Project-Based Work and Six Common Challenges

 

As an accidental project manager, I used to think the challenges I faced were the result of my background (or lack of same).  Over the years, I have come to the conclusion that regardless of your level of project management training, there are some common challenges that need to be addressed by every project manager.  It doesn't even really matter the nature of the project or your particular project management methodology, if you neglect the following, the odds are against the success of your project:

1. Unrealistic Deadlines: The success of some projects might depend on a hard deadline, but most projects don't.  Creative and flexible planning can remove the stresses of unrealistic deadlines.
2. Scope Changes: Although I think most of us would agree that you can't always stop change, you can make stakeholders aware of what scope changes cost.  Changes in schedule, cost, and even the quality of the product can add up fast.
3. Failing to Manage Risk: Ignoring risk doesn't make it go away. Acknowledging risk and addressing it early will at least minimize expensive issues later.  Risk and efforts to mitigate risk should be identified before the project has even begun.
4. Poor Team Communication and Collaboration: With all the technology available today, there is almost no excuse for poor project team communication.  The right PPM software makes collaboration easier—and online project management software makes it possible for teams spread throughout the world.
5. Stakeholders Who Aren't Engaged: Keeping stakeholders informed of project status is only a start.  The real challenge involves helping stakeholders see the value of becoming real project advocates.
6. Undefined Project Goals and Objectives: To maximize the value of every project, each project should be tied to some kind of strategic objective.  Once identified, it's critical that everyone know what the strategic value of any particular project in process.  Most people want to be part of something bigger than themselves.  It's always been a puzzle to me why so many organizations neglect to share their vision with the workforce.

What are you doing within your organization to overcome some of these challenges?