I'm in need of a free tool to be able to prioritize my projects based upon requirements and type of projects, does anyone have any good tool to help with this?
Michele Deo, MBA, PMP, ITILTechnical Project Manager Principle| American Electric PowerSequim, Wa, United States
I have a stack of 30 projects, all coming in at once, but a limited number of resources. I know I have several things (criteria) that I use for instant prioritization, such as is the project a regulatory project vs. a strategic platform, etc. But I want to be able to define these even deeper to be able to score them to show which projects are coming in higher than the others so that I can schedule them first. Anyone have experience at this, and did you use a purchased tool? Excel? Something else? Please share..... Saving Changes...
Sergio Luis ConteHelping to create solutions for everyone| Worldwide based OrganizationsBuenos Aires, Argentina
There is not about a tool. There is a about a prioritization method and prioritization criteira asociated to the method. In out case, we use MoSCoW method with our own prioritization criteria because criterias it is a strategic subject matter.
Based on what you shared, it would be quicker and easier to define your project prioritization in Excel or Access. Saving Changes...
Ed Tsyitee JrConsultant | Consultant Tucson, Az, United States
Have you searched here? If you search "templates"or "downloads" with an emphasis on priority or scoring, you might find either a software vendor, a download or a template. I understand what you want to do-create a rank scale for projects-those with higher rankings are prioritized first for green lighting. Saving Changes...
Drew CraigSr. Agile & Product Coach| VanguardPhiladelphia, Pa, United States
Excel would be a good option.
One worksheet can have the criteria as columns. Each additional record would provide a total value. From there, there could be a formula to take the numerical values to various prioritization buckets. These can then be exposed on a seperate worksheet as some visual representation. This way, if a criteria changes, it can simply be updated then the graph/roadmap will adjust accordingly. Saving Changes...
Steve FeldmanSenior Project Manager| SLF Project SolutionsBurlington, Ontario, Canada
A lot of what we do is based on a deeper understanding of the nature of each one of the projects that are under consideration and how they relate to our business. Knowing the business is critical for making the right decision. Decision criteria is often based on potential benefits to the business for increasing revenue, decreasing costs or streamlining operations...regulatory versus non...and then there's the resourcing considerations and implications.
When we have a reasonably firm grip on these individual components, the right projects tend to jump off the page. A tool that knows the business is a rather tall order. The entire selection process involves inputs from all critical angles and a good dose of instincts.
Just excel. The criteria depends on whether it's only you deciding the criteria which is a lot easier, or if you have a team or stakeholders that need input into the criteria, scoring, weighting etc. Saving Changes...
As others have indicated, a simple Excel based project scoring model can provide you with an objective input into prioritization decision making by your governance committee, but first you'll need to work with them to identify the specific criteria and weights for those criteria which will fit their needs.
Hi Michele, there are several ways of doing this, best would be to use an integrated Project Portfolio Management tool (CA PPM, HP PPM etc) as this will provide all ongoing project management features too.
To just do the prioritisation in isolation, try searching web for "Project portfolio prioritisation tool", you'll get plenty of choices. Please let us know if you find any good ones that really work well. Saving Changes...
