Running a Governance Meeting

Kenneth has 14 years of healthcare experience in government and private industry. Over eight years of experience managing healthcare IT projects, operations, contracts, and personnel. His work experience includes project management, contracts and procurements, data analysis, claims adjudication, business writing, and business process modeling. Kenneth was certified in 2006 as a Project Management Professional.

  Communications Management   Governance   Knowledge Management   Lessons Learned  

The governance committee should exist to help the project by keeping the project manager accountable and providing oversight to the project. In order for this to happen, the project manager should be meeting regularly with the governance committee. These governance meetings can help push a project forward or they can create stumbling blocks for the whole project team. The project manager should be able to take charge and run the meeting in a manner that gives everyone the opportunity to aid the project.

There are no secret handshakes or ceremonies, and it should not be a mystery to the project team. Instead, the governance meetings should focus on the project and what needs to be done. In order to accomplish this, the project manager should work toward establishing a solid relationship with the governance committee that is based on trust and commitment to the project. Using the following principles, the project manager can facilitate productive meetings that will help out everyone on the project and the governance committee.

Preparation
There is no point in going into a meeting without having all the “i’s” dotted and the “t’s” crossed. The people who govern the project do not have enough time to deal with a project manager fumbling about to find the status of the project schedule or answers to questions about risks. The …

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