (except the sponsor; e.g. Senior management)

Who will be responsible for change approvals and/or funding?

What is the motivation to have this done now? What are the consequences of waiting/doing nothing?

How does this fit into the project portfolio? What is the priority of this project?

If another project could be allowed to slip, what is it?

Is this project dependent on the successful delivery of any current project?

What are yet known constraints and/or high level risks?

What internal and external dependencies should we be aware of?

=============================================

Please review them and leave your comment, correction, enhancement or addition. Any feedback is highly welcome!

And please lookout for the other sections also; thank you very much in advance.

Every participant will receive the result of this initiative if wanted.

Regards,

Markus
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Those are great questions with regard to project context. Just one more thing might be introduced regarding level or degree of bottom-up support by the organization's employees based on currently available information.
...
1 reply by Markus Kopko, PMP
Nov 22, 2016 4:40 AM
Markus Kopko, PMP
...
Hello Sungjoon,

i am not completely sure if i got your point here.
Could you please elaborate a bit more on it? Best would be if you could directly formulate the question(s) you would ask your sponsor here.

Regards,

Markus
Network:4607
direction and collaboration
...
1 reply by Markus Kopko, PMP
Nov 22, 2016 4:39 AM
Markus Kopko, PMP
...
Hello Anupam,

thanks a ton for your contribution. To better understand your input in the context to our situation it would be great if you could formulate a complete question which you would ask your sponsor in this situation regarding your points (or several questions may be).
That would be awesome.
Thanks in advance.

Regards,

Markus
Nov 21, 2016 9:59 PM
Replying to Anupam
...
direction and collaboration
Hello Anupam,

thanks a ton for your contribution. To better understand your input in the context to our situation it would be great if you could formulate a complete question which you would ask your sponsor in this situation regarding your points (or several questions may be).
That would be awesome.
Thanks in advance.

Regards,

Markus
Nov 21, 2016 9:52 AM
Replying to Sungjoon Park
...
Those are great questions with regard to project context. Just one more thing might be introduced regarding level or degree of bottom-up support by the organization's employees based on currently available information.
Hello Sungjoon,

i am not completely sure if i got your point here.
Could you please elaborate a bit more on it? Best would be if you could directly formulate the question(s) you would ask your sponsor here.

Regards,

Markus
...
1 reply by Sungjoon Park
Nov 22, 2016 8:03 AM
Sungjoon Park
...
Dear Markus,

It might be " Is there grass-roots support?". I got this idea from Michael Wood's book, saying "bottom-up supported projects typically have a greater chance of succeeding than top-down driven projects. On the other hand, top down driven projects have a better chance of being approved. Having both types of project support is ideal."

Regards,
Nov 22, 2016 4:40 AM
Replying to Markus Kopko, PMP
...
Hello Sungjoon,

i am not completely sure if i got your point here.
Could you please elaborate a bit more on it? Best would be if you could directly formulate the question(s) you would ask your sponsor here.

Regards,

Markus
Dear Markus,

It might be " Is there grass-roots support?". I got this idea from Michael Wood's book, saying "bottom-up supported projects typically have a greater chance of succeeding than top-down driven projects. On the other hand, top down driven projects have a better chance of being approved. Having both types of project support is ideal."

Regards,
...
1 reply by Markus Kopko, PMP
Nov 22, 2016 8:12 AM
Markus Kopko, PMP
...
Well, thanks for the explanation, i understand the point know, but this could become a bit difficult´t here, i guess.
From my experience most projects initiated are based on business and/or strategic decisions mostly coming from upper management and driven by internal and/or external factors like market demand and so on... right.
Ok, sometimes there might be projects initiated based on ideas coming from the employees and for those projects the bottom-up support will be usually high, right.
From my understanding it is the task of the project sponsor, the senior management and also of course the project manager to gain the needed bottom up support by acting out of conviction, right?
Another issue i having here is: is the sponsor the right one to ask this question?

What do others say about this topic?

Regards,

Markus
Nov 22, 2016 8:03 AM
Replying to Sungjoon Park
...
Dear Markus,

It might be " Is there grass-roots support?". I got this idea from Michael Wood's book, saying "bottom-up supported projects typically have a greater chance of succeeding than top-down driven projects. On the other hand, top down driven projects have a better chance of being approved. Having both types of project support is ideal."

Regards,
Well, thanks for the explanation, i understand the point know, but this could become a bit difficult´t here, i guess.
From my experience most projects initiated are based on business and/or strategic decisions mostly coming from upper management and driven by internal and/or external factors like market demand and so on... right.
Ok, sometimes there might be projects initiated based on ideas coming from the employees and for those projects the bottom-up support will be usually high, right.
From my understanding it is the task of the project sponsor, the senior management and also of course the project manager to gain the needed bottom up support by acting out of conviction, right?
Another issue i having here is: is the sponsor the right one to ask this question?

What do others say about this topic?

Regards,

Markus
Hello all,

you can access an interactive online version of the “Knowing your Sponsor” (version 1.0) map here:

http://www.projectmanagement.plus/mp4pmmap...oject%20Sponsor

Please use this version for review.

If you want to use the map and/or work with it, then please download it from here:

http://projectmanagement.plus/en/mp4pm/mp4pm-downloads

You will receive a ZIP/RAR File which not only contain the mindmap as a .mmap and a PDF version (.mmap is the original MindManager file format but could be opened by XMInd too for instance!) but also the content in various other formats (like the popular MS Office formats for instance).

For downloading the map/files you need to be logged in at

www.projectmanagement.plus

If you have any feedback/critic/additions to the map/its content please let a comment as the website or write a posting here.

Thanks a lot!

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