Jeremy MorphisPMO Manager| Arkansas Children's HospitalLittle Rock, Ar, United States
We're hosting a 2/week standup call focused primarily on teams in "Serious" status. How do we make this meeting the most effective and efficient it can be without also hurting morale? Saving Changes...
Drew CraigSr. Agile & Product Coach| VanguardPhiladelphia, Pa, United States
The simpler you can keep the meeting the better. Cleary state the meeting agenda and intent, and reiterate at the start of the call. In the context you stated:
- What is the block
- What is the impact
- What is the mitigation
This captures the essence of what is expected. Be prepared to chime in the remind others of the intent and expectations. If all are present, you can come up with a hand-gesture to denote the same.
Communicate that any further discussions are to be taken off line with the specific individuals required. Saving Changes...
As it is a bi-weekly meeting, make sure to jot down all action items for the next meeting along with ownership. Collect status on action items first when you meet again. This would definitely help you in clearing any backlog. Saving Changes...
John TiesoAuthor, Lecturer in Business Management| The Catholic University of America, Busch School of Business & EconomicsArlington, Va, United States
The real question here, in my view, is if a stand-up with all team members is appropriate in the first instance. it seems to me that the starting point is to bring in the individual or part of the team working the 'serious' issues, and figure out what is really happening with it--avoiding embarrassment and fault-finding. Once the major difficulties are know, and an action plan devised, then go to the stand-up and make it a positive meeting--answering the interrogatories plus one--how can i help with the solution. Saving Changes...
I agree with Sergio and Edward, you need to plan an agenda for the meeting
Focus on who, what, where, when, why, how, and start the meeting by checking pending task from previous meeting
I understand that these metting are for control and help to reduce delay on tasks schedule Saving Changes...
Jaspal YadavProject Manager| Philips | Ex-EatonPune, Maharashtra, India
I prefer to do the stand-up meeting(max 15 min) in the morning / starting office time. Max 7 person / engineers in a stand-up meeting. If more than divide them in groups and will do on different time slots. Each person will get MAX 2 min to speak for below points.
1. What did you done yesterday?
2. What you are going to do today?
3. Is there any challenges / Risk / Roadblocks / obstacles ?
4. Are we on track as per the planned schedule?
If any chance during the discussion taking more time (most of the time in terms when task NOT done due to some problems need more discussion), STOP that discussion after 2 min over and pass the turn to next. Once all done than with limited relevant audience or 1:1 will do the further discussion, instead pulling all in the long discussion. Saving Changes...
Jeremy MorphisPMO Manager| Arkansas Children's HospitalLittle Rock, Ar, United States
Apr 25, 2017 2:39 PM
Replying to Mike Dewing
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If your focus is on those projects in "Serious" status then perhaps a stand up may not be the best approach. If it is serious, they need to be addressed and an honest and straight forward conversation needs to occur on what the issues are, what needs to happen to address those issues and who is going to do just that. Follow up on the items is critical and perhaps should not wait two more weeks.
Sorry, I should have been more specific. We focus on them because they have the most roadblocks or struggles with their tasks, whether it's just workload or other dependencies, so we try to give them the most time to communicate with the other teams to ensure they (the teams in Serious status) get what they need for that day.
We have other meetings dedicated to problem solve and to determine course correction paths. Saving Changes...
Jeremy MorphisPMO Manager| Arkansas Children's HospitalLittle Rock, Ar, United States
