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PM methodology in one's personal life

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Karan Shah Bangalore, Karnataka, India
Hi All,

Have you implemented any of the tools and techniques of the PM methodology to make aspects in your personal life easier?

I don't mean just the non-work aspects - maybe even some mundane work activities such as email management?

Please do share - it will allow us all to learn from one another!
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Riyadh Salih Saskatchewan, Canada
Karan,
I used EMV, Affinity diagram, risk/reward ratio & regression analysis especially regression channels. How about you?
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2 replies by Karan Shah
Feb 12, 2018 11:38 PM
Karan Shah
...
[REPLY-TO] I used EMV, Affinity diagram, risk/reward ratio & regression analysis especially regression channels.

Interesting! In what scenarios do these help?
Feb 12, 2018 11:49 PM
Karan Shah
...
[REPLY-TO] How about you?

I have a lot of small examples.

- I primarily use scheduling methodologies for everything. For example, I have created an MS Excel-based work to-do list which calculates a priority rating for every task (based on importance, duration (using t-shirt sizing), and due date of each task) and shows me only the next task I should take up. This allows me to focus on one deliverable at a time.

- At home, I manufacture task dependencies to allow me to follow the same algorithm.

- When we were looking to shift, we used a full-fledged project selection approach by rating every contending house on various parameters (cost, proximity to work, condition, amenities, etc.) and reviewing the scores to shortlist our best possible options.

- The wife and I have a specific RACI for anything related to household -- we've distributed our responsibilities accordingly and are able to distribute all activities, chores, tasks, etc. evenly.

- I use the ROI calculations for deciding on investment options (granted, this was its original purpose! but I found affinity to these methods only after learning it during my early career and during the PMP preparation).

- I keep two sets of informal "lessons learnt" journals (one for personal, one for professional) introspection and review.

...And so on.
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Karan Shah Bangalore, Karnataka, India
Feb 12, 2018 10:48 PM
Replying to Riyadh Salih
...
Karan,
I used EMV, Affinity diagram, risk/reward ratio & regression analysis especially regression channels. How about you?
[REPLY-TO] I used EMV, Affinity diagram, risk/reward ratio & regression analysis especially regression channels.

Interesting! In what scenarios do these help?
...
1 reply by Riyadh Salih
Feb 13, 2018 1:59 PM
Riyadh Salih
...
Hello Karan
They help in scalping the market.
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Karan Shah Bangalore, Karnataka, India
Feb 12, 2018 10:48 PM
Replying to Riyadh Salih
...
Karan,
I used EMV, Affinity diagram, risk/reward ratio & regression analysis especially regression channels. How about you?
[REPLY-TO] How about you?

I have a lot of small examples.

- I primarily use scheduling methodologies for everything. For example, I have created an MS Excel-based work to-do list which calculates a priority rating for every task (based on importance, duration (using t-shirt sizing), and due date of each task) and shows me only the next task I should take up. This allows me to focus on one deliverable at a time.

- At home, I manufacture task dependencies to allow me to follow the same algorithm.

- When we were looking to shift, we used a full-fledged project selection approach by rating every contending house on various parameters (cost, proximity to work, condition, amenities, etc.) and reviewing the scores to shortlist our best possible options.

- The wife and I have a specific RACI for anything related to household -- we've distributed our responsibilities accordingly and are able to distribute all activities, chores, tasks, etc. evenly.

- I use the ROI calculations for deciding on investment options (granted, this was its original purpose! but I found affinity to these methods only after learning it during my early career and during the PMP preparation).

- I keep two sets of informal "lessons learnt" journals (one for personal, one for professional) introspection and review.

...And so on.
...
4 replies by Bala S Duvvuri, Mayte Mata Sivera, Rami Kaibni, and Victoria Celestin
Feb 13, 2018 12:00 AM
Rami Kaibni
...
That looks like an ideal PM Life Style - Good for you Karan !
Feb 13, 2018 12:11 AM
Bala S Duvvuri
...
Karan,

Do you mind sharing excel based to-do list @ b_duvvuri@yahoodotcom as it sounds interesting

Thanks
Bala
Feb 13, 2018 1:57 PM
Mayte Mata Sivera
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I can't imagine having a RACI at home...
Jan 28, 2019 3:53 PM
Victoria Celestin
...
Karan,

As I posted earlier, I found what you shared helpful. When I read the words "the wife", I cringed a bit. As the project management professional world becomes increasing diversified with women project managers, you may want to rethink using those words. "My wife" or using her actual name is more palatable for me; however, I do not speak for all female PMPs. Just a suggestion.

Again, thumbs up for your post,
Victoria
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Rami Kaibni
Community Champion
Senior Projects Manager | Field & Marten Associates New Westminster, British Columbia, Canada
Feb 12, 2018 11:49 PM
Replying to Karan Shah
...
[REPLY-TO] How about you?

I have a lot of small examples.

- I primarily use scheduling methodologies for everything. For example, I have created an MS Excel-based work to-do list which calculates a priority rating for every task (based on importance, duration (using t-shirt sizing), and due date of each task) and shows me only the next task I should take up. This allows me to focus on one deliverable at a time.

- At home, I manufacture task dependencies to allow me to follow the same algorithm.

- When we were looking to shift, we used a full-fledged project selection approach by rating every contending house on various parameters (cost, proximity to work, condition, amenities, etc.) and reviewing the scores to shortlist our best possible options.

- The wife and I have a specific RACI for anything related to household -- we've distributed our responsibilities accordingly and are able to distribute all activities, chores, tasks, etc. evenly.

- I use the ROI calculations for deciding on investment options (granted, this was its original purpose! but I found affinity to these methods only after learning it during my early career and during the PMP preparation).

- I keep two sets of informal "lessons learnt" journals (one for personal, one for professional) introspection and review.

...And so on.
That looks like an ideal PM Life Style - Good for you Karan !
...
1 reply by Karan Shah
Feb 13, 2018 12:49 AM
Karan Shah
...
Thanks, Rami! There are a lot of good practices which can be implemented on a small scale and make life easier.
avatar
Bala S Duvvuri Project Manager| Shell Bangalore, Karnataka, India
Feb 12, 2018 11:49 PM
Replying to Karan Shah
...
[REPLY-TO] How about you?

I have a lot of small examples.

- I primarily use scheduling methodologies for everything. For example, I have created an MS Excel-based work to-do list which calculates a priority rating for every task (based on importance, duration (using t-shirt sizing), and due date of each task) and shows me only the next task I should take up. This allows me to focus on one deliverable at a time.

- At home, I manufacture task dependencies to allow me to follow the same algorithm.

- When we were looking to shift, we used a full-fledged project selection approach by rating every contending house on various parameters (cost, proximity to work, condition, amenities, etc.) and reviewing the scores to shortlist our best possible options.

- The wife and I have a specific RACI for anything related to household -- we've distributed our responsibilities accordingly and are able to distribute all activities, chores, tasks, etc. evenly.

- I use the ROI calculations for deciding on investment options (granted, this was its original purpose! but I found affinity to these methods only after learning it during my early career and during the PMP preparation).

- I keep two sets of informal "lessons learnt" journals (one for personal, one for professional) introspection and review.

...And so on.
Karan,

Do you mind sharing excel based to-do list @ b_duvvuri@yahoodotcom as it sounds interesting

Thanks
Bala
...
1 reply by Karan Shah
Feb 13, 2018 12:46 AM
Karan Shah
...
I'll go one better! I've submitted a request to the site admins to allow me to contribute this sheet as a template on this site.
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Karan Shah Bangalore, Karnataka, India
Feb 13, 2018 12:11 AM
Replying to Bala S Duvvuri
...
Karan,

Do you mind sharing excel based to-do list @ b_duvvuri@yahoodotcom as it sounds interesting

Thanks
Bala
I'll go one better! I've submitted a request to the site admins to allow me to contribute this sheet as a template on this site.
...
1 reply by Kevin Drake
Feb 13, 2018 7:51 AM
Kevin Drake
...
Let's know once it is posted
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Karan Shah Bangalore, Karnataka, India
Feb 13, 2018 12:00 AM
Replying to Rami Kaibni
...
That looks like an ideal PM Life Style - Good for you Karan !
Thanks, Rami! There are a lot of good practices which can be implemented on a small scale and make life easier.
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Sonali Malu Maharashtra, India
Great answers so far... I am sure that everyone uses Expert Judgement to get opinions in different matters.
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1 reply by Karan Shah
Feb 13, 2018 10:19 PM
Karan Shah
...
Absolutely! That, as well!
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Sante Delle-Vergini, PhD Senior Project Manager| Infosys Melbourne, Victoria, Australia
that template will be interesting to watch out for.
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1 reply by Karan Shah
Feb 13, 2018 10:20 PM
Karan Shah
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Thanks, Sante. The site admins have responded. I just have to pretty up the template and submit it for their review.
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Eric Simms Senior Program Manager Baltimore, Maryland, United States
I maintain a personal To-Do list as a project schedule in Microsoft Project. I use it to manage the many small things I need to do at work that can't be considered actual project tasks. Keeping these in a schedule helps me perform these things in the most efficient order, and helps track the dependencies that often appear between them. For example, I might need to get Stakeholder A's decision about a small matter that affects a task, but Stakeholder A can't render it until Stakeholder B provides her feedback about a separate but related matter. However, Stakeholder B will be out of the office on personal leave for the next three days...
In this way I can track small things, and take action to keep them from delaying my project. This schedule also enables me to use my time effectively by focusing only on matters I can impact, while saving other matters until another time.
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1 reply by Karan Shah
Feb 13, 2018 10:21 PM
Karan Shah
...
This sounds very interesting! I never thought of using MS Project (did not have access to the application back in the day).

But a good, strong approach to help focus and prioritise. Thanks!
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