What do you do when there are many activities that were not planned in your project?

Change Management Estimating Information Technology Risk Management Work Breakdown Structures (WBS)

Wagner Meana Project Manager| Istmo Tecnologia / Claro São Paulo, São Paulo, Brazil

While planning, a project may contain a very high level of uncertainty, increasing the number of unplanned activities. As a reform in an old house.

Posted: Dec 31, 2016 3:37 PM

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Wagner Meana Project Manager| Istmo Tecnologia / Claro São Paulo, São Paulo, Brazil

Jan 03, 2017 11:30 PM

Replying to Naomi Caietti

...

Wagner:
This is not a project; it's a firedrill! Really, are you asking us for help or just tossing out a question for discussion?
1. If this is a real situation; you must immediately go to the sponsor (do you have one) or owner of the project and highly recommend the project to be suspended for a week or two and identify a business case, requirements and a retrospective with your core team to rebaseline your project charter, scope, schedule and resources. Your sponsor must sign off on the charter and then you are ready to begin.
2. If this is not a real situation; it certainly is not what PM would want to walk into, be assigned to or be hired for; there will no be success in this effort and will may be a career limiting opportunity. This is an example of what you don't want to see happen; your success for any project start with starting with the end in mind.

Naomi,
Thanks for your reply.
This is a question for discussion, but i had this case in the project that I´m working now. The main point was the IT Team didn´s know how was the real situation of the systems ( the project is upgrade this IT system).
I worked in this situation stabilishing a rigorous change control and show to the sponsor and all the team the impacts of each activit that was included in the project.
It was a hard work, but it´s worked well.

Posted: Jan 4, 2017 5:12 AM

Visswanathan KKN Senior Project Manager Hyderabad, India

Wagner,
There could be some level of uncertainty in activity estimates and it can be managed through risk management techniques.
If there are missing activities in the schedule, then there could be some gaps in the understating of the scope by the project team. You may have to up-skill the team to make them understand the scope properly to come up with complete list of activities to meet the requirements.
The new activities have to be assessed for impact on project objectives and get relevant approvals to make them part of the project baseline as per the change control process.

Posted: Jan 5, 2017 2:20 AM

george M Java Developer India

Planning helps you in achieving your goals and objectives. Lot of unplanned and unexpected activities occur during various phases of a project. Unforeseen circumstances such as change in the scope of the project or lack of resources happen in all types of projects and that’s the reason project management is required to ensure streamlined project development. Schedule the projects with objectives and approved changes, this will help you to finish the unplanned activities in your project.

Posted: Jan 5, 2017 4:58 AM

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What do you do when there are many activities that were not planned in your project?

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